----------------------------Original message----------------------------

PCC CBR-AV Task Group

LONG VERSION: Pt. 1 of 3 messages -- Cover Sheet
(Pt. 2. PCC CBR-MI/draft/2P)
(Pt. 3. PCC CBR-MI/draft/2P)

April 21, 1996

FROM: The PROGRAM FOR COOPERATIVE CATALOGING Core Bibliographic
Record for Audiovisual Materials Task Group (PCC CBR-AV Task Group)


SUBJECT: Request for comments on 2nd draft of the proposed core
cataloging standards for:

     1.  Moving Image Materials    (PCC CBR-MI/draft/2P)

     2.  Graphic Materials         (PCC CBR-GR/draft/2P)

ALSO: In addition to forwarding final drafts of the MI and GR
proposed standards to the PCC for acceptance, the PCC CBR-AV Task
Group will forward recommendations on desirable changes to AACR2,
LCRIs, and USMARC.  These recommendations will be considered by the
PCC, and, if approved, will be forwarded to the appropriate bodies
for consideration. The task group welcomes concisely written
suggestions along these lines from the community.


DEADLINE FOR ALL COMMENTS/SUGGESTIONS:  Sunday, April 28, 1996.


SEND COMMENTS TO:  Eric Childress, Chair, PCC CBR-AV Task Group,
via e-mail at the Task Group's comments address:

     [log in to unmask]

or via fax:  (910) 538-6547

****
Below:

WHAT IS A "CORE" BIBLIOGRAPHIC RECORD?
BACKGROUND ON PCC CORE RECORD STANDARDS
THE PCC CBR-AV TASK GROUP
SUGGESTIONS TO REVIEWERS
FOR FURTHER INFORMATION

*****


WHAT IS A "CORE" BIBLIOGRAPHIC RECORD?

     A "core" bibliographic record is one created to a new level of
completeness, a level that is greater than minimal, yet less than
full. PCC core-level records:

     1. are identifiable (a special code appears in the USMARC 042
field)
     2. meet specific requirements (i.e., comply with the official
PCC core record standards, standards which require the inclusion of
a minimum of key elements of information)
     3. have all names and series and LCSH access points under
national authority control.
     4. are dynamic -- the institution which creates the original
core record may choose to exceed the core standard, and, other
authorized PCC institutions may choose to enrich existing PCC core
records (e.g., by adding or expanding notes, adding additional
access points, etc.)
     5. offer individual institutions greater flexibility in
tailoring local cataloging practice to local needs and priorities.


BACKGROUND ON PCC CORE RECORD STANDARDS:

     The Program for Cooperative Cataloging (PCC) is an
international cooperative effort aimed at increasing access to
library collections by providing useful, timely, and cost-effective
cataloging that meets mutually-accepted standards.

     A continuing PCC project is the formulation of official PCC
standards for "core" bibliographic records (the concept of a "core
record" is explained above), and to date three task groups have
completed definitions of PCC core record standards for:

     1. Books (PCC CBR-BK)*

     2. Vernacular additions to bibliographic records for
               non-Roman alphabets (PCC CBR-JACKPHY)

     3. Printed and Manuscript Music (PCC CBR-MU)*

     4. Music and Non-Music Sound Recordings (PCC CBR-SR)*

*Note: these core record standards are currently undergoing
revision to accommodate changes arising from USMARC format
integration.


THE PCC CBR-AV TASK GROUP:

     Members of the PCC CBR-AV Task Group:  Eric Childress (Elon
College), chair; Diane Boehr (Costabile Associates) ; Nancy
Erickson (Minnesota Historical Society); Jane Dunbar Johnson (UCLA
Film and Television Archive); Glenn Patton (OCLC).

     Liaisons to the PCC CBR-AV Task Group:  PCC Standards
Committee liaison: Joan Schuitema (Northwestern University);
LC RCCD: Ann Della Porta; LC CPSO: Harriet Harrison;
LC MPBS: Stephen Kharfen.

     The task group is charged to "define the minimum set of data
elements for audiovisual materials [i.e., works that fall within
the scope of AACR2 chapters 7 & 8]...that will serve to streamline
the cataloging of such materials and still meet the basic needs of
as wide a range of cooperative institutions as possible."

     First drafts of the proposed MI and GR core standards were
distributed for comment in December 1995.  Since that time the task
group has revised the proposed cores to incorporate comments
from the AV-related cataloging communities and is now making 2nd
drafts proposed core record standards available for comment.

     A final version of each AV standard along with a report from
the task group will forwarded to the PCC Executive Board by early
May, 1996.  Formal adoption and distribution of the two AV core
standards should take place later in 1996.


SUGGESTIONS TO REVIEWERS:

     In reviewing the draft standards, readers should be aware
of these underlying principles/assumptions:

     1. PCC core standards define the *minimum* elements that must
be present in a core record (all mandatory elements + those
mandatory-if-applicable elements that apply in the individual
case).

     2. Dynamic enhancement:  Core records are assumed to be
dynamic rather than static -- as core records appear on the
bibliographic networks, authorized PCC institutions using core
records are always free to enrich the records.  Over time an
individual core record may be repeatedly and permanently enriched
with expanded/additional notes, additional access points, etc.

     3. Justification of access points:  PCC core records do *not*
require that access points be justified by information present
elsewhere in the record.

     4. Training:  Official PCC core records may only be created by
PCC institutions that have gone through a training process. The
training familiarizes catalogers with the particulars of properly
applying each core standard and emphasizes the value of individual
cataloger judgement.


FOR FURTHER INFORMATION:

     Information about the PCC is available on the PCC's WWW Home
Page <http://lcweb.loc.gov/catdir/pcc/pcc.html>.

     If you received this message via an Internet list, copies of
the 2nd draft of the proposed AV core standards will be
automatically distributed to this list.  If you wish to receive
additional copies of the proposed 2nd draft standards, please
direct a request to the task group <[log in to unmask]>.  Please
specify whether the proposed standard for moving image materials
and/or the proposed standard for graphic materials is desired.

     Queries concerning PCC membership requirements may be
directed to: Ann Della Porta, Library of Congress Regional and
Cooperative Cataloging Division <[log in to unmask]>

     Queries concerning the proposed AV Materials core standards
should be directed to the PCC CBR-AV Task Group chair,
Eric Childress, Elon College.




Eric Childress                                  Elon College Library
Special Materials Cataloger                     P.O. Box 187
[log in to unmask]                         Elon College, NC 27244
(910) 538-6544 voice                            (910) 538-6547 fax