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----------------------------Original message---------------------------- PCC CBR-AV Task Group LONG VERSION: Pt. 1 of 3 messages -- Cover Sheet (Pt. 2. PCC CBR-MI/draft/2P) (Pt. 3. PCC CBR-MI/draft/2P) April 21, 1996 FROM: The PROGRAM FOR COOPERATIVE CATALOGING Core Bibliographic Record for Audiovisual Materials Task Group (PCC CBR-AV Task Group) SUBJECT: Request for comments on 2nd draft of the proposed core cataloging standards for: 1. Moving Image Materials (PCC CBR-MI/draft/2P) 2. Graphic Materials (PCC CBR-GR/draft/2P) ALSO: In addition to forwarding final drafts of the MI and GR proposed standards to the PCC for acceptance, the PCC CBR-AV Task Group will forward recommendations on desirable changes to AACR2, LCRIs, and USMARC. These recommendations will be considered by the PCC, and, if approved, will be forwarded to the appropriate bodies for consideration. The task group welcomes concisely written suggestions along these lines from the community. DEADLINE FOR ALL COMMENTS/SUGGESTIONS: Sunday, April 28, 1996. SEND COMMENTS TO: Eric Childress, Chair, PCC CBR-AV Task Group, via e-mail at the Task Group's comments address: [log in to unmask] or via fax: (910) 538-6547 **** Below: WHAT IS A "CORE" BIBLIOGRAPHIC RECORD? BACKGROUND ON PCC CORE RECORD STANDARDS THE PCC CBR-AV TASK GROUP SUGGESTIONS TO REVIEWERS FOR FURTHER INFORMATION ***** WHAT IS A "CORE" BIBLIOGRAPHIC RECORD? A "core" bibliographic record is one created to a new level of completeness, a level that is greater than minimal, yet less than full. PCC core-level records: 1. are identifiable (a special code appears in the USMARC 042 field) 2. meet specific requirements (i.e., comply with the official PCC core record standards, standards which require the inclusion of a minimum of key elements of information) 3. have all names and series and LCSH access points under national authority control. 4. are dynamic -- the institution which creates the original core record may choose to exceed the core standard, and, other authorized PCC institutions may choose to enrich existing PCC core records (e.g., by adding or expanding notes, adding additional access points, etc.) 5. offer individual institutions greater flexibility in tailoring local cataloging practice to local needs and priorities. BACKGROUND ON PCC CORE RECORD STANDARDS: The Program for Cooperative Cataloging (PCC) is an international cooperative effort aimed at increasing access to library collections by providing useful, timely, and cost-effective cataloging that meets mutually-accepted standards. A continuing PCC project is the formulation of official PCC standards for "core" bibliographic records (the concept of a "core record" is explained above), and to date three task groups have completed definitions of PCC core record standards for: 1. Books (PCC CBR-BK)* 2. Vernacular additions to bibliographic records for non-Roman alphabets (PCC CBR-JACKPHY) 3. Printed and Manuscript Music (PCC CBR-MU)* 4. Music and Non-Music Sound Recordings (PCC CBR-SR)* *Note: these core record standards are currently undergoing revision to accommodate changes arising from USMARC format integration. THE PCC CBR-AV TASK GROUP: Members of the PCC CBR-AV Task Group: Eric Childress (Elon College), chair; Diane Boehr (Costabile Associates) ; Nancy Erickson (Minnesota Historical Society); Jane Dunbar Johnson (UCLA Film and Television Archive); Glenn Patton (OCLC). Liaisons to the PCC CBR-AV Task Group: PCC Standards Committee liaison: Joan Schuitema (Northwestern University); LC RCCD: Ann Della Porta; LC CPSO: Harriet Harrison; LC MPBS: Stephen Kharfen. The task group is charged to "define the minimum set of data elements for audiovisual materials [i.e., works that fall within the scope of AACR2 chapters 7 & 8]...that will serve to streamline the cataloging of such materials and still meet the basic needs of as wide a range of cooperative institutions as possible." First drafts of the proposed MI and GR core standards were distributed for comment in December 1995. Since that time the task group has revised the proposed cores to incorporate comments from the AV-related cataloging communities and is now making 2nd drafts proposed core record standards available for comment. A final version of each AV standard along with a report from the task group will forwarded to the PCC Executive Board by early May, 1996. Formal adoption and distribution of the two AV core standards should take place later in 1996. SUGGESTIONS TO REVIEWERS: In reviewing the draft standards, readers should be aware of these underlying principles/assumptions: 1. PCC core standards define the *minimum* elements that must be present in a core record (all mandatory elements + those mandatory-if-applicable elements that apply in the individual case). 2. Dynamic enhancement: Core records are assumed to be dynamic rather than static -- as core records appear on the bibliographic networks, authorized PCC institutions using core records are always free to enrich the records. Over time an individual core record may be repeatedly and permanently enriched with expanded/additional notes, additional access points, etc. 3. Justification of access points: PCC core records do *not* require that access points be justified by information present elsewhere in the record. 4. Training: Official PCC core records may only be created by PCC institutions that have gone through a training process. The training familiarizes catalogers with the particulars of properly applying each core standard and emphasizes the value of individual cataloger judgement. FOR FURTHER INFORMATION: Information about the PCC is available on the PCC's WWW Home Page <http://lcweb.loc.gov/catdir/pcc/pcc.html>. If you received this message via an Internet list, copies of the 2nd draft of the proposed AV core standards will be automatically distributed to this list. If you wish to receive additional copies of the proposed 2nd draft standards, please direct a request to the task group <[log in to unmask]>. Please specify whether the proposed standard for moving image materials and/or the proposed standard for graphic materials is desired. Queries concerning PCC membership requirements may be directed to: Ann Della Porta, Library of Congress Regional and Cooperative Cataloging Division <[log in to unmask]> Queries concerning the proposed AV Materials core standards should be directed to the PCC CBR-AV Task Group chair, Eric Childress, Elon College. Eric Childress Elon College Library Special Materials Cataloger P.O. Box 187 [log in to unmask] Elon College, NC 27244 (910) 538-6544 voice (910) 538-6547 fax