To:     Committees, Executive Board and Members of ARLIS/NA

Final changes to the management calendar for the FY 2001-2002 have been
submitted.  The following is the up-to-date Management Calendar for the
remainder of the year.  Please let me know if you have any changes.

Elizabeth Clarke


JULY 2000

July 3-7

PRESIDENT
1. Remind Committees, Divisions, Sections, Chapter chairs (optionally Round
Tables) and Special Appointments of deadline (September 1) for progress
reports for mid-year EB meeting (August 19-21)

MANAGEMENT STAFF
1. Prepare RFP for destination management company for 2002 conference tours.
2. Review final requirements for conference venue with St. Louis CPAC Chair
3. Produce monthly publications report.

DEVELOPMENT AND HOST CHAPTER ST LOUIS CONFERENCE

1. Prepare list of conference sponsorship opportunities.
2. Prepare list of potential exhibitors and sponsors.

July 11 - 16

PRESIDENT AND ST. LOUIS JOINT CONFERENCE COMMITTEE

1. Commence fundraising efforts: coordinated approach of prospective donors
& sponsors, based on conference sponsorship opportunities (effort to
continue through July, August and September).
2.
July 14
DEADLINE:
 - Advertising for Art Documentation to Management Staff
- Nominating Committee (2000): Candidate information, photos for EB
election ballot to HQ.

July 16

ART DOC EDITOR

1.      Art Doc Editor to supply ion communications with digital files of text;
hard copy of text and any support documents (ie. Hardcopies of photos or
illustrations) required for first proof.

July 17-25

TREASURER
1. Submit committee budgets and summary of special funding proposals to
Executive Director/Finance Manager for inclusion in FY01 draft budget  (Jul
17)

MANAGEMENT STAFF
1. Begin Preparation of election ballot information.
2. Mail Gerd Muehsam Award press release (received from Committee)
3. First draft of August Update completed and forwarded to ED for proofing.
(July 17)
4. First draft of August Update completed and forwarded to Publications
Committee for proofing (July 20)
5. Finance Manager/Executive Director submit complete working draft of FY01
budget to Treasurer  (July 25)


GERD MUEHSAM AWARD COMMITTEE
1. Send press release to Management Staff for mailing.

TRAVEL AWARDS COMMITTEE
1. Contact potential donors, prepare camera-ready announcement with
translations (to Management Staff by Sept 6)

ST LOUIS JOINT CONFERENCE COMMITTEE
1. Program: Notify conference session/workshop applicants of CPAC
decisions; collection session descriptions and prepare copy for preliminary
program
2. Program: Gather additional information from moderators of approved
sessions/workshops: speakers, titles, a-v equipment/seating needs, est.
attendance.
3. Development and Host chapter: Prepare (with Management staff Conference
manager) list of conference sponsorship opportunities based on program
schedules.
4. Program, Local arrangements, Host chapter: Determine workshop sites and
transportation options.

VICE-PRESIDENT/PRESIDENT ELECT
1. Prepare, post on ARLIS-L reminder to DSRTs and Special Appointments
August 1st deadline for Progress Reports
2. Prepare, post on ARLIS-L solicitation to serve on ARLIS-L committees.

July 30

HEADQUARTERS

1. Ion Communications to supply first mockup of Art Doc.

AUGUST 2001

August 1-4

DEADLINE
- EB mid-year meeting Progress reports due (EB, Committees, Divisions,
Sections [Round Tables, optional], Chapters, Special Appointees.

SECRETARY
1. Distribute August portion of Management Calendar to Leadership

ART DOCUMENTATION EDITOR
1.  Send contents of Art Doc (November) to publisher on disk


MANAGEMENT STAFF
1. Choose Destination Management Firm for 2002 St. Louis Conference
2. Prepare Management fee proposal for FY02 to President, Treasurer
4. Send current membership lists to chapters and groups
5. Prepare CPAC meeting action list for distribution to St. Louis CPAC
6. Determine 2002 conference hotel meeting space room assignments with
hotel liaison and local arrangement chairs
6. Final Draft of August Update to Committee
7. Prepare mid-year reports on membership statistics, publications
accounting, fundraising.
8. Review draft FY02 budget.
9. Produce monthly publications report.

August 7-11
PRESIDENT
1. Send changes to preliminary program to St. Louis publisher for formatting
2. Send changes to exhibitors prospectus to St. Louis publisher for formtting
3. Distribute EB midyear meeting agenda to EB.

MANAGEMENT STAFF
1. Mail August Update to Members.
2. First draft Art Doc (November) to editor for review and corrections.

TREASURER
1. Submit completed working draft of FY02 budget to EB, Executive Director.

August 13

ART DOC EDITOR

1.      Art Doc Editor to return hardcopy of revisions to ion.


August 15
DEADLINE:
 - Update copy to editor for October issue.

August 14-18

MANAGEMENT STAFF
1. Prepare texts for printing, AWS:
*To prospective conference exhibitors/sponsors and submit to Joint CPAC for
review
*Membership renewals from membership database
*Travel Award announcements to non-members
*Publication Award announcements
2. Obtain bid from CPA for audit

GERD MUEHSAM AWARD COMMITTEE
1. Send final revisions on flyers to Management Staff for production

August 19-21

-ARLIS/NA Executive Board Mid Year Meeting, New York

HEADQUARTERS

1. Ion Communications to supply 2nd mockup.

August 27

ART DOC EDITOR

1.      Art Doc Editor to submit final set of revisions to ion.

August 28-31
PRESIDENT, CAA LIAISON
DEADLINE: 2002 CAA Session proposals, 2002 affiliated society meeting
proposals

MANAGEMENT STAFF
1. Prepare 2002 election ballots; submit to Nominating Committee chair for
review and approval

ST LOUIS CONFERENCE COMMITTEE
1. Submit final changes to formatted preliminary program to St. Louis CPAC
2. Submit final changes to formatted exhibitors prospectus to St. Louis CPAC


SEPTEMBER 2001

September 1-8
SECRETARY
1. Distribute September portion of Management Calendar to Leadership.

MANAGEMENT STAFF, TREASURER
1. Send hard copy of ad materials to the St. Louis publisher for the
preliminary program & exhibitors prospectus
2. File estimated tax payment
3. September 4 - Files for Art Doc to the printer.
4. September 7 - Blueline for Art Doc sent to the Editor
5. Produce monthly publications report


PRESIDENT
1. Review and approve mailing to prospective conference
exhibitors/sponsors; send to Management Staff for graphics, production,
mailing (to be mailed October 15).

ST LOUIS CONFERENCE COMMITTEE
1. Program: Remind group moderators and coordinators of Nov. 1 deadline for
AskARLIS and panel session abstracts .
2. Send word file to publisher of the Preliminary Program and Exhibitors
Prospectus.

TRAVEL AWARDS COMMITTEE
1. Send camera-ready & translated Travel Awards announcement to Management
Staff.

September 11-15

MANAGEMENT STAFF
1. Mail:
*Travel Award announcements to non-members
*Publication Award announcements
*Gerd Muehsam Award flyers
2. First draft of October Update completed and forwarded to ED/HQ for
approval (Sep 11)
3. First draft of October  Update forwarded to the Editor for review and
approval.(Sep 15)
4. Sep 14 - Revisions to blueline signed-off in Calgary by  Headquarters.

ART DOC EDITOR

1.      Sep 12 - Blueline of Art Doc returned to Ion

EXECUTIVE BOARD
1. Report highlights of EB midyear meeting to liaison groups

CANADIAN AND REGIONAL REPRESENTATIVES
1. Send highlights of EB midyear meeting to chapter chairs

SECRETARY
1. Submit EB midyear meeting motions list to EB for review

NOMINATING COMMITTEE
1. Review and approve ballots for 2002 EB elections; send final version to
Management staff.

VICE PRESIDENT
1. Remind groups via ARLIS-L, GROUP-L, Update (deadline: Oct. 10) to
request nominees or volunteers for Moderator and Coordinator positions.

ART DOCUMENTATION EDITOR
1.  Send publisher corrections and comments on first draft of Art Doc
(November)

September 18-22
MANAGEMENT STAFF
1. Second draft of Art Doc (November) sent to editor for final review and
corrections.
2. Begin second draft of October Update.
3. Forward second and final draft of October Update to the Committee for
approval.

EXECUTIVE BOARD
1. Submit revised EB midyear meeting action list items to Secretary
2.   Submit expense reports to Management firm.

GERD MUEHSAM AWARD COMMITTEE
1. Send award announcement to library schools (deadline: Dec. 10).

PRESIDENT
1. Send revised, approved preliminary program draft to publisher for
graphics and printing.
2. Send revised, approved exhibitors prospectus draft to publisher for
graphics and printing.

EXECUTIVE BOARD
1. Begin reviewing progress reports on web site; download, print as needed.

SECRETARY
1. Distribute draft of EB midyear meeting minutes to EB for review

September 24

HEADQUARTERS

1. Art Doc. 20.2 delivered to mailing house in Calgary.


OCTOBER 2001

October 1
DEADLINE:
 - Wilson and Worldwide Awards applications to Research Committee Chair

SECRETARY
1. Distribute October portion of the Management Calendar to Leadership

October 2-6
MANAGEMENT STAFF
1. Mail ballots/bylaws ballots to eligible members
2. Issue press releases about 2002 St Louis conference; send to Host
chapter chair
3. Enter conference registration information into conference management
system.
4. Forward final conference tour information to destination management
company.
5. Produce monthly publications report and send to committee chair.

ART DOCUMENTATION EDITOR
1. Send final corrections for Art Doc (November) to publisher.


NOMINATING COMMITTEE (2002)
1. Submit copy to Update editor (deadline Oct. 10), ARLIS-L, Web Site
Manager soliciting nominees for 2002 EB elections

PROFESSIONAL DEVELOPMENT COMMITTEE
1. Send internship program announcement to library schools, ARLIS-L, Web
Site Manager

WITTENBORN COMMITTEE
1. Submit copy to Update editor (deadline Oct. 10), ARLIS-L, Web Site
Manager describing award guidelines, inviting nominations (deadline, Dec. 31)
2. Prepare copy for press release, call for nominations to Management Staff

ST LOUIS JOINT CONFERENCE COMMITTEE
1. Host chapter: Distribute press releases obtained from Management Staff

October 9-13
MANAGEMENT STAFF
1. Mail final October Update to the members.
2. Forward web version of Update to the webmaster for insertion in the AWS.

SECRETARY
1. Prepare Policy Manual revisions as directed by EB
2. Distribute final EB midyear meeting minutes to EB, Management staff, AWS


October 10
DEADLINE:
 - Update copy to editor for December issue
Web site copy to AWS

MANAGEMENT STAFF
1. Mail 2002 St. Louis joint conference preliminary program/registration to
members
2. Mail 200 St. Louis joint conference exhibitors prospectus to potential
exhibitors & institutional members & special lists.


October 16-20
TREASURER
1. Notify Special Funding Request applicants of EB decisions


MANAGEMENT STAFF
1.   Mail 2002 Membership renewal forms
2.   Send mailing to prospective exhibitors/sponsors for St. Louis joint
conference
3.   Send address list of prospective exhibitors/sponsors for St. Louis
conference to St. Louis Joint Conference Committee Development Chair
4.   Send reminder to lists (JESSE, ARLIS-L, VRA-L) about deadline (Dec.
10) for submission of Gerd Muehsam Award papers to Gerd Muehsam Committee
chair
6. Distribute prospectus for exhibitors and sponsors
7. Send blue line for Art Doc (November) for final sign-off.

VICE-PRESIDENT/PRESIDENT-ELECT
1. Begin appointing new committee chairs and recommending new committee
members and confirming/renewing special appointees (Advertising
Representative, ARLIS-L Moderator, Web Site Manager, Art Documentation
Editors, Bibliographic Notes Column Editor, Reviews Editor, and UPDATE editor)

ST LOUIS CONFERENCE COMMITTEE
1. Program Chairs: Remind AskARLIS and panel session moderators that
abstracts are due Nov.

October 16-20
MANAGEMENT STAFF
1. Send Art Documentation to membership

NOVEMBER 2001

November 1-3
DEADLINE:
 - AskARLIS abstracts to St. Louis Conference Committee

SECRETARY
1. Distribute November portion of Management Calendar to Leadership

MANAGEMENT STAFF
1. Send list of financial contributions from membership renewals to
Treasurer (monthly through Jan. 1, 2002)
3. Send financial contributors thank you letters signed by Treasurer and
President
4. Produce monthly publications committee report and submit to committee
chair.

WITTENBORN COMMITTEE
1. Repost on ARLIS-L (see Oct.1) award description and guidelines, deadline

RESEARCH COMMITTEE
1. Notify President, Executive Director, of Wilson award winners

ST LOUIS CONFERENCE COMMITTEE
1. Begin preparation of final conference program
5. Continue to fundraise, especially with local sources

CONFERENCE WEBMASTER
1. Conference Webmaster: Create conference web site



November 6-10
MANAGEMENT STAFF/PRESIDENT
1. Send acknowledgments to contributors from membership renewals (monthly
through Mar. 20, 2000)
2. Mail Art Doc (November) to membership.
3. First Draft of December Update forwarded to Editor for review and
corrections. (Nov 6)

November 15
DEADLINE:
 - Art Documentation Spring 2002 articles due to Editors

UPDATE EDITOR
1. First draft returned to publisher for corrections and update.

November 19
DEADLINE:
 - Postmark for EB election ballots to Nominating Committee Chair; Bylaws
amendments to Secretary

MANAGEMENT FIRM
1. Final proof Update (December) sent to editor for review and sign off.

DECEMBER 2001

December 4-8

SECRETARY
Distribute December portion of Management Calendar to Leadership

MANAGEMENT STAFF
1.   Mail 2nd membership renewal reminder.
2. Send acknowledgments to contributors from membership renewals
3. Mail December Update to members.
4. File estimated tax payment
5. Produce monthly publications committee report and submit to committee
chair.


 BALTIMORE CONFERENCE COMMITTEE
1. With Vice-President/President-Elect, establish conference theme
2. Prepare call for papers, sessions (deadline: May 31, 2002) for Update,
ARLIS-L, Web Site Manager

NOMINATING COMMITTEE (2002)
1. Notify President, ED, of 2002 Executive Board election results

PRESIDENT
1. Notify EB of election results; establish contact with incoming board
members; Send congratulatory letters to newly-elected EB officers,
consolation letters to those not elected.
2. Review final conference program copy and submit to St. Louis publisher
for formatting.

December 10
DEADLINE:
 - Update copy to editor for February issue.
- Muehsam Award papers due to Gerd Muehsam Award Committee Chair.

December 11-15
DEADLINE:
 - Abstracts for Ask ARLIS sessions to St. Louis Conference Committee.
 - Applications for travel awards to Travel Awards chair.

CANADIAN AND REGIONAL REPRESENTATIVES
1. Remind chapter officers about:
*Deadline for annual reports (February 4, 2002).
*List of 2002 chapter officers and editors.

BALTIMORE CONFERENCE COMMITTEE
1. Submit call for papers, sessions (deadline, May 31, 2002) to Update,
ARLIS-L

EXECUTIVE BOARD
1. Remind Leadership of deadline for annual reports (February 4, 2002)

VICE-PRESIDENT/PRESIDENT-ELECT
1. Complete appointment of committee chairs; compile roster of current and
incoming chairs, submit to EB.


JANUARY 2002

January 7
SECRETARY
1. Distribute January portion of the Management Calendar to Leadership

January 8-12
EXECUTIVE BOARD (OUTGOING MEMBERS)
1. Establish communications with successors
2. Send press release to affiliated organizations on new Board members

PRESIDENT
1. Write appointment letters to new Board members outlining responsibilities
2. Introduce new Board members to BOARD-L

VICE-PRESIDENT/PRESIDENT-ELECT
1. Write appointment letters to incoming committee chairs and include
information available on AWS: Management calendar, organizational
structure, reports, committee guidelines in policy manual, strategic plan
2. Post on GROUP-L, CHAPTER-L, and send to special appointments the format
for annual reports (guideline found on the AWS) and remind of Feb 4, 2002
deadline.

SECRETARY
1. Add new EB members to BOARD-L

MANAGEMENT STAFF
1. Send acknowledgments to contributors from membership renewals (monthly
through April 1, 2002)
2. Send data extracted from membership database on interest in serving
Society/subject experience, other association membership to
Vice-President/President-Elect (monthly through April 1, 2002)
3. Add new committee member information to membership database
4. Send press release about election of new EB members to publicity list,
ARLIS-L, Update
5. Send list of new EB members addresses, phone/fax numbers, URLs to AWS
6. Begin compiling end-of-year reports on membership statistics,
publications accounting, fundraising
7. Submit reminder to legal representative of biannual report to District
of Columbia (due January 15, even-numbered years)
8. Produce monthly publications committee report and submit to committee
chair.

RESEARCH COMMITTEE
1. Report to President, Executive Director on Worldwide award winners;
notify award winners, obtain checks from donors and send to Management Staff

GERD MUEHSAM AWARD COMMITTEE
1. Report to President, Executive Director on Muehsam award winners; notify
award winners

ST. LOUIS CONFERENCE COMMITTEE
1. Local Arrangements Chair: Prepare evaluation form for St. Louis
conference (to Headquarters Conference Manager by Feb. 4)

CHAPTER CHAIRS
1. Send annual reports, rosters of new officers to Canadian and Regional
Representatives, Management Staff

January 15-19
DEADLINE:
 - Art Documentation, advertising to Management Staff.
 - Biennial corporate report due to District of Columbia (even # years)

ST LOUIS CONFERENCE COMMITTEE
1. Send copy for final conference program to St. Louis Conference Committee
for graphics, printing
2. Prepare brief list of restaurants, local attractions, events, send to
Management Staff (for publication separate from conference program)(to
Management Staff Conference Manager by Feb. 4)

MANAGEMENT STAFF
1. Issue travel advances to Executive Board
2. Prepare audit file for the CPA for annual audit.
4. Prepare annual California sales tax report (auditor)
5. Prepare 1099-Miscellaneous tax returns for those receiving honoraria
over $600 in 1999 (auditor)

TREASURER
1. Submit financial report including approved FY02 budget for publication
in Update (deadline, Oct. 10) and on AWS

TRAVEL AWARDS COMMITTEE
1. Report to President, Executive Director on winners; notify award
winners, obtain checks from sponsors and send to Management Staff; send
announcement to ARLIS-L

PRESIDENT
1. Submit final edits of final conference program to St. Louis publisher.

January 22-26
MANAGEMENT STAFF
1. Send compiled end-of-year reports:
* Membership statistics to EB, Membership Committee chair
* Publications accounting to EB, Publications Committee chair
* Fundraising to EB, Development Committee chair
2. Send data extracted from membership database on interest in serving
Society/subject experience to Vice-President/President-Elect

January 29-31
VICE-PRESIDENT/PRESIDENT-ELECT
1. Consult committee chairs regarding Special Appointments where appropriate

MANAGEMENT STAFF
1. 1099 forms due to non-employees (auditor)
2. Submit annual California sales tax report (auditor)

COMMITTEE CHAIRS
1. Complete appointment of committee members and special appointees; send
list to Vice President/President-Elect and Executive Director

CANADIAN AND REGIONAL REPRESENTATIVES
1. Compile list of 2002 chapter officers and editors; send list to
Management Staff

GERD MUEHSAM AWARD COMMITTEE
1. Report to President, ED on Muehsam award winners; notify award winners


FEBRUARY 2002

February 1
SECRETARY
1. Distribute February portion of the Management Calendar to Leadership

February 1-2
DEADLINE:
 - Annual reports from EB, Committees, DSRTs, Special appointees,
Management Staff, Web Site Manager

PRESIDENT
1. Post on ARLIS-L, send to AWS notice soliciting agenda items for annual
membership meeting
2. Prepare copy for convocation program

VICE-PRESIDENT/PRESIDENT-ELECT
1. Complete formal appointments of committee members, special appointees
2. Begin recruiting/assigning EB liaisons for committees and distribute
list to incoming/outgoing Board
3. Assign two senior Canadian/Regional Representatives to oversee and
prepare agenda for Leadership Breakfast; invite speakers (e.g., President,
Vice-President, Secretary, Treasurer, ED, Art Doc Eds., Web Site Manager,
Conference Chairs, Mentorship Coordinator, special task force chairs, etc.)

TREASURER
1. Prepare Update, ARLIS-L, web site copy regarding preparation of FY03
funding requests; special funding requests (DSRTs); new budgets (EB,
Management Staff, Committees, Special appointees)

MANAGEMENT STAFF
1.   Print Gerd Muehsam and Distinguished Service Award certificates
2. Send data extracted from membership database on interest in serving
Society/subject experience, other association membership to
Vice-President/President-Elect
3. Provide labels for mailings of the final program by the St. Louis
Conference Committee.
4. Produce monthly publications committee report and submit to committee
chair.


ST. LOUIS CONFERENCE COMMITTEE
1. Send final conference program to the printer.

CANADIAN AND REGIONAL REPRESENTATIVES, VICE-PRESIDENT
1. Solicit suggestions from chapters and committee chairs for Leadership
Breakfast agenda

WITTENBORN COMMITTEE
1. Report on winners to President, ED, notify winners
2. Arrange for printing of certificates by Management Staff

DISTINGUISHED SERVICE AWARD COMMITTEE (2001)
1. Prepare Update, ARLIS-L, web site copy for Distinguished Service Award

WEB SITE MANAGER
1. Mount revisions to Strategic Plan action items
2. Begin mounting annual reports on web site

ST LOUIS CONFERENCE COMMITTEE
1. Send registration packet inserts to Management Staff

February 5-9
MANAGEMENT STAFF
1. Send acknowledgments to contributors from membership renewal list
(monthly through Mar. 20, 2002)
2. Order conference signs for exhibitors

VICE-PRESIDENT/PRESIDENT-ELECT
1. Submit complete committee roster to EB, Management Staff

February 10
DEADLINE:
 - Update copy to editor for #2 April issue
 - Web site copy (including annual reports) to AWS

February 19-23
COMMITTEE CHAIRS
1. Initiate discussion among committee members and incoming chairs
regarding 2003 Baltimore conference program and FY2003 funding proposals

DIVISION AND SECTION MODERATORS, ROUND TABLE COORDINATORS
1. Initiate discussion among group members and incoming moderators,
coordinators regarding 2003 Baltimore conference program and FY2003 funding
proposals

PRESIDENT
1. Prepare Membership Meeting agenda; send via email to ED, AWS, ARLIS-L
2. Post Membership Meeting agenda and call for announcements on ARLIS-L

MANAGEMENT STAFF
1. Send 2 copies of all publications to ARLIS/NA archives
2. Send January financial statements to EB, Development Committee, Finance
Committee chairs
3. Send Chapter officers list to Web Site Manager (update April 1, if
necessary)
4. Send new membership applications, brochures, memo explaining membership
data flow, to Canadian and Regional Representatives
5. Compile notebook of annual reports not available on the Web site for
pre-conference EB meeting
6. Send leadership rosters (committees, groups, special appointees, chapter
officers) to AWS, Listmaster (Secretary)
7. Complete preparation of signs for conference exhibitors

CANADIAN AND REGIONAL REPRESENTATIVES
1. Remind Chapter officers of May 31 deadline for funding proposals to
Treasurer; discuss opportunities for financial support for projects,
meetings and conferences, publications

ALL AWARDS COMMITTEES (2002)
1. Compose press release information about winners and send via email to
President, ED for review

SECRETARY
1. Complete addition of 2002 Committee chairs to CMTE-L, Chapter officers
to CHAPTER-L

WEB SITE MANAGER
1. Mount leadership roster, Membership Meeting agenda on web site

February 26-28
SECRETARY
1. Prepare files for transfer to archives


MARCH 2002

March 1
SECRETARY
1. Distribute March portion of Management Calendar to Leadership

March 5-9
MANAGEMENT STAFF
1. Conference program from printer
2. Prepare name badges
3. Assemble registration packets
4. Provide final tour count to Destination management company
6. Send data extracted from membership database on interest in serving
Society/subject experience, other association membership to
Vice-President/President-Elect
7. Cancel all 2001 members/subscribers who did not renew for 2002
8. Sent final version of the Management Calendar to the EB for review and
presentation at the post-conference board meeting.
9. Produce monthly publications committee report and submit to committee
chair.

VICE-PRESIDENT/PRESIDENT-ELECT
1. Remind Committee chairs, Group leaders of June 1 deadline for summary
report of conference business meetings and sponsored sessions to EB, Update
editor, President (Committees), Vice-President/President-Elect (Divisions,
Sections, optionally Round Tables)
3. Invite Chapter Chairs, Newsletter Editors, Committee Chairs, DSRT
Moderators to Leadership Breakfast

LEADERSHIP BREAKFAST COORDINATORS
1. Send agenda and other handouts to Headquarters to make copies for
distribution at the Leadership Breakfast

PRESIDENT, AWARDS COMMITTEE CHAIR
1. Send press release on, citation for DSA winner to Management Staff

COMMITTEE CHAIRS [all]
1. In consultation with incoming chairs, plan agenda for business meetings

March 12-16
MANAGEMENT STAFF
1. Finish copying last minute annual reports for distribution to EB
pre-conference board meeting
2. Prepare final counts for caterer, guarantees for hotel
3. Send final list of contributors from renewals to Treasurer

EXECUTIVE BOARD
1. Read and copy all annual reports in preparation for the pre-
conference board meeting

TREASURER
1. Remind groups regarding preparation of FY2003 funding requests; special
funding requests (DSRTs); new budgets (EB, Management staff, Committees.
Special appointees) Deadline May 31

March 19-23
MANAGEMENT STAFF
1. Distribute draft press release announcing award winners to award
committee chairs for review

CURRENT PRESIDENT
Preside at:
* Pre-conference board meeting
* New members/first timers' orientation
* Convocation
* Membership meeting

INCOMING PRESIDENT
1. Preside at post-conference board meeting
2. Attend Division, Section, and Round Table meetings, selectively, with
incoming Vice- President/President-Elect
3. Attend Canadian members' meeting
4. Attend new members/first timers' orientation
5. Meet with members of 2002 St. Louis Conference Planning Advisory
Committee and local planning committee members
6. Remind all Divisions, Sections, and Round Tables to supply name,
address, and email data for incoming moderators, co-moderators, column
editors and reports to Vice- President/President-Elect prior to end of
conference
7. Make report at membership meeting
8. Preside at Leadership Breakfast
9. Attend Nominating Committee Meeting
10. Attend Finance Committee Meeting

INCOMING VICE-PRESIDENT/PRESIDENT-ELECT
1. Appear, and give self-introduction, at all Division, Section, and Round
Table meetings
2. Attend new members/first timers' orientation

CPAC COMMITTEE (President, Vice-President, Treasurer, Conference Co-Chairs,
West Regional Rep, ED, Conference Manager)
1. Meet with members of 2003 Baltimore Conference Planning Committee

SECRETARY
1. Take minutes at pre and post-conference Board meetings
2. Compile list of motions
3. Prepare and send list or summary of motions to Update editor and ARLIS-L
4. Attend Executive Committee post-conference EB agenda preparation meeting

INCOMING TREASURER
1. Present overview of the Society's financial structure and operations at
Leadership Breakfast
2. Meet with members of 2003 Baltimore Conference Planning Committee to go
over conference budget needs and provide copy of St. Louis budget.
3. Make report at Membership meeting

CANADIAN AND REGIONAL REPRESENTATIVES
1. Meet with chapter officers in region during the conference

COMMITTEE CHAIRS [all], CHAPTER OFFICERS AND NEWSLETTER EDITORS [all]
1. Attend Leadership Breakfast

DIVISIONS, SECTIONS, ROUND TABLES [all moderators & coordinators]
1. Attend Leadership Breakfast
2. Supply name, address, and email data for incoming moderators,
co-moderators, column editors and reports to Vice-President/President-Elect
prior to end of conference

2003 BALTIMORE CONFERENCE PLANNING COMMITTEE
1. Co-chairs and members of Conference Planning Committee present
information and solicit participation at membership meeting, highlighting
conference theme, special session topics, and session proposal deadline
(May 31st)
2. Distribute session proposal forms to group leaders; have forms available
at conference registration desk
3. Attend Leadership Breakfast

EXECUTIVE DIRECTOR
1. Send copies of Action List, with President's collaboration, to EB
2. Attend Executive Committee meeting and prepare post-conference board
meeting agenda
3. Prepare "highlights" of annual membership meeting for Update and AWS
4. Attend new members'/first timers' orientation, Leadership breakfast, and
Canadian members meeting
5. Provide Management Staff report at membership meeting
6. Provide presentation at Leadership Breakfast
7. Attend 2003 Baltimore Conference Planning Committee meeting
8. Attend committee and group meetings and sessions as appropriate
9. Monitor conference logistics, registration.



Elizabeth A. Clarke
Executive Director
Art Libraries Society of North America
329 March Road    Suite 232
Box 11
Kanata   ON    K2K 2E1

Telephone:  (613) 599-3074
Fax:            (613) 599-7027
email:  [log in to unmask]

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