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To: Committees, Executive Board and Members of ARLIS/NA Final changes to the management calendar for the FY 2001-2002 have been submitted. The following is the up-to-date Management Calendar for the remainder of the year. Please let me know if you have any changes. Elizabeth Clarke JULY 2000 July 3-7 PRESIDENT 1. Remind Committees, Divisions, Sections, Chapter chairs (optionally Round Tables) and Special Appointments of deadline (September 1) for progress reports for mid-year EB meeting (August 19-21) MANAGEMENT STAFF 1. Prepare RFP for destination management company for 2002 conference tours. 2. Review final requirements for conference venue with St. Louis CPAC Chair 3. Produce monthly publications report. DEVELOPMENT AND HOST CHAPTER ST LOUIS CONFERENCE 1. Prepare list of conference sponsorship opportunities. 2. Prepare list of potential exhibitors and sponsors. July 11 - 16 PRESIDENT AND ST. LOUIS JOINT CONFERENCE COMMITTEE 1. Commence fundraising efforts: coordinated approach of prospective donors & sponsors, based on conference sponsorship opportunities (effort to continue through July, August and September). 2. July 14 DEADLINE: - Advertising for Art Documentation to Management Staff - Nominating Committee (2000): Candidate information, photos for EB election ballot to HQ. July 16 ART DOC EDITOR 1. Art Doc Editor to supply ion communications with digital files of text; hard copy of text and any support documents (ie. Hardcopies of photos or illustrations) required for first proof. July 17-25 TREASURER 1. Submit committee budgets and summary of special funding proposals to Executive Director/Finance Manager for inclusion in FY01 draft budget (Jul 17) MANAGEMENT STAFF 1. Begin Preparation of election ballot information. 2. Mail Gerd Muehsam Award press release (received from Committee) 3. First draft of August Update completed and forwarded to ED for proofing. (July 17) 4. First draft of August Update completed and forwarded to Publications Committee for proofing (July 20) 5. Finance Manager/Executive Director submit complete working draft of FY01 budget to Treasurer (July 25) GERD MUEHSAM AWARD COMMITTEE 1. Send press release to Management Staff for mailing. TRAVEL AWARDS COMMITTEE 1. Contact potential donors, prepare camera-ready announcement with translations (to Management Staff by Sept 6) ST LOUIS JOINT CONFERENCE COMMITTEE 1. Program: Notify conference session/workshop applicants of CPAC decisions; collection session descriptions and prepare copy for preliminary program 2. Program: Gather additional information from moderators of approved sessions/workshops: speakers, titles, a-v equipment/seating needs, est. attendance. 3. Development and Host chapter: Prepare (with Management staff Conference manager) list of conference sponsorship opportunities based on program schedules. 4. Program, Local arrangements, Host chapter: Determine workshop sites and transportation options. VICE-PRESIDENT/PRESIDENT ELECT 1. Prepare, post on ARLIS-L reminder to DSRTs and Special Appointments August 1st deadline for Progress Reports 2. Prepare, post on ARLIS-L solicitation to serve on ARLIS-L committees. July 30 HEADQUARTERS 1. Ion Communications to supply first mockup of Art Doc. AUGUST 2001 August 1-4 DEADLINE - EB mid-year meeting Progress reports due (EB, Committees, Divisions, Sections [Round Tables, optional], Chapters, Special Appointees. SECRETARY 1. Distribute August portion of Management Calendar to Leadership ART DOCUMENTATION EDITOR 1. Send contents of Art Doc (November) to publisher on disk MANAGEMENT STAFF 1. Choose Destination Management Firm for 2002 St. Louis Conference 2. Prepare Management fee proposal for FY02 to President, Treasurer 4. Send current membership lists to chapters and groups 5. Prepare CPAC meeting action list for distribution to St. Louis CPAC 6. Determine 2002 conference hotel meeting space room assignments with hotel liaison and local arrangement chairs 6. Final Draft of August Update to Committee 7. Prepare mid-year reports on membership statistics, publications accounting, fundraising. 8. Review draft FY02 budget. 9. Produce monthly publications report. August 7-11 PRESIDENT 1. Send changes to preliminary program to St. Louis publisher for formatting 2. Send changes to exhibitors prospectus to St. Louis publisher for formtting 3. Distribute EB midyear meeting agenda to EB. MANAGEMENT STAFF 1. Mail August Update to Members. 2. First draft Art Doc (November) to editor for review and corrections. TREASURER 1. Submit completed working draft of FY02 budget to EB, Executive Director. August 13 ART DOC EDITOR 1. Art Doc Editor to return hardcopy of revisions to ion. August 15 DEADLINE: - Update copy to editor for October issue. August 14-18 MANAGEMENT STAFF 1. Prepare texts for printing, AWS: *To prospective conference exhibitors/sponsors and submit to Joint CPAC for review *Membership renewals from membership database *Travel Award announcements to non-members *Publication Award announcements 2. Obtain bid from CPA for audit GERD MUEHSAM AWARD COMMITTEE 1. Send final revisions on flyers to Management Staff for production August 19-21 -ARLIS/NA Executive Board Mid Year Meeting, New York HEADQUARTERS 1. Ion Communications to supply 2nd mockup. August 27 ART DOC EDITOR 1. Art Doc Editor to submit final set of revisions to ion. August 28-31 PRESIDENT, CAA LIAISON DEADLINE: 2002 CAA Session proposals, 2002 affiliated society meeting proposals MANAGEMENT STAFF 1. Prepare 2002 election ballots; submit to Nominating Committee chair for review and approval ST LOUIS CONFERENCE COMMITTEE 1. Submit final changes to formatted preliminary program to St. Louis CPAC 2. Submit final changes to formatted exhibitors prospectus to St. Louis CPAC SEPTEMBER 2001 September 1-8 SECRETARY 1. Distribute September portion of Management Calendar to Leadership. MANAGEMENT STAFF, TREASURER 1. Send hard copy of ad materials to the St. Louis publisher for the preliminary program & exhibitors prospectus 2. File estimated tax payment 3. September 4 - Files for Art Doc to the printer. 4. September 7 - Blueline for Art Doc sent to the Editor 5. Produce monthly publications report PRESIDENT 1. Review and approve mailing to prospective conference exhibitors/sponsors; send to Management Staff for graphics, production, mailing (to be mailed October 15). ST LOUIS CONFERENCE COMMITTEE 1. Program: Remind group moderators and coordinators of Nov. 1 deadline for AskARLIS and panel session abstracts . 2. Send word file to publisher of the Preliminary Program and Exhibitors Prospectus. TRAVEL AWARDS COMMITTEE 1. Send camera-ready & translated Travel Awards announcement to Management Staff. September 11-15 MANAGEMENT STAFF 1. Mail: *Travel Award announcements to non-members *Publication Award announcements *Gerd Muehsam Award flyers 2. First draft of October Update completed and forwarded to ED/HQ for approval (Sep 11) 3. First draft of October Update forwarded to the Editor for review and approval.(Sep 15) 4. Sep 14 - Revisions to blueline signed-off in Calgary by Headquarters. ART DOC EDITOR 1. Sep 12 - Blueline of Art Doc returned to Ion EXECUTIVE BOARD 1. Report highlights of EB midyear meeting to liaison groups CANADIAN AND REGIONAL REPRESENTATIVES 1. Send highlights of EB midyear meeting to chapter chairs SECRETARY 1. Submit EB midyear meeting motions list to EB for review NOMINATING COMMITTEE 1. Review and approve ballots for 2002 EB elections; send final version to Management staff. VICE PRESIDENT 1. Remind groups via ARLIS-L, GROUP-L, Update (deadline: Oct. 10) to request nominees or volunteers for Moderator and Coordinator positions. ART DOCUMENTATION EDITOR 1. Send publisher corrections and comments on first draft of Art Doc (November) September 18-22 MANAGEMENT STAFF 1. Second draft of Art Doc (November) sent to editor for final review and corrections. 2. Begin second draft of October Update. 3. Forward second and final draft of October Update to the Committee for approval. EXECUTIVE BOARD 1. Submit revised EB midyear meeting action list items to Secretary 2. Submit expense reports to Management firm. GERD MUEHSAM AWARD COMMITTEE 1. Send award announcement to library schools (deadline: Dec. 10). PRESIDENT 1. Send revised, approved preliminary program draft to publisher for graphics and printing. 2. Send revised, approved exhibitors prospectus draft to publisher for graphics and printing. EXECUTIVE BOARD 1. Begin reviewing progress reports on web site; download, print as needed. SECRETARY 1. Distribute draft of EB midyear meeting minutes to EB for review September 24 HEADQUARTERS 1. Art Doc. 20.2 delivered to mailing house in Calgary. OCTOBER 2001 October 1 DEADLINE: - Wilson and Worldwide Awards applications to Research Committee Chair SECRETARY 1. Distribute October portion of the Management Calendar to Leadership October 2-6 MANAGEMENT STAFF 1. Mail ballots/bylaws ballots to eligible members 2. Issue press releases about 2002 St Louis conference; send to Host chapter chair 3. Enter conference registration information into conference management system. 4. Forward final conference tour information to destination management company. 5. Produce monthly publications report and send to committee chair. ART DOCUMENTATION EDITOR 1. Send final corrections for Art Doc (November) to publisher. NOMINATING COMMITTEE (2002) 1. Submit copy to Update editor (deadline Oct. 10), ARLIS-L, Web Site Manager soliciting nominees for 2002 EB elections PROFESSIONAL DEVELOPMENT COMMITTEE 1. Send internship program announcement to library schools, ARLIS-L, Web Site Manager WITTENBORN COMMITTEE 1. Submit copy to Update editor (deadline Oct. 10), ARLIS-L, Web Site Manager describing award guidelines, inviting nominations (deadline, Dec. 31) 2. Prepare copy for press release, call for nominations to Management Staff ST LOUIS JOINT CONFERENCE COMMITTEE 1. Host chapter: Distribute press releases obtained from Management Staff October 9-13 MANAGEMENT STAFF 1. Mail final October Update to the members. 2. Forward web version of Update to the webmaster for insertion in the AWS. SECRETARY 1. Prepare Policy Manual revisions as directed by EB 2. Distribute final EB midyear meeting minutes to EB, Management staff, AWS October 10 DEADLINE: - Update copy to editor for December issue Web site copy to AWS MANAGEMENT STAFF 1. Mail 2002 St. Louis joint conference preliminary program/registration to members 2. Mail 200 St. Louis joint conference exhibitors prospectus to potential exhibitors & institutional members & special lists. October 16-20 TREASURER 1. Notify Special Funding Request applicants of EB decisions MANAGEMENT STAFF 1. Mail 2002 Membership renewal forms 2. Send mailing to prospective exhibitors/sponsors for St. Louis joint conference 3. Send address list of prospective exhibitors/sponsors for St. Louis conference to St. Louis Joint Conference Committee Development Chair 4. Send reminder to lists (JESSE, ARLIS-L, VRA-L) about deadline (Dec. 10) for submission of Gerd Muehsam Award papers to Gerd Muehsam Committee chair 6. Distribute prospectus for exhibitors and sponsors 7. Send blue line for Art Doc (November) for final sign-off. VICE-PRESIDENT/PRESIDENT-ELECT 1. Begin appointing new committee chairs and recommending new committee members and confirming/renewing special appointees (Advertising Representative, ARLIS-L Moderator, Web Site Manager, Art Documentation Editors, Bibliographic Notes Column Editor, Reviews Editor, and UPDATE editor) ST LOUIS CONFERENCE COMMITTEE 1. Program Chairs: Remind AskARLIS and panel session moderators that abstracts are due Nov. October 16-20 MANAGEMENT STAFF 1. Send Art Documentation to membership NOVEMBER 2001 November 1-3 DEADLINE: - AskARLIS abstracts to St. Louis Conference Committee SECRETARY 1. Distribute November portion of Management Calendar to Leadership MANAGEMENT STAFF 1. Send list of financial contributions from membership renewals to Treasurer (monthly through Jan. 1, 2002) 3. Send financial contributors thank you letters signed by Treasurer and President 4. Produce monthly publications committee report and submit to committee chair. WITTENBORN COMMITTEE 1. Repost on ARLIS-L (see Oct.1) award description and guidelines, deadline RESEARCH COMMITTEE 1. Notify President, Executive Director, of Wilson award winners ST LOUIS CONFERENCE COMMITTEE 1. Begin preparation of final conference program 5. Continue to fundraise, especially with local sources CONFERENCE WEBMASTER 1. Conference Webmaster: Create conference web site November 6-10 MANAGEMENT STAFF/PRESIDENT 1. Send acknowledgments to contributors from membership renewals (monthly through Mar. 20, 2000) 2. Mail Art Doc (November) to membership. 3. First Draft of December Update forwarded to Editor for review and corrections. (Nov 6) November 15 DEADLINE: - Art Documentation Spring 2002 articles due to Editors UPDATE EDITOR 1. First draft returned to publisher for corrections and update. November 19 DEADLINE: - Postmark for EB election ballots to Nominating Committee Chair; Bylaws amendments to Secretary MANAGEMENT FIRM 1. Final proof Update (December) sent to editor for review and sign off. DECEMBER 2001 December 4-8 SECRETARY Distribute December portion of Management Calendar to Leadership MANAGEMENT STAFF 1. Mail 2nd membership renewal reminder. 2. Send acknowledgments to contributors from membership renewals 3. Mail December Update to members. 4. File estimated tax payment 5. Produce monthly publications committee report and submit to committee chair. BALTIMORE CONFERENCE COMMITTEE 1. With Vice-President/President-Elect, establish conference theme 2. Prepare call for papers, sessions (deadline: May 31, 2002) for Update, ARLIS-L, Web Site Manager NOMINATING COMMITTEE (2002) 1. Notify President, ED, of 2002 Executive Board election results PRESIDENT 1. Notify EB of election results; establish contact with incoming board members; Send congratulatory letters to newly-elected EB officers, consolation letters to those not elected. 2. Review final conference program copy and submit to St. Louis publisher for formatting. December 10 DEADLINE: - Update copy to editor for February issue. - Muehsam Award papers due to Gerd Muehsam Award Committee Chair. December 11-15 DEADLINE: - Abstracts for Ask ARLIS sessions to St. Louis Conference Committee. - Applications for travel awards to Travel Awards chair. CANADIAN AND REGIONAL REPRESENTATIVES 1. Remind chapter officers about: *Deadline for annual reports (February 4, 2002). *List of 2002 chapter officers and editors. BALTIMORE CONFERENCE COMMITTEE 1. Submit call for papers, sessions (deadline, May 31, 2002) to Update, ARLIS-L EXECUTIVE BOARD 1. Remind Leadership of deadline for annual reports (February 4, 2002) VICE-PRESIDENT/PRESIDENT-ELECT 1. Complete appointment of committee chairs; compile roster of current and incoming chairs, submit to EB. JANUARY 2002 January 7 SECRETARY 1. Distribute January portion of the Management Calendar to Leadership January 8-12 EXECUTIVE BOARD (OUTGOING MEMBERS) 1. Establish communications with successors 2. Send press release to affiliated organizations on new Board members PRESIDENT 1. Write appointment letters to new Board members outlining responsibilities 2. Introduce new Board members to BOARD-L VICE-PRESIDENT/PRESIDENT-ELECT 1. Write appointment letters to incoming committee chairs and include information available on AWS: Management calendar, organizational structure, reports, committee guidelines in policy manual, strategic plan 2. Post on GROUP-L, CHAPTER-L, and send to special appointments the format for annual reports (guideline found on the AWS) and remind of Feb 4, 2002 deadline. SECRETARY 1. Add new EB members to BOARD-L MANAGEMENT STAFF 1. Send acknowledgments to contributors from membership renewals (monthly through April 1, 2002) 2. Send data extracted from membership database on interest in serving Society/subject experience, other association membership to Vice-President/President-Elect (monthly through April 1, 2002) 3. Add new committee member information to membership database 4. Send press release about election of new EB members to publicity list, ARLIS-L, Update 5. Send list of new EB members addresses, phone/fax numbers, URLs to AWS 6. Begin compiling end-of-year reports on membership statistics, publications accounting, fundraising 7. Submit reminder to legal representative of biannual report to District of Columbia (due January 15, even-numbered years) 8. Produce monthly publications committee report and submit to committee chair. RESEARCH COMMITTEE 1. Report to President, Executive Director on Worldwide award winners; notify award winners, obtain checks from donors and send to Management Staff GERD MUEHSAM AWARD COMMITTEE 1. Report to President, Executive Director on Muehsam award winners; notify award winners ST. LOUIS CONFERENCE COMMITTEE 1. Local Arrangements Chair: Prepare evaluation form for St. Louis conference (to Headquarters Conference Manager by Feb. 4) CHAPTER CHAIRS 1. Send annual reports, rosters of new officers to Canadian and Regional Representatives, Management Staff January 15-19 DEADLINE: - Art Documentation, advertising to Management Staff. - Biennial corporate report due to District of Columbia (even # years) ST LOUIS CONFERENCE COMMITTEE 1. Send copy for final conference program to St. Louis Conference Committee for graphics, printing 2. Prepare brief list of restaurants, local attractions, events, send to Management Staff (for publication separate from conference program)(to Management Staff Conference Manager by Feb. 4) MANAGEMENT STAFF 1. Issue travel advances to Executive Board 2. Prepare audit file for the CPA for annual audit. 4. Prepare annual California sales tax report (auditor) 5. Prepare 1099-Miscellaneous tax returns for those receiving honoraria over $600 in 1999 (auditor) TREASURER 1. Submit financial report including approved FY02 budget for publication in Update (deadline, Oct. 10) and on AWS TRAVEL AWARDS COMMITTEE 1. Report to President, Executive Director on winners; notify award winners, obtain checks from sponsors and send to Management Staff; send announcement to ARLIS-L PRESIDENT 1. Submit final edits of final conference program to St. Louis publisher. January 22-26 MANAGEMENT STAFF 1. Send compiled end-of-year reports: * Membership statistics to EB, Membership Committee chair * Publications accounting to EB, Publications Committee chair * Fundraising to EB, Development Committee chair 2. Send data extracted from membership database on interest in serving Society/subject experience to Vice-President/President-Elect January 29-31 VICE-PRESIDENT/PRESIDENT-ELECT 1. Consult committee chairs regarding Special Appointments where appropriate MANAGEMENT STAFF 1. 1099 forms due to non-employees (auditor) 2. Submit annual California sales tax report (auditor) COMMITTEE CHAIRS 1. Complete appointment of committee members and special appointees; send list to Vice President/President-Elect and Executive Director CANADIAN AND REGIONAL REPRESENTATIVES 1. Compile list of 2002 chapter officers and editors; send list to Management Staff GERD MUEHSAM AWARD COMMITTEE 1. Report to President, ED on Muehsam award winners; notify award winners FEBRUARY 2002 February 1 SECRETARY 1. Distribute February portion of the Management Calendar to Leadership February 1-2 DEADLINE: - Annual reports from EB, Committees, DSRTs, Special appointees, Management Staff, Web Site Manager PRESIDENT 1. Post on ARLIS-L, send to AWS notice soliciting agenda items for annual membership meeting 2. Prepare copy for convocation program VICE-PRESIDENT/PRESIDENT-ELECT 1. Complete formal appointments of committee members, special appointees 2. Begin recruiting/assigning EB liaisons for committees and distribute list to incoming/outgoing Board 3. Assign two senior Canadian/Regional Representatives to oversee and prepare agenda for Leadership Breakfast; invite speakers (e.g., President, Vice-President, Secretary, Treasurer, ED, Art Doc Eds., Web Site Manager, Conference Chairs, Mentorship Coordinator, special task force chairs, etc.) TREASURER 1. Prepare Update, ARLIS-L, web site copy regarding preparation of FY03 funding requests; special funding requests (DSRTs); new budgets (EB, Management Staff, Committees, Special appointees) MANAGEMENT STAFF 1. Print Gerd Muehsam and Distinguished Service Award certificates 2. Send data extracted from membership database on interest in serving Society/subject experience, other association membership to Vice-President/President-Elect 3. Provide labels for mailings of the final program by the St. Louis Conference Committee. 4. Produce monthly publications committee report and submit to committee chair. ST. LOUIS CONFERENCE COMMITTEE 1. Send final conference program to the printer. CANADIAN AND REGIONAL REPRESENTATIVES, VICE-PRESIDENT 1. Solicit suggestions from chapters and committee chairs for Leadership Breakfast agenda WITTENBORN COMMITTEE 1. Report on winners to President, ED, notify winners 2. Arrange for printing of certificates by Management Staff DISTINGUISHED SERVICE AWARD COMMITTEE (2001) 1. Prepare Update, ARLIS-L, web site copy for Distinguished Service Award WEB SITE MANAGER 1. Mount revisions to Strategic Plan action items 2. Begin mounting annual reports on web site ST LOUIS CONFERENCE COMMITTEE 1. Send registration packet inserts to Management Staff February 5-9 MANAGEMENT STAFF 1. Send acknowledgments to contributors from membership renewal list (monthly through Mar. 20, 2002) 2. Order conference signs for exhibitors VICE-PRESIDENT/PRESIDENT-ELECT 1. Submit complete committee roster to EB, Management Staff February 10 DEADLINE: - Update copy to editor for #2 April issue - Web site copy (including annual reports) to AWS February 19-23 COMMITTEE CHAIRS 1. Initiate discussion among committee members and incoming chairs regarding 2003 Baltimore conference program and FY2003 funding proposals DIVISION AND SECTION MODERATORS, ROUND TABLE COORDINATORS 1. Initiate discussion among group members and incoming moderators, coordinators regarding 2003 Baltimore conference program and FY2003 funding proposals PRESIDENT 1. Prepare Membership Meeting agenda; send via email to ED, AWS, ARLIS-L 2. Post Membership Meeting agenda and call for announcements on ARLIS-L MANAGEMENT STAFF 1. Send 2 copies of all publications to ARLIS/NA archives 2. Send January financial statements to EB, Development Committee, Finance Committee chairs 3. Send Chapter officers list to Web Site Manager (update April 1, if necessary) 4. Send new membership applications, brochures, memo explaining membership data flow, to Canadian and Regional Representatives 5. Compile notebook of annual reports not available on the Web site for pre-conference EB meeting 6. Send leadership rosters (committees, groups, special appointees, chapter officers) to AWS, Listmaster (Secretary) 7. Complete preparation of signs for conference exhibitors CANADIAN AND REGIONAL REPRESENTATIVES 1. Remind Chapter officers of May 31 deadline for funding proposals to Treasurer; discuss opportunities for financial support for projects, meetings and conferences, publications ALL AWARDS COMMITTEES (2002) 1. Compose press release information about winners and send via email to President, ED for review SECRETARY 1. Complete addition of 2002 Committee chairs to CMTE-L, Chapter officers to CHAPTER-L WEB SITE MANAGER 1. Mount leadership roster, Membership Meeting agenda on web site February 26-28 SECRETARY 1. Prepare files for transfer to archives MARCH 2002 March 1 SECRETARY 1. Distribute March portion of Management Calendar to Leadership March 5-9 MANAGEMENT STAFF 1. Conference program from printer 2. Prepare name badges 3. Assemble registration packets 4. Provide final tour count to Destination management company 6. Send data extracted from membership database on interest in serving Society/subject experience, other association membership to Vice-President/President-Elect 7. Cancel all 2001 members/subscribers who did not renew for 2002 8. Sent final version of the Management Calendar to the EB for review and presentation at the post-conference board meeting. 9. Produce monthly publications committee report and submit to committee chair. VICE-PRESIDENT/PRESIDENT-ELECT 1. Remind Committee chairs, Group leaders of June 1 deadline for summary report of conference business meetings and sponsored sessions to EB, Update editor, President (Committees), Vice-President/President-Elect (Divisions, Sections, optionally Round Tables) 3. Invite Chapter Chairs, Newsletter Editors, Committee Chairs, DSRT Moderators to Leadership Breakfast LEADERSHIP BREAKFAST COORDINATORS 1. Send agenda and other handouts to Headquarters to make copies for distribution at the Leadership Breakfast PRESIDENT, AWARDS COMMITTEE CHAIR 1. Send press release on, citation for DSA winner to Management Staff COMMITTEE CHAIRS [all] 1. In consultation with incoming chairs, plan agenda for business meetings March 12-16 MANAGEMENT STAFF 1. Finish copying last minute annual reports for distribution to EB pre-conference board meeting 2. Prepare final counts for caterer, guarantees for hotel 3. Send final list of contributors from renewals to Treasurer EXECUTIVE BOARD 1. Read and copy all annual reports in preparation for the pre- conference board meeting TREASURER 1. Remind groups regarding preparation of FY2003 funding requests; special funding requests (DSRTs); new budgets (EB, Management staff, Committees. Special appointees) Deadline May 31 March 19-23 MANAGEMENT STAFF 1. Distribute draft press release announcing award winners to award committee chairs for review CURRENT PRESIDENT Preside at: * Pre-conference board meeting * New members/first timers' orientation * Convocation * Membership meeting INCOMING PRESIDENT 1. Preside at post-conference board meeting 2. Attend Division, Section, and Round Table meetings, selectively, with incoming Vice- President/President-Elect 3. Attend Canadian members' meeting 4. Attend new members/first timers' orientation 5. Meet with members of 2002 St. Louis Conference Planning Advisory Committee and local planning committee members 6. Remind all Divisions, Sections, and Round Tables to supply name, address, and email data for incoming moderators, co-moderators, column editors and reports to Vice- President/President-Elect prior to end of conference 7. Make report at membership meeting 8. Preside at Leadership Breakfast 9. Attend Nominating Committee Meeting 10. Attend Finance Committee Meeting INCOMING VICE-PRESIDENT/PRESIDENT-ELECT 1. Appear, and give self-introduction, at all Division, Section, and Round Table meetings 2. Attend new members/first timers' orientation CPAC COMMITTEE (President, Vice-President, Treasurer, Conference Co-Chairs, West Regional Rep, ED, Conference Manager) 1. Meet with members of 2003 Baltimore Conference Planning Committee SECRETARY 1. Take minutes at pre and post-conference Board meetings 2. Compile list of motions 3. Prepare and send list or summary of motions to Update editor and ARLIS-L 4. Attend Executive Committee post-conference EB agenda preparation meeting INCOMING TREASURER 1. Present overview of the Society's financial structure and operations at Leadership Breakfast 2. Meet with members of 2003 Baltimore Conference Planning Committee to go over conference budget needs and provide copy of St. Louis budget. 3. Make report at Membership meeting CANADIAN AND REGIONAL REPRESENTATIVES 1. Meet with chapter officers in region during the conference COMMITTEE CHAIRS [all], CHAPTER OFFICERS AND NEWSLETTER EDITORS [all] 1. Attend Leadership Breakfast DIVISIONS, SECTIONS, ROUND TABLES [all moderators & coordinators] 1. Attend Leadership Breakfast 2. Supply name, address, and email data for incoming moderators, co-moderators, column editors and reports to Vice-President/President-Elect prior to end of conference 2003 BALTIMORE CONFERENCE PLANNING COMMITTEE 1. Co-chairs and members of Conference Planning Committee present information and solicit participation at membership meeting, highlighting conference theme, special session topics, and session proposal deadline (May 31st) 2. Distribute session proposal forms to group leaders; have forms available at conference registration desk 3. Attend Leadership Breakfast EXECUTIVE DIRECTOR 1. Send copies of Action List, with President's collaboration, to EB 2. Attend Executive Committee meeting and prepare post-conference board meeting agenda 3. Prepare "highlights" of annual membership meeting for Update and AWS 4. Attend new members'/first timers' orientation, Leadership breakfast, and Canadian members meeting 5. Provide Management Staff report at membership meeting 6. Provide presentation at Leadership Breakfast 7. Attend 2003 Baltimore Conference Planning Committee meeting 8. Attend committee and group meetings and sessions as appropriate 9. Monitor conference logistics, registration. Elizabeth A. Clarke Executive Director Art Libraries Society of North America 329 March Road Suite 232 Box 11 Kanata ON K2K 2E1 Telephone: (613) 599-3074 Fax: (613) 599-7027 email: [log in to unmask] __________________________________________________________________ Mail submissions to [log in to unmask] Administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.uky.edu/archives/arlis-l.html Questions may be addressed to list owner (Kerri Scannell) at: [log in to unmask]