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> TIPS FOR CONFERENCE SESSION MODERATORS
>
> The moderator of a conference session is often the coordinator of
> that session.  Please familiarize yourself with the following
> suggestions.
>
> BEFORE THE CONFERENCE
>
> 1. Make sure that your speakers can present their ideas within
> the 2 hours allotted each session.  Allow time for introductions,
> movements of speakers to and from the podium, and a question and
> answer period afterward. For example:
>
> 5 speakers @ 20 min. each     leaves only 20 min.for
>                               introductions, Q & A, etc.
>
> 4 speakers @ 20 min. each     leaves 40-45 min. for intros,etc.
>
>
> 5 speakers @ 15 min. each     leaves 40-45 min. for intros,etc.
>
> Whichever configuration is chosen, be sure that the speakers know
> that they will not be allowed to encroach upon another speaker's
> time and that, if necessary, you will stop them in
> mid-presentation. YOU ARE RESPONSIBLE FOR YOUR SPEAKERS FINISHING
> ON TIME AND FOR THE SESSION'S TIMELY COMPLETION.
>
> 2. Encourage the speakers to provide an annotated bibliography for
> the audience when applicable.
>
> 3. If any of the speakers is to be paid an honorarium (remember,
> Arlis members do not get such compensation) - be sure that the
> honorarium is authorized by the conference progarm co-chair
> and that there are no misunderstandings about the amount.
>
> 4. Keep in contact with your speakers in order to assist them
> with any queries they may have regarding their presentations.
>
> 5. Obtain vitae from the speakers in order to introduce them
> accurately.
>
> 6. Make sure that the av needs of the speakers have been
> communicated to the appropriate conference co-chair.  DO NOT ASK
> FOR EQUIPMENT THAT WON'T BE USED.  Provide an estimate of
> the expected size of the audience, if possible.  It
> will help in the room assignments and in calculating the number
> of copies required for bibliographies and handouts.
>
> 7. Choose a reliable recorder for the session.  Notify the progam
> co-chair of your selection.
>
> AT THE CONFERENCE
>
> 8. Meet the panel prior to the start of the session in order to
> check the av equipment; BE SURE THAT THEY KNOW HOW TO WORK THE AV
> EQUIPMENT THEY HAVE REQUESTED - AV IS ONE OF THE MOST EXPENSIVE
> BUDGET ITEMS IN THE CONFERENCE, AND SHOULD NOT BE WASTED.
> Remind the speakers of time limitations.
>
> 9. Place any material to be distributed at a convenient location
> within the room, and announce its location.
>
> 10. Open and close the session on time.  Keep within the time
> allotted to the session, to enable your audience to attend all
> their chosen sessions.
>
> AFTER THE SESSION
>
> 11. Be sure to thank your speakers, not only in person, but
> preferably with a follow-up thank you letter as well.
>
> 12. Bring a cover sheet to give to the session recorder which
> includes the precise session title, each speaker's name and
> title, and the title of each speaker's presentation. It is a good
> idea to remind the recorder of the reporting deadline.
> Guidelines for the recording of sessions are available from the
> Art Documentation editor.
>
> Kathy Zimon
> Vancouver Conference Program Co-chair

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Kathy  E. Zimon                         Library, LT 116F
Fine Arts Librarian (Emeritus)          University of Calgary
Adjunct Assistant Professor             2500 University Dr.N.W.
Department of Art                       Calgary AB T2N 1N4
                                        Ph: (403) 220-6097 FAX: 282-6837
                                        e-mail: [log in to unmask]