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***** 3 Day UCLA Extension Course in Document Imaging, Document Management, & DVDs Spring 1999 ***** At UCLA: Thursday, April 22, 11 AM to 8 PM, Friday, April 23, 11 AM to 8 PM, and Saturday, April 24, 9 AM to 5 PM, 1999. $395. UCLA Room 411, UCLA Extension Building, 10995 Le Conte Ave. Westwood, CA 90024 This course is for managers who have been assigned to manage a document imaging system or digital library, and must start immediately. Students will gain an understanding of how document imaging can be used and managed in both small and large-scale organizations. Document imaging is the process of taking documents out of file cabinets, and off shelves, and storing them in a computer. This course provides an understanding of the details that there is often no time to review in the rush to implement a system. Students will learn about the technology of scanning, importing, transmitting, organizing, indexing, storing, protecting, locating, retrieving, viewing, printing, and preserving documents for document imaging systems and digital libraries. Image and document formats, metadata, multimedia, rich text, PDF (Portable Document Format), GIS (Geographic Information Systems), CAD (Computer Aided Design), virtual reality indices, and image enabled databases will be discussed. System design issues in hardware, software, ergonomics, and workflow will be covered. Emerging technologies such as the DVD Digital Video Disk and very high speed Internet, intranet, and extranet links and protocols will be discussed. The course will include the DVD's role in completing the merging to the PC and television, the merging of telephony, cable, and the Internet, the merging of home and office, the merging of business and entertainment, and the management of the resulting document types. Many professionals including records managers, librarians, and archivists work with document management issues every day. While not limited to these professionals, this course builds on the broad range of tools and techniques that exist in these professions. The class content is designed so that students can benefit from each part of the class without fully understanding every technical detail presented. This course is designed for non-technical professionals. Several system designs will be done based on system requirements provided by the students. Reg # B6989 Course # 814.14 (310) 825-9971 to register by phone. UCLA Extension Spring 1999 Catalog www.UnEx.UCLA.edu. Most instruction materials available free at http://www.ArchiveBuilders.com/abpapers.html (The materials are updated from time to time, please check version numbers.) Instructor: [log in to unmask], BA CS, MBA, MLS Specialization in Information Science, CDIA (Certified Document Imaging System Architect), CRM (Certified Records Manager), Sr. Systems Engineer, www.ArchiveBuilders.com. (310) 937-7000, Fax: (310) 937-7001. Overnight accommodations: on/next to campus: UCLA Guest House (310) 825-2923 Single/Double $84/$89, UCLA Tiverton House (310) 794-0151 $84/89, Hilgard House (310) 208-3945 $94/$99 (UCLA rate); near campus, shuttle to UCLA: Summit Hotel Bel Air (310) 476-6571 $105 (UCLA rate), Brentwood Holiday Inn (310) 476-6411 $99 (UCLA rate), Westwood Doubletree (310) 475-8711 $102/$112 (UCLA rate) Prices subject to change without notice. The instructor has taught classes similar to this course to document imaging users and managers, to digital projects librarians in Singapore, in legal records management, and to various industry groups. He has worked in digital document management and document imaging for eighteen years. His experience in the application of document management and document imaging in industry includes: aerospace, banking, manufacturing, natural resources, petroleum refining, transportation, energy, federal, state, and local government, civil engineering, utilities, entertainment, commercial records centers, archives, non-profit development, education, and administrative, engineering, production, legal, and medical records management. At the same time, he has worked in product management for hypertext, for windows based user interface systems, for computer displays, for engineering drawing, letter size, microform, and color scanning, and for xerographic, photographic, newspaper, engineering drawing, and color printing. In addition, the instructor has nine years of experience in data center operations and database and computer communications systems design, programming, testing, and software configuration management. He has an MLS Specialization in Information Science and an MBA with a concentration in Computer and Information Systems from UCLA, a California Adult Education teaching credential, and a BA in Computer Science from the University of Wisconsin at Madison. His industry certifications include: the CDIA (Certified Document Imaging System Architect), the AIIM Master, and AIIM Laureate, of Information Technologies (from AIIM International, the Association of Information and Image Management, www.AIIM.org), and the CRM (Certified Records Manager) (from the ICRM, the Institute of Certified Records Managers, an affiliate of ARMA International, the Association of Records Managers and Administrators, www.ARMA.org). v69 The following is an example of the materials available at http://www.ArchiveBuilders.com/abpapers.html There are also several papers that describe various document management topics in prose. Computer storage requirements for various digitized document types. 1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte) (on average, black & white, CCITT G4 compressed) 1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte) = 1 CD (ROM or WORM) 2 file cabinets = 1,000 MBytes = 1 GigaByte (GByte); 10 file cabinets = 1 DVD (WORM) (see below) 2,000 file cabinets = 1,000 GigaBytes = 1 TeraByte (TByte); 2,000 file cabinets = 200 DVDs 1 box (in inches: 12 wide x 15 long x 9.5 deep) (2,500 pages) = 1 file drawer = 2 linear feet of files = 125 Mbytes 8 boxes = 16 linear feet = 2 file cabinets = 1 GByte; 8,000 boxes = 16,000 linear feet = 1,000 GBytes = 1 Tbyte 1 E size drawing (48 inches by 36 inches) = 16 letter size pages (8 1/2 by 11 inches, A4) = 800 KBytes 1 library book (average, scanned in black and white) = 10 MBytes; 50 books = 500 MBytes = 1 CD; 100 books = 1 GByte 1 roll of 16 mm microfilm (100 ft) = 2,500 letter size images = 1 box = 1 file cabinet drawer = 125 Mbytes 1 roll of 35 mm microfilm (100 ft) = 5,000 letter size images (or letter size image equivalents) = 250 Mbytes 1 microfiche (105 mm film) = 100 letter size images = 5 MBytes (average); 200 fiche = 20,000 images = 1 GByte