----------------------------Original message----------------------------
ARLIS-L, VRA-L, & WebCat-L members,
[Hope you'll forgive the cross post!]
Below is the long version, part 2, of the last 7 of the 14 responses to our
July 29th request for help and questionnaire (included in some of the
responses below) on placing approximately 60,000 slide catalog records and
images in a Public Access Catalog available over the Internet.
Part 1, responses 1-7 of the long version was posted earlier and was
preceded by a short, summary version.
Thanks again,
Michael Robertson, http://www.rit.edu/~marwml
Wallace Library, Rochester Institute of Technology, http://wally.rit.edu/
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Respondents 8-14 of 14:
8) Ann MacCallum <[log in to unmask]>, Institute of the Arts Library,
The Australian National University, Canberra, Australia
9) Lynda S. White <[log in to unmask]>, Fiske Kimball Fine Arts Library,
University of Virginia, Charlottesville, VA, USA
10) Marti Pike <[log in to unmask]>, Head, Technical Services, Woodbury
University Library, Burbank, CA, USA
11) Cindy Turner, Architecture Slide Curator, Ball State University
Libraries, Muncie, Indiana, USA
12) Andrea Frank <[log in to unmask]>, Boston College, Boston,
Massachusetts, USA
13) Jane Leahy <[log in to unmask]>, University of Western Australia
Library, Perth
14) Janet Webb, Librarian, Emily Carr Institute of Art and Design,
Vancouver, BC, Canada
************************************
Responses 8-14 (pt. 2):
[responses 1-7 are in a "LONG version, pt. 1" mail message]
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Return-path: <[log in to unmask]>
Date: Thu, 31 Jul 1997 14:31:28 +1000
From: [log in to unmask] (Ann MacCallum)
Subject: Slide Library PAC's
To: [log in to unmask]
Michael
Your message about library pacs has been passed on to me by our Art
LIbrarian. I do not know if you still need information about this subject,
but here is what we do at the Institute of the Arts Library.
1 We do not incorporate the information about slides in the
collection, in the main catalogue
2 We set up a separate database to record the slides in our
collection. We use hard disc Mac Centris 660AV, and our software is 4D. We
have a slide collection of medium size (60000 app.) of which almost 40000
have been entered on the database
3 We are digitising images to be entered in the catalogue entry on
the database. We send 100 slides to Kodak to be put on a photo CD with
5 resolutions. When we get the disc back we use Adobe photoshop to
digitise and store the images and enter on the computer in the relevant
slide entry This latter procedure is taking some time because it is affected
by resources e.g. money in the budget. We are giving priority to Australian
art.
At the present time we have about 700 images on our database. We have not
made this available beyond the library at the present time because of
copyright.
There should be no difficulty in making the database available on the web
when the copyright hurdle has been cleared.
I hope this small amount of information is of help to you. The
Institute of the Arts does have a web site:
http://online.anu.edu.au/ITA/AusArts/
If you can access it there is a CSA Gallery which contains images
Sincerely
Ann MacCallum
************************************
Date: Thu, 31 Jul 1997 10:53:46 -0400 (EDT)
From: "Lynda S. White" <[log in to unmask]>
Subject: Slide library PAC's & Library PAC's help (fwd)
To: [log in to unmask]
According to Michael Robertson:
>
> 1) Are you cataloging/integrating your slide library into your general
> library book catalog, or are you keeping a separate online catalog of your
> slide library that is not integrated with your general library catalog?
Currently slides are integrated with the book catalog; however,
we are trying to figure out a way to remove them from the book
catalog but still have access to the image database from the
book catalog.
> 2) If you do keep a separate online slide catalog, what database system
> are you using? EmbARK, Informix Illustra, Oracle MediaServer, Microsoft
> Access, FileMaker Pro, OCLC SiteSearch/WebZ or another Z39.50 database
> server, a locally-created system?
>
> 3) If you've integrated it into your library's online catalog and/or
> WebPAC, who is your vendor and are your users happy with the integration
> of slides with traditional book material?
We use Sirsi Unicorn. Our students love it, but faculty and
library administration do not, which is why we're trying to
remove the slide records. Another consideration: we opted to
create individual records for each slide rather than for each
building. When you have a hundred or more images of a single
building it really clutters up the display screens.
> 4) Do you have a digitized image linked to each slide catalog record?
No. Because it's probably illegal and because it would take a
lifetime to do. However, it's _possible_ to do. We have
images stored in a different server and can put the URL in the
856 field. This is actually pretty cool. But the problems
are: the URLs might change and there's no way to constantly
check thousands of URLs. And because of the clutter problem we
began doing collection level records so that there are many
images attached to one record. Rumor has it that a Perl script
can be written to connect the one record in Sirsi to the many
image files on the image server, but we haven't done that yet.
> 5) Have you looked at using or are you using a Z39.50 compliant server
for your slide catalog?
> If yes, which one?
Sirsi is Z39.50 compliant. We are looking at another product
they have to see whether we can use it for slides (and other
things they don't want cluttering up the book catalog yet want
to provide access to). If that doesn't work, we would certainly
still be looking for a product that is compliant.
> 6) What catalog (or metadata) fields have you used for your slide catalog
> record? In other words, are you using:
> a) the VRA core categories draft,
http://www.oberlin.edu/~art/vra/core.html?
> b) the CNI/OCLC Workshop on Metadata for Networked Images fields based on
> the Dublin Core
>(http://www.oclc.org:5046/conferences/imagemeta/index.html)?
> c) the MESL Data Dictionary v.1.0, 2d draft
> (http://www.gii.getty.edu/mesl/about/docs/datadict.html)?
> d) fields defined locally by you?
> e) fields mapped to the MARC record you adapted locally for slides?
We use modified MARC records. If we have to switch out of
Sirsi we will probably use the VRA Core--since I'm on the
committee. :-) I don't think the Dublin Core is
appropriate/enough to catalog images of art and architecture.
And MESL is much too geared toward museum needs.
> 7) May we look at your site on the Internet?
Sure. http://www.lib.virginia.edu/
> Any and all responses to the above questions and other comments beyond
> these are very much appreciated!
>
> I'll be glad to collate the results and post them to the list if anyone's
> interested.
VERY INTERESTED! Yes, please post to the list. I know there
are 20-30 MARC users out there, but am always curious to find
more.
--Lynda
-----------------------------------
Lynda S. White
Fiske Kimball Fine Arts Library
University of Virginia
Bayly Drive
Charlottesville, VA 22903
[log in to unmask] (804) 924-6604
------------------------------------
************************************
Date: Thu, 31 Jul 1997 09:07:48 -0700 (PDT)
From: [log in to unmask]
Subject: Slide Library PAC
To: [log in to unmask]
Cc: [log in to unmask]
Michael,
We are currently planning to download our slide database from our Vax POISE
system into Sirsi. With the way I set it up, we can just change the field
names to MARC tag numbers & it should interface with Sirsi. Of course, we
discussed the integration question and I think the answer was to create a
separate icon. In other words, at the opening menu, one would be given the
choice of library catalog, online databases, slide catalog, etc. Sirsi is
fully Z39.50 compliant, however, we are not up on the internet at this point
(in the works). In answer to the digitalization part of your question, I
will forward to you the message I sent to Robert Goodman, LS student at
Drexal, in response to his question. The website for Sirsi is
www.sirsi.com.
Good luck,
Marti Pike
Head, Technical Services
Woodbury University Library
Burbank, CA
[log in to unmask]
Return-path: <[log in to unmask]>
Date: Thu, 31 Jul 1997 09:10:49 -0700 (PDT)
From: [log in to unmask]
Subject: Slide catalogs
To: [log in to unmask]
From: VAXA::MARTI 24-JUL-1997 08:04:52.61
To: SMTP%"[log in to unmask]"
CC: MARTI
Subj: image databases
Robert,
I went to the Sirsi Corp.'s user group conference in May. They introduced
their new imaging system, Hyerion - and from my understanding, it is fully
integrated with the rest of their library package. I did not get a chance
to talk to the sales rep about it, but from what I overheard, it did not
sound like it was capabable of storing any thing as large as a slide
database. Someone asked & was told it would store about 15,000 graphical
images. Right now, they are aiming it at archival use. However, I feel
that by the time we are ready to digitalize our slide collection - some
years down the road, I would bet that they would be ready. They did say
that any image scanned into the imaging system could be readily linked to an
item record in the Sirsi system. That is, if we download our slide
management database into Sirsi as we plan, that when we digitalize, we will
already have the textual record there.
I may be overly hopeful, but Sirsi has been a forerunner with other similiar
issues. For more info, look at their home page, www.sirsi.com.
Hope this helps. Good luck!
Marti Pike
Woodbury University Library
Burbank, CA
[log in to unmask]
************************************
Date: Thu, 31 Jul 1997 15:12:30 -0700
From: Cindy Turner <[log in to unmask]>
Subject: Listserv questionnaire about slide catalogs
To: [log in to unmask]
Cc: Cindy Turner <[log in to unmask]>,
Wayne Meyer <[log in to unmask]>
Organization: ball state university libraries
1) Are you cataloging/integrating your slide library into your general
library book catalog, or are you keeping a separate online catalog of
your slide library that is not integrated with your general library
catalog?
Our collection of 100,000 slides (primarily of architecture, landscape
architecture, urban planning & design, historic preservation and to a
lessor degree Indiana architecture and art) is completely cataloged in
an integrated catalog with the library's book catalog. Most of the
slides have been cataloged individually with full catalog records with
access to site titles, architect's names, locations, set titles,
bibliographic information and keyword searching. Other slides are
cataloged according to their set information only.
2) If you do keep a separate online slide catalog, what database system
are you using? EmbARK, Informix Illustra, Oracle MediaServer, Microsoft
Access, FileMaker Pro, OCLC SiteSearch/WebZ or another Z39.50 database
server, a locally-created system?
Not applicable.
3) If you've integrated it into your library's online catalog and/or
WebPAC, who is your vendor and are your users happy with the integration
of slides with traditional book material?
We are currently using a NOTIS system. Our patrons are usually very
happy with this system as it is accessible to them in all library
workstations as well as through the web and modem access. The only big
complaint has been from the patrons looking only for books...they don't
want to browse the long lists of slides that are often mixed in with the
book titles. The solution to this problem is found by using a keyword
search. In a keyword search you can search the title and then specify
that you want to exclude slides. An example might be:
k=wright frank lloyd not slide
4) Do you have a digitized image linked to each slide catalog record?
No. We are looking into the possibility of this in the future.
Currently we (like many other people) struggle with copyright clearance
problems.
5) Have you looked at using or are you using a Z39.50 compliant server
for your slide catalog? I am not familiar with this type of server.
If yes, which one?
6) What catalog (or metadata) fields have you used for your slide
catalog record? In other words, are you using:
a) the VRA core categories draft,
http://www.oberlin.edu/~art/vra/core.html?
b) the CNI/OCLC Workshop on Metadata for Networked Images fields based
on the Dublin Core
(http://www.oclc.org:5046/conferences/imagemeta/index.html)?
c) the MESL Data Dictionary v.1.0, 2d draft
(http://www.gii.getty.edu/mesl/about/docs/datadict.html)?
d) fields defined locally by you?
e) fields mapped to the MARC record you adapted locally for slides?
We use fields mapped to the MARC record that are adapted locally for
slides. We have several types of records that are used (when
appropriate) for slides. We have individual records for individual
slides (this is the method used prior to 1990 based on an antiquated
tape load local computer system. We also catalog slides using a
collection level record that uses one title field for a variety of
slides from different vendors. This type of catalog record allows us to
continually add new slides (of a specific place, although a variety of
views) without adding completely new cataloging records.
7) May we look at your site on the Internet?
Yes. You can find the library web page at: http://lib.bsu.edu Once
you get to the library web page you will need to go into ANSER (found
under the heading "Search Library Catalogs". There are instructions
there about accessing the public catalog through the WWW. When you get
into our ANSER catalog do a keyword search on Empire State Building
(search - k=empire state building and slide) qualified by the word
slide. You should get 18 hits. The first entry is a collection level
record. At the prompt in that record, type "LO" <enter> to get to the
long view of the record. You must do this to see the contents note
where all of the various views of images of this building are listed.
The other entries in the index are all for individual slide records.
There is not currently a web page specific to the Slide Collection
although one is currently under construction.
If you need help in getting to our web site, please let me or a
librarian here know.
Sincerely,
Cindy Turner
Architecture Slide Curator
************************************
Date: Fri, 01 Aug 1997 11:30:50 -0400
From: Andrea Frank <[log in to unmask]>
Subject: slide library PACs (or not!)
Sender: [log in to unmask]
To: [log in to unmask]
1) Are you cataloging/integrating your slide library into your general
library book catalog, or are you keeping a separate online catalog of
your slide library that is not integrated with your general library
catalog?
We keep a separate catalog of our departmental collection, available on
computers only in the slide library since not even any departmental
faculty have expressed interest in having access to it elsewhere (I'm
really the only one who uses it much). Frankly, as an understaffed
departmental collection with limited resources, I am not anxious to
advertise our existence to everyone who uses the main library catalog
(though we do allow all University faculty access to the slide
collection). Also, I do not want to have to adapt my cataloging to
MARC.
2) If you do keep a separate online slide catalog, what database system
are you using? EmbARK, Informix Illustra, Oracle MediaServer, Microsoft
Access, FileMaker Pro, OCLC SiteSearch/WebZ or another Z39.50 database
server, a locally-created system?
A locally-created system using 4th Dimension software.
3) If you've integrated it into your library's online catalog and/or
WebPAC, who is your vendor and are your users happy with the
integration of slides with traditional book material?
N/A
4) Do you have a digitized image linked to each slide catalog record?
Not yet, possibly not ever if I don't get some more help.
5) Have you looked at using or are you using a Z39.50 compliant server
for your slide catalog?
No.
If yes, which one?
6) What catalog (or metadata) fields have you used for your slide
catalog record? In other words, are you using:
a) the VRA core categories draft,
http://www.oberlin.edu/~art/vra/core.html?
b) the CNI/OCLC Workshop on
Metadata for Networked Images fields based on the Dublin Core
(http://www.oclc.org:5046/conferences/imagemeta/index.html)?
c) the MESL Data Dictionary v.1.0, 2d
draft (http://www.gii.getty.edu/mesl/about/docs/datadict.html)?
d) fields defined locally by you? e) fields mapped to the MARC
record you adapted locally for slides?
I use locally created fields which predate both the VRA core categories
and the CDWA, but I've mapped my fields to both.
7) May we look at your site on the Internet?
It's not there. Good luck!
----------------------
Andrea Frank
[log in to unmask]
Boston College
************************************
Date: Tue, 05 Aug 1997 08:24:05 +0800
From: Jane Leahy <[log in to unmask]>
Subject: Re: Slide library PAC's & Library WebPAC help
To: [log in to unmask]
Dear Michael
We would be most interested in seeing what responses you get to this.
Here at UWA, we have a reasonably large collection of art slides (about
48,000 slides) which we currently classify/store according to the Santa Cruz
classification system.
Each slide set is catalogued and included in our online catalogue (we use
Innopac), but there is no bibliographic access through the catalogue to each
individual slide.
We have long threatened to digitise - but have not so far had the money. But
I am keen to do something - even if it is simply to improve the current
level of bibliographic access and include detailed contents notes (for each
slide) in the record for the set. At least that might set us up for
providing links to the digitised images - if and when they materialise.
Jane
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Return-path: <[log in to unmask]>
Date: Sun, 10 Aug 1997 13:49:25 -0700
From: Janet Webb <[log in to unmask]>
Subject: Re: Slide library PAC's & Library PAC's help
To: [log in to unmask]
References: <[log in to unmask]>
> 1) Are you cataloging/integrating your slide library into your
> general library book catalog, or are you keeping a separate online catalog
> of your slide library that is not integrated with your general library
> catalog?
We currently use a card catalogue for our slide collection. We are
certainly interested in the results of your survey
as we will be facing the automation question inevitably.
Thanks,
Janet.
--
Janet Webb
Librarian
Emily Carr Institute of Art and Design
TEL: 604 844-3807
FAX: 604 844-3801
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##END, part 2
