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----------------------------Original message---------------------------- Kathy, in addition to the exit strategies already suggested by others, you might also consider adding to your borrowing procedures some sort of user ID that establishes the borrower's museum department as ultimately responsible for books taken out. Our staff borrowing policy includes the requirement to provide a departmental account number for sign-outs; the policy was approved by management and is disseminated to all museum staff who borrow books. As with other library services for which costs are allocated back to the using department or project, the account number is the basis of a charge-back system; when necessary, overdue fines and replacement/processing costs for lost books are charged directly to the borrower's department. It serves the additional function of making department managers (whose job it is to approve invoices) aware of their staff's borrowing (mis)behaviour at the library. At 12:03 PM 4/21/97 -0400, you wrote: >----------------------------Original message---------------------------- >This message is especially directed to museum libraries. > >We are trying to set up a policy for how to handle retrieving all books >checked out to an employee who is leaving their position in the museum, and >who to make responsible for the replacement cost of books not retrieved. >~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ > Karen McKenzie Phone: (416) 979-6660 Ext. 389 Chief Librarian Fax: (416) 979-6602 E.P. Taylor Research Library & Archives Art Gallery of Ontario 317 Dundas Street West Toronto, ON M5T 1G4 CANADA