----------------------------Original message---------------------------- Please excuse any cross-posting to lists. Call for Papers 15th Annual Visual Resources Association Conference February 11 - 15, 1997 New York City The fifteenth annual Visual Resources Association conference will take place February 11-15, 1997 in New York City, with the Sheraton New York (811 7th Avenue) serving as the conference headquarters. Pre-registration materials will be mailed in early November. The pre-registration rate will be $75 and the on-site registration will be $95. Students with an identificaton card valid at time of registration may register for $45. Late registrations will not be accepted this year. The VRA Vice President Pat Keats and the local arrangements committee in New York, chaired by Margaret Richardson the Slide Curator at the Pratt Institute in New York and local chapter president, are working on an exciting program. In addition to the sessions, workshops and roundtable discussions listed below, the conference planners are making arrangements for self-guided tours of local slide libraries, a New York Survival guide, tours of Princeton and Soho galleries and another Luraine Tansey Travel Award Dinner, plus other events yet to be planned. Contact the session, workshop, or roundtable moderators listed below to submit paper proposals for the conference program. Abstracts should be no more than one page, and must be received by the moderators no later than September 15, 1996. If you have any general questions about the conference, please contact Patricia Keats, VRA Vice-President, Director of the Library, The California Historical Society, 678 Mission St., San Francisco, CA 94105. (415) 357-1848, ext. 19. FAX: (415) 357-1850. Email: [log in to unmask] Pre -Conference Workshops - no papers needed February 11 1-5pm, Tuesday Basics of Imaging. Dennis Kois, Kois & Associates, 156 Fifth Avenue, Suite 228, New York, NY 10010. (212) 255-1956, x 313. Email: [log in to unmask] Dennis Kois is a graphic designer/computer consultant and has worked with the Metropolitan Museum of Art as well as being Editor and Art Director for indelibleNews, a monthly that reviews digital publishing titles/sites/issues. Cost and details will be provided in pre-registration packets. Data Migration Projects. Susan J. Williams, Media Specialist, Media Resources Center, Rochester Institute of Technology, 91 Lomb memorial Library, Rochester, NY 14623-5603. (716) 475-6696. FAX: (716) 475-2081. Email: [log in to unmask] This workshop will focus on real project examples and documentation on using the following software products: Excel, Embark, Filemaker Pro 3.0 VRMS Image AXS, and perhaps RE:Discovery. Most curators are faced with needing to export and import our data into new software "shells." Although the software products differ, the data needs, and goals of such projects offer us common ground to talk about data clean-up, development of data "dictionaries" or templates, and attaching digital images to your textual data. The emphasis will be on pragmatic aspects of such a project. Cost and details will be provided in pre-registration packets. Sessions and Roundtables February 12, Wednesday Session I: What Can Art /Architecture Librarians and Visual Resources Curators Learn From Each Other? Panel discussion. Moderator: Ann Whiteside, Visual Resources Librarian, Frances Loeb Library, Graduate School of Design, Harvard University, 48 Quincy St., Cambridge, MA 02138. (617) 495-5674. Email: [log in to unmask] The world of book and visual materials collections evolved separately - often in isolation from each other. However, with the recent development of digital technologies and their integration into both the library and academic environments, the traditional boundaries between book libraries and visual resources collections are blurring. Libraries now collect image products which in the past were the purview of visual resources collections. Conversely, visual resources collections, as they become available in digitized form are available to broad audiences as rich study and research tools. The boundaries are no longer definitive; we need to share our knowledge and expertise to work together to provide access to many different types of materials in a variety of settings. Colleagues representing different perspectives will speak about issues involved in establishing collaborative cooperation in this area. Speakers will include librarians and curators from an art library, a museum, a visual resources collection, an art history department, and a visual resources curator from an architecture environment (Margaret Webster, Cornell University.) Session II: Managing a One-Person Slide Library. Moderator: Peggy Ottens, Slide Curator, Fine Arts Dept., Dickinson College, Box 1773, Carlisle, PA 17013-2896. (717) 245-1374, FAX: (717)245-1937. Email: [log in to unmask] Session will address the needs of one-person slide libraries, in small institutions . Where do we fit into the big picture of the institution and our profession? Session III: Developing Visual Resources Courses on Campus. Moderator: Kathe Albrecht, Visual Resources Manager, Dept. of Art/Art History, American University, 4400 Massachusetts Ave. NW, Washington, D.C. 20016-8004. (202) 885-1675. FAX:(202)885-1132. Email: [log in to unmask] Session would discuss the creation of visual resources courses for art history or other courses on university campuses. Included in these sessions are information on networked rsources, and access/description information for the MESL Project. Also covered are issues of intellectual property rights in the new media, importance of screening networked information for fact vs. opinion, methods of electronic citation, etc. February 13 - Thursday Session IV: Visual Resources Professional as Art Historian: The Domain Specialist. Moderator: Tina Bissell, Associate Curator, Slide and Photograph Collection, Dept. of the History of Art, University of Michigan, 519 S. State Street, Ann Arbor, MI 48109-1357. (313) 396-0296. FAX: (313)647-4121. Email: [log in to unmask] Papers sought discussing the impact/influence of graduate-level education in the history of art on visual resources professionals primarily in academic or museum collections where clientele is made up largely by art historians and archaeologists. How has your area expertise helped in obtaining, maintaining and expanding your position? How has it influenced your job title and/or status at your institution, including working relationships with faculty? For the portion of your clientele that is less familiar with the history of art and architecture, is your knowledge indispensable for meeting their needs? Do your have institutional support for furthering your domain proficiency? How crucial have you found non-English language facility to be? Will databases and shared cataloging information make visual repertoire and iconographic familiarity obsolete in the future OR will these skills become crucial in our expanding roles as educational collaborators. How can we effectively supervise and best benefit from the efforts of employees who do not have a background in the field? Results of a member-wide survey dealing with these issues will be reported as part of the session. The survey will be mailed out with the Fall issue of the Bulletin. Session V: On the Margins: Visual Resources Collections and Illuminated Manuscripts. Moderator: Elizabeth O'Keefe, Head of Cataloging, Pierpont Morgan Library, 29 E. 36th Street, New York, NY 10016. (212) 685-008. FAX: (212)685-4740. Email: [log in to unmask] Illuminated manuscripts are crucial to the study of Medieval and Renaissance art, and images drawn from these manuscripts form a significant part of most visual resoruces collections. But documenting these images poses enormous problems. The information accompanying the slides is often incomplete or incorrect; even when it is accurate, the cataloger is faced with the problem of how to organize the information data in some sort of coherent data structure which will facilitate retrieval. The speakers in this panel discussion will try to define the core data elements for the description of illuminated manuscripts (what types of information should the cataloguer be seeking and/or incorporating in a record?), and to map the soruces and methods of research most useful to someone attempting to identify an image from an illuminated manuscripts. Speakers will include: William Voelkle, Curator of Medieval and Renaissance Manuscripts at the Morgan, Eileen Fry, Slide Librarian, Indiana University, Maria Oldal, Cataloger, Morgan Library and an art historian. Roundtable I: Who has the Perfect Mona Lisa, Part Deux: Cataloging and Access in Digitized Collections. Moderator: Jenni Rodda, Curator, Visual Resources Collections, Institute of Fine Arts, New York University, 1 East 78th St., New York, NY 10021. (212)772-5872. FAX: (212) 772-5807. Email: [log in to unmask] As visual resources collections continue the transition from traditional photographic media to electronic image acquisition, the role of image cataloging is changing. Is the physical location of the original slide or photograph, as determined by its idiosyncratic classification number, as important as the descriptors used in an image database? These descriptors, analagous to a call number, locate the same image within a database, rather than within a drawer of other slides. Since we have argued back and forth about universal cataloging, how can we agree on a common language for the building of image databases? Must we all use the same software, for example, or the same vocabulary lists, to ensure our images will continue to be accessible? Lively and substantive discussion will be encouraged. Roundtable II: Conservation Practices: The Ideal / The Reality: Some Consequences / Some Solutions. Moderator: Margo Ballantyne, Slide Curator, Art Dept., Lewis & Clark College, 0165 SW Palatine Hill Road, Portland, OR 97219-7899. (503) 768-7387. FAX: (503) 768-7401. Email: [log in to unmask] Session will start with what we know the "ideal" to be and then "get real" with what alot of slide librarians have to live with. Examples will be shown, and examples of interesting and practical solutions will also be shown. Since most people do not have and will not ever have ideal climate controls in their slide libraries, some basic things one can do will be presented. Also, some advice about conservation practices for the newer technologies (i.e. CD's, etc.) will be given. February 14 - Friday Session VI: Access to Images in Non-Academic Collections. Moderator: Adina Lerner, Assistant Archivist, The Walt Disney Archives, 500 S. Buena Vista St., Burbank, CA 91521-1200. (818) 560-5424. FAx: (818) 842-3957. Email: [log in to unmask] Session will deal with image collections in disciplines other than art, more specifically in a for-profit environment. How these corporate digitized collections get access to their images, what kind of cataloging do they use. These collections have very different requirements, they usually own the copyright, but still have to control image access within their company. Possible speakers will include archivists and curators from corporate and for-profit institutions. New Technologies Roundup : VRA plans to repeat the popular technology roundup. Coordinators: Anne Vollmann Bible, Librarian, The Photograph & Slide Library, The Metropolitan Museum of Art, 100 Fifth Avenue, New York, NY 10028. (212)650-2230, ext. 3230. FAX: (212) 861-2458. AND Claire Granpierre, Curator, Visual Resources Collection, Rm. L06, CUNY Graduate Center, 33 West 42nd St., New York, NY 10036. (212)642-2877. FAX: (212)642-2896. Please contact either person for information and details on this session. Roundtable III: A Virtual Swap Meet in New York. Moderators: Loy Zimmerman, Slide Curator, Art Dept., California State University - Long Beach, 1250 Bellflower Blvd., Long Beach, CA 90840-3501. (310)985-4394. FAX: (310) 985-1650. Email: [log in to unmask] AND Elizabeth J. Antrim, Slide Curator, Art Dept. San Jose State University, 1 Washington Square, San Jose, CA 95192-0089. (408) 924-4351. FAX: (408) 924-4326. Email: [log in to unmask] Although the sharing of resources - most notably, cataloging records - has long been a feature of the bibliographic world, sharing has, for a variety of reasons, only come recently to the VR field. We advocate sharing and imagine our Virtual Swap Meet as a not-for-profit experience focused on the sharing of ideas, methods and information leading to the new age of image/data projection using new technologies. We, and the 18 other VR curators in the California State University system, have benefited immensely the past few years through sharing ideas on digital imaging. This session would discuss resource sharing, collaborative production and exchange of digital images, efforts to create data standards or standardized file formats, the sharing of vocabularies and authority files, or the sharing of personal experience through such means as preparing and distributing instructions to the use of software or offering training sessions to other VR professionals. Collaborative projects would also be highlighted. Roundtable IV: A Core Record for Visual Resources Collections. Moderator: To be announced. A moderated discussion about the VRA/Data Standards Committee Core Record project, this session will provide an opportunity to engage in a dialogue with members of the committee as well as those who participated in a test of the record. The Core Record is being proposed as a standard for the Visual Resources community, and membership input is crucial to the success of the project. Open to all. February 15 - Saturday Roundtable V: The Digital Transition. Moderator: John Cloud, Geography Dept., University of California -Santa Barbara, Santa Barbara, CA 93106. (805) 963-1632.. FAX: (805) 893-7782. Email: [log in to unmask] Session would deal with the "real" cost of the digital transition - which can include social and organizational implications, but also money; the status and evolution of digital imagery access and query systems - how an image is described being the most important aspect of digitization; and what is being left behind in the digital transition - what images are being left behind and are not making it into digitization - often the historical and older material become less accessible. Roundtable VI: Collection Development: What's the Policy? Moderator: Martha Mahard, Curator, Visual Collections, Fine Arts Library, Fogg Art Museum, Harvard University, 32 Quincy St., Cambridge, MA 02138. (617) 495-3376. FAX: (617) 496-4889. Email: [log in to unmask] A panel of Collection Development librarians and visual resources professionals will discuss and debate the need for written policies, how they evolve, if they are effective, and what happens when money is short. Types of collections to be represented: art history slide library, non-art history non-print collection, museum library, university library and special (government or other) library. Joint VRA/ARLIS roundtable. Session VII: Copyright and Fair Use Issues for Academic Slide Collections: a panel discussion. Moderator: Jeanette C. Mills, Director of Visual Services, School of Art, University of Washington, Box 353440, Seattle, WA 98195-3440. (206) 543-0649. FAX: (206) 685-1657. Email: [log in to unmask] In this session, lawyers and slide librarians/curators will discuss a variety of copyright and fair use issues that affect academic slide collections. The moderator will introduce the panelists, then each panel member will have time to comment on the issues she/he perceives as being most significant. The balance of the session will be devoted to questions. In advance of the conference, the moderator will solicit questions from the VRA membership and subscribers to VRA-L, and these will be used to start the discussion. There also will be time for questions from the audience. The purpose of this session is to provide a forum for the discussion of copyright and fair use issues that interest many academic slide librarians/curators and are not generally discussed openly. CAA Affiliated Society Session, to be held at the CAA venue.