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----------------------------Original message---------------------------- From: AXPVMS::HALLOCK "Nancy L. Hallock" 24-JUN-1996 13:39:20.19 To: IN%"[log in to unmask]",IN%"[log in to unmask]",IN%"[log in to unmask] CC: HALLOCK Subj: Request for fundraising info The University of Pittsburgh Library System is undergoing a strategic planning process and requests information on "Best Practices" concerning development of "Specialized Collections" in a research library. Specialized Collections have been defined as those collections which, by virture of their uniqueness, comprehensiveness, or format, make an outstanding contribution to the library as a whole. These collections can be, but are not limited to those items normally considered to be Special Collections, but can also be Area studies collections, electronic text, microfilm collections, etc. We are looking to find "best practices" in the area of development for these collections, but we are also interested to hear if many libraries are NOT involved currently in development. If you are able to assist us by supplying the information requested we will be most appreciative. If you wish to keep your responses confidential, you may respond in writing to the address below. Please respond via email directly to the address below as well, NOT to the list. 1] Describe your library's development efforts for specialized collections in regards to the following: Gift and exchange programs Endowments Capital Campaigns Donor relations Friends Groups OTHER? a. What relationship exists between the library and the University Development Office? Is there a library development officer or liaison to the Development Office? If so, is this person responsible to the library, the Development Office, or both? b. Are there monies available from existing endowments or dedicated funds for the maintenance or support of specialized collections? (e.g. cataloging, digitizing, etc.) Are such provisions for support actively sought as a part of development efforts? 2] What measures or indicators do you use to assess the scholarly impact or importance of the collections? (e.g. published articles, books, chapters, dissertations, etc. by collection users) 3] How are these collections promoted? 4] Have you been under pressure to offer collections for sale? If so, how have you identified these collections and potential buyers? 5] Describe any reciprocal agreements, partnerships, etc. with cosortia, local or sister institututions that augment the purchase of specialized collections. Many thanks for your participation. Caroline Tibbetts, Head Phone: 412-648-7575 GSPIA/ECONOMICS Library Fax: 412-648-7569 1G12 Forbes Quad E-mail: [log in to unmask] University of Pittsburgh ******************** Pittsburgh, PA 15260 ********************