Location: Los Angeles, California, 90049 United States

Salary: $23.02 - $28.77 / Hourly Wage

Employment Term: Full-time

Employer Contact: Angie Gonzalez - [log in to unmask]

Getty seeks a Library Assistant III to work with the Special Collections Reading Room team at the Getty Research Institute to assist with public service activities, circulation, and monitoring of the Special Collections Reading Room. Reporting to the Special Collections Reading Room Supervisor, the Library Assistant III’s primary duties are to assist in the daily operations of the Special Collections Reading Room, including: retrieving and shelving Special Collections items and circulating items to various departments; using the Getty’s integrated library system, Ex Libris’ Alma and Primo, to manage library materials and patron requests and maintain holdings and item records; working with colleagues to maintain storage vaults; conducting inventories of Special Collections material; and monitoring and maintaining the Special Collections Reading Room and Seminar Room.

The Library Assistant III provides services to a wide variety of staff and library users, resolves complex problems for staff and researchers, and refers more complex queries to the Library Assistant IV, the Special Collections Reading Room Supervisor, reference librarians and curators as appropriate. Works under periodic supervision on assignments of complexity. Participates in additional projects as assigned.

The Getty Research Institute is dedicated to furthering knowledge and advancing awareness of the visual arts and their various histories through its expertise, ongoing collecting program, public programs, institutional partnerships, exhibitions, publications, digital services, and residential scholars’ programs. Among the world’s premier art libraries, the Getty Library and its Special Collections include over 1.5 million volumes, rare materials, and digital resources, which serve a vast international community of scholars and the interested public. The Institute's activities and scholarly resources guide and sustain each other and collectively provide a unique environment for research, critical inquiry, and scholarly exchange.

• Daily paging and reshelving a high volume of material
• Assists with and resolves complex problems
• Staffs a reading room and participates in a range of complex library service activities for staff and external library users
• Ensures proper handling, care, storage, preservation, and tracking of collection items. May conduct complex collection maintenance as needed
• Shelves, sorts, pages, routes, scans, or delivers collection materials from different locations in the library or library annex
• Learns and uses various library software applications to execute complex transactions to track materials, describe collections, manage library collections, and document activities
• Maintains collection storage spaces and vaults by organizing, conducting physical shifts of material within vaults, and other inventory control projects
• May facilitate tours, workshops, and classes
• Participates in additional projects as assigned
• May be in charge of specific job processes within the section
• May supervise and train other team members in execution of specific tasks

• Bachelor’s degree in art history or related discipline preferred
• Minimum 3 years related experience
• Some supervisory and training experience preferred

• Strong communication skills
• Strong organizational skills and attention to detail
• Reading knowledge in at least one foreign language preferred
• Ability to learn library-specific software applications
• Ability to lift boxes and push book trucks up to 40 pounds
• Ability to climb industrial ladders required in order to page and shelve from collections located on 12-foot high compact shelving units
• Experience with industry-standard software suites as appropriate to assigned duties
• Experience with bibliographic databases and library-specific software applications (may include digital asset management systems), and productivity software preferred
• Requires ability to handle rare and unique materials with care
• Basic knowledge of bibliographic metadata structure and standards
• Ability to work in partnership with others
• Familiarity with and knowledge of intellectual property and copyright issues