Qualifications:

A successful candidate will meet many of these requirements, and have the desire and capacity to learn the rest on the job.

• ALA-accredited Master’s degree in library and information science with a concentration in archives
• Minimum of five years’ experience working with archives including the acquisition, organization, cataloging, and processing of archival collections
• Minimum of two years’ experience working in an art museum, preferably one with an encyclopedic collection
• Excellent attention to detail
• Excellent written and verbal communication skills
• Excellent research and comprehension skills
• Strong organizational and time-management skills
• Strong interpersonal skills for working with all staff, the public, and potential donors
• Proven ability to remain discreet and handle confidential information without supervision
• Proficient technical skills including experience with MS Access and ArchivesSpace
• Demonstrable understanding of archival cataloging standards including EAD and DACS
• Knowledge of current archival issues and trends, particularly for descriptive standards, electronic records, and digital preservation
• Experience with space planning and/or collection relocations

Additional Qualifications:

• Archival certification preferred
• Experience with NAGPRA requests preferred
• Experience implementing a records management program desired
• Reading knowledge of foreign languages desired

Physical Requirements:

• Ability to visually inspect work and surrounding physical areas
• Ability to carry out physical maneuvers that will include lifting, carrying, pushing, pulling, kneeling, climbing, balancing, stooping, crouching, and reaching
• Ability to lift boxes weighing up to forty pounds
• Ability to work in dusty and dirty environments

Responsibilities:

• Oversee all functions of the Museum Archives to ensure the preservation and improve the accessibility of a collection comprised of a variety of formats, including correspondence, photographs, scrapbooks, vertical files, ephemera, blueprints, negatives, slides, and video and sound recordings
• Responsible for the retrieving, reviewing, sorting, arranging, rehousing, cataloging, documenting, publishing, and returning of materials to shelves
• Create and uphold policies and procedures for the maintenance and access of records
• Assist all Museum staff and public researchers with inquiries requiring archival material while maintaining confidentiality
• Monitor all Archives research visits in reading room
• Evaluate trends in museum archives and records management, and make recommendations for improvements in policies and procedures
• Continue the implementation of ArchivesSpace and transition from MS Access
• Work across all Museum departments to begin implementing a records management program, including creating retention/disposition schedules for active/inactive records
• Advise all Museum staff on proper record-keeping practices and procedures, especially in regards to vital records and disaster planning
• Identify, collect, analyze, and communicate statistics for Archives as requested
• Develop long-range planning for the Archives in coordination with the Director of Libraries and Archives
• Recommend collections for digitization, including identifying potential funding sources
• Assist with writing grants in collaboration with the Director of Libraries and Archives and  the Development team
• Supervise the work of interns, fellows, and volunteers dedicated to the Archives
• Assist with internal and external outreach efforts, including presentations and programming outside of normal office hours

Job Location: Brooklyn Institute of Arts & Sciences (Brooklyn Museum) - Brooklyn, NY

Start date: Immediately

Salary: $60,000-$70,000

Department: Libraries and Archives

Reports to: Director of Libraries and Archives

Position type: Full-time

Union status: Union

FLSA status: Non-exempt

Schedule: 35 hours per week, Monday through Friday, 9 am to 5 pm

APPLY HERE