Processing Archivist - Harvard University Graduate School of Design, Cambridge, MA

Job Summary

The Frances Loeb Library is seeking an experienced, collaborative, and self-directed individual for a full-time term Processing Archivist position to process the Doris Cole and Hal Goyette Collection. The candidate must have experience processing large archival collections and be familiar with archival fundamentals and terminology. Overseen by the Special Collections Archivist, the Project Archivist will be trained in our processing procedures, in the identification and handling of architectural drawings, and in requesting collection materials to and from the Harvard Depository. The Project Archivist will develop a processing plan and use ArchivesSpace for describing this collection of architectural drawings, photographs, project files, and research materials. Information on the collection can be found here: http://id.lib.harvard.edu/alma/990143799080203941/catalog.

NOTE: This is a 6-month Term limited position. 

Job-Specific Responsibilities

• Develop a processing plan for the collection, in consultation with the Special Collections Archivist, considering existing processing procedures and duration of the position.
• Implement and carry out the arrangement and description of a large collection of architectural materials.
• Manage the movement of the collections’ materials with an existing online retrieval and pick-up system between the storage depository to the processing area to ensure timely processing of the collection.
• Create and enter accurate, consistent metadata that will support discoverability of and access to the collection.
• Work collaboratively with Collections Team staff and Conservator for the proper housing, care, and handling of the collection.
• Other duties related to the collection may be assigned.

Basic Qualifications

• Master’s degree in library or information science required from an ALA-accredited program with advanced coursework in archival management or a Master’s in archival studies required.
• A minimum of two years recent experience cataloging large archives and special collections in a variety of genres, including visual materials.
• Familiarity with standard collections care, and archives/museum good practices.
• Familiarity with the principles and practices of archival description; practical experience with Describing Archives: A Content Standard (DACS) preferred. 
• Demonstrated working experience in creating and entering accurate, consistent metadata, particularly in relational databases. Working knowledge of archival management systems such as ArchivesSpace preferred.
• Intermediate to advanced skill level with Word and Excel.
• Demonstrated problem-solving skills, and ability to work independently and collaboratively.
• Excellent oral and written communication skills.

Additional Qualifications and Skills

• Undergraduate degree in relevant discipline, such as Architecture and/or allied design disciplines preferred, but not required.
• Experience working with architectural materials in an archives, special collections or museum setting preferred. 
   

Physical Requirements

• Ability to work at a keyboard and in front of a computer screen for extended periods of time.
• While performing the duties of this job, the Project Archivist is regularly required to lift and/or move up to 40 pounds unassisted. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Working Conditions

The interview process and position may be modified and is currently circumstantial, including a mix of virtual and in-person interviews, and remote and in-person onboarding
This position will be based onsite at the Frances Loeb Library of the Harvard Graduate School of Design, in Cambridge, MA.

Additional Information

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/. 

Harvard University offers an outstanding benefits package including:

• Time Off: 3-4 weeks paid vacation, paid Winter Recess, 12 paid sick days,12+ paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
• Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
• Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events – and many discounts for various cultural and leisure activities throughout metro Boston.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90-day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers

In order to be considered for this role, a cover letter is required.  Candidates must be authorized to work in the United States now and in the future.  We regret that we cannot sponsor a work visa.