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About the Clark

The Clark is a leading cultural institution and actively seeks employees who are energized and motivated by its dual mission as an art museum and a center for research and higher education, dedicated to advancing and extending the public understanding of art. The Clark’s mission and its geographical location define three essential aspects of its character and identity: the quality of its art, the beauty of its pastoral setting, and the depth of its commitment to the generation of ideas. Clark employees enjoy the opportunity to live and work in the Berkshires of Western Massachusetts, a place of rich natural beauty, a dynamic environment defined by its deep cultural resources, and a region that is growing as both a center of innovation and a major tourist destination.

Position Summary

The Clark Art Institute seeks to fill the position of Archivist and Records Manager (ARM). The ARM will report to Director of the Library and will be responsible for Institutional Archives and to the delivery of a comprehensive, best practice-based Electronic Records Management Program for the Institute. The ARM will work with Institute staff to manage transfers of Institutional records to the Archives. The ARM will work closely with the managers across departments across campus, including Information Technology and the Institute’s Director’s office.

Applications received before September 7 will be given priority.

Major Duties and Responsibilities (Essential Functions)

• Review records retention plans for each functional area of Institute; revise as necessary to include born-digital records and digitized records
• Recommend workflows and systems to manage electronic records and email.
• Coordinate transfer, retrieval, & destruction services for Institute records, managing records metadata and creating an audit trail to document the movement of Institutional records through their lifecycle
• Create & deliver training to Institute employees in all areas of administrative records management, including: identifying & applying record retention requirements; electronic records management; file storage management; file naming/filing strategy; and records storage and retrieval
• Meet regularly with the Director to discuss institutional archival and records management goals
• Other duties as assigned

Minimum Qualifications

Education, Training, and Skills

• ALA-accredited Master’s Degree in Library Science or Information Science, with an emphasis in Archives and Records Management
• Familiarity with current records management standards & best practices
• Experience managing records within file storage management systems
• Ability to manage multiple priorities and tasks and to work effectively, both independently & collaboratively, in a dynamic environment
• Excellent interpersonal, problem-solving, organizational, written, & oral communication skills, with a positive customer service orientation
• Demonstrated initiative, flexibility, and a commitment to professional engagement & continuous learning, including learning new technologies
• Commitment to diversity, equity, & inclusion and the needs of serving a diverse population
• Certified Records Manager preferred
• Experience training others in a professional setting preferred
• Familiarity with CONTENTdm, ArchivesSpace, MS SharePoint, Google Drive, TMS, MS One Drive, & departmental shared drives preferred

Work Experience

At least 5 years of archives and records management experience

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands:
  
  • Ability to sit at a desk/workstation and use a computer for prolonged periods of time.
• Work Environment: Work will be performed in an office environment, library, and museum spaces. The noise level in the work environment is usually low to moderate.

Employment at the Clark is contingent on the verification of background information submitted by the applicant.

The Clark is an equal opportunity employer.

Apply Here