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Leah, at Brown we are scanning entire books for course reserves if faculty request it and there is no electronic option. We always check first to make sure an ebook is not available before we scan the print. The scan is available by password only to students in the course. And we are doing this ONLY during the COVID crisis, when we are planning to have no print reserves. Ordinarily, we would limit the amount of a book that we scan.

Karen Bouchard
Brown University

On Wed, Jul 15, 2020 at 12:14 PM Leah Sherman <[log in to unmask]> wrote:

Dear Collective Wisdom,

 

I hope you are all safe and well! I am writing to ask how your institution is handling scanning requests during the COVID pandemic. In particular, I am interested to know how you are responding to requests to scan entire books, especially in an instance where the book in question is only available in print. Are you filling such requests and if so, are you using Fair Use as your argument?

 

Just to give a little context, at FSU we currently have 2 services in place while our library spaces remain closed to the public: 1) we are doing a curbside pick up for physical books from our collection for individual check out, and, 2) we are offering to scan articles and portions of books from our collections, either for individual use or to upload into an instructor’s Canvas course site as an e-course reserve (we will not be resuming physical course reserves this fall, regardless of whether or not the physical library building reopens to patrons).

 

Unsurprisingly, our Arts and Humanities disciplines have begun asking for scans of entire books, and in the Arts most of these requests are for titles that are only available in print (no e-book is available and they have not already been digitized in Hathi or Google Books, etc.) Even after speaking with some faculty about reproduction restrictions, they still feel strongly that the entire content of these titles is crucial to their instruction, tests, and research assignments this fall and they do not think a selection of chapters will be sufficient. With this in mind, and with my earlier points that we will not be resuming physical (in-person) course reserves (so course-wide access to the content would be otherwise unavailable) and that the scanned versions would only be accessible behind a login (and not made freely available so as to negatively affect market value), I am inclined to say that there is a case here for a Fair Use argument in order to indeed scan and upload the full text into Canvas after all.

 

So TL;DR: are you getting similar requests to make scans of entire print-only books from your faculty and if so, what is your response? Why?

 

Thanks for any and all thoughts! I appreciate every one of you,

Leah

 

Leah Sherman
Visual & Performing Arts Librarian
Florida State University Libraries
116 Honors Way
Tallahassee, FL 32306

 

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--
Karen A. Bouchard
Arts & Humanities Librarian

Rockefeller Library, Box A
10 Prospect Street
Brown University
Providence, RI 02912  USA


If you have a garden and a library, you have everything you need. Cicero. Epistulae ad Familiares, book IX, epistle 4.

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