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Hi Kathy,

I manage the art in the library here. Our library has accepted gifts of art in the past and there used to by a Library Art Committee, but it was dissolved and added to my responsibilities when I was hired. I maintain a website of all the art on display and a spreadsheet for everything that we have a record of belonging to the library that is not in a specific collection. We now rely heavily on loans from our state's public art collection which I have selected with our University Librarian. I worked as collections manager for the public art collection early in my career and see this as the best way to exhibit art in the library, to supplement the existing gifts. The loans have people to install them, can be returned for storage, and come with a budget for conservation. We have video cameras in the public areas of our library. Some of the high value items have been security hung in the past. Our university and the state's public art collection is self-insured.

I also serve as our library's representative to the Campus Art Advisory Committee.

There is a separate library exhibits committee (which I do not serve on, but I have prepared exhibits for the library):

http://manoa.hawaii.edu/library/about/organization/policy/exhibits-policy-and-procedures/

Hope this helps,

Malia

Malia Van Heukelem

Art Archivist Librarian

Jean Charlot Collection

University of Hawaii at Manoa

808-956-2849

On Mon, Sep 23, 2019 at 11:25 AM Grace Kim <[log in to unmask]> wrote:

Dear Kathy,

We have had art displays in the library by requests from students and professors but do not have an official policy. We ask the parties organizing the display to take responsibility for both installation and take down. We had a controversial piece once that we had to place a sign next to that explained that the views were those of the artists and not of the library. This was the resolution after some confusion of how to handle the piece. If that’s not in any policy I recommend including something to protect yourself or considering what you allow to be displayed.

I would also like to be included in the replies and recommendations. Thank you.

Regards,
Grace Kim
Instruction and Assessment Librarian
Notre Dame de Namur University

On Sep 23, 2019, at 09:18, Kathy Edwards <[log in to unmask]> wrote:

Dear colleagues,

Suddenly I am the Art Coordinator for the main library here at Clemson.

As I begin to pull that program and a team together, I would very much appreciate hearing from those of you who have art displayed in your main libraries: policy or procedure documents, most especially.

What are the art sources you tap? Who vets artworks? What security/insurance provisions did your organization think through (and reject J).

Many thanks,

Kathy

Kathy Edwards

Associate Librarian

Research, Instruction & Collection Development

Emery A. Gunnin Architecture Library

2-112 Lee Hall / 864.656.4289

ORCID: 0000-0002-0501-7448

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