Greetings,
The Alexander Architectural Archives of the University of Texas at Austin recently hosted a capstone project on this topic by a graduate student of our School of Information.
Using a recent exhibition as a case study, the result was a recommended records retention schedule. Please contact me off line if you would like a copy.
Anne, Sarah, I would be interested to see your schedules to compare practices.
Warm regards,
Beth
Beth Dodd
Alexander Architectural Archives
University of Texas Libraries
PO Box P
The University of Texas at Austin
Austin, TX 78713-8916 USA
512-495-4623
From: ARLIS ARLIS Post to list <[log in to unmask]> on behalf of Sarah Dansberger <[log in to unmask]>
Reply-To: Sarah Dansberger <[log in to unmask]>
Date: Saturday, October 13, 2018 at 1:45 AM
To: ARLIS ARLIS Post to list <[log in to unmask]>
Subject: Re: [ARLIS-L] Exhibition records retention policies
Dear Anne,
Aperture Foundation has also embarked on a project to process approximately 1000 linear feet of institutional records including exhibition files. Though there are far less physical files kept than when the archive began, there are still
certain types of physical records accreted on a regular basis. I also was tasked to create a cheat sheet for our editors and exhibition staff to help guide in what they keep. I would be highly interested in comparing my cheat sheet to yours should you be willing
to share it, and likewise I would, as well!
Thank you for your consideration,
Sarah Dansberger
Sent by pigeon
On Oct 11, 2018, at 13:23, Evenhaugen, Anne C. <[log in to unmask]> wrote:
Hi Meghan & all,
The Smithsonian is a bigger beast, but they make all of their documentation available to anyone, including retention schedules, etc.: https://siarchives.si.edu/what-we-do/records-management Much of the exhibition loan paperwork is considered permanent, though they are embargoed for a period of 15 years.
At my art library, we created a cheat sheet for our curators a few years ago to help guide them in what to keep, if it is useful for you to see as well.
~Anne
Anne Evenhaugen
Librarian, Head
Smithsonian American Art and Portrait Gallery Library
202.633.8227
http://library.si.edu/libraries/aapg
From: ARLIS/NA List <[log in to unmask]> On Behalf Of Meghan Constantinou
Sent: Wednesday, October 10, 2018 11:22 AM
To: [log in to unmask]
Subject: [ARLIS-L] Exhibition records retention policies
Dear Colleagues,
We are preparing to process the exhibition records of the Grolier Club as part of our institutional records collection. I would like to create a records retention policy for things like loan paperwork, correspondence, etc. I am particularly concerned that we are following all legal requirements.
I would be helpful to see how other institutions have managed this. If anyone would be willing to share their exhibition records retention policy with me, I would be most grateful.
Thank you,
Meghan
--
Meghan Constantinou
Librarian
The Grolier Club
47 East 60th Street
New York, NY 10022
212-838-6690 x5
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<Smithsonian_GuideToCuratorialRecordsDisp.pdf>
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Mail submissions to [log in to unmask] For information about joining ARLIS/NA see:
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[log in to unmask] ARLIS-L Archives and subscription maintenance:
http://lsv.arlisna.org Questions may be addressed to list owner (Judy Dyki) at:
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