Dear Anne,

Aperture Foundation has also embarked on a project to process approximately 1000 linear feet of institutional records including exhibition files. Though there are far less physical files kept than when the archive began, there are still certain types of physical records accreted on a regular basis. I also was tasked to create a cheat sheet for our editors and exhibition staff to help guide in what they keep. I would be highly interested in comparing my cheat sheet to yours should you be willing to share it, and likewise I would, as well! 

Thank you for your consideration,

Sarah Dansberger

Sent by pigeon

On Oct 11, 2018, at 13:23, Evenhaugen, Anne C. <[log in to unmask]> wrote:

Hi Meghan & all,

 

The Smithsonian is a bigger beast, but they make all of their documentation available to anyone, including retention schedules, etc.: https://siarchives.si.edu/what-we-do/records-management  Much of the exhibition loan paperwork is considered permanent, though they are embargoed for a period of 15 years.

 

At my art library, we created a cheat sheet for our curators a few years ago to help guide them in what to keep, if it is useful for you to see as well.

 

~Anne

 

Anne Evenhaugen

Librarian, Head

Smithsonian American Art and Portrait Gallery Library

202.633.8227

[log in to unmask] 

http://library.si.edu/libraries/aapg

 

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From: ARLIS/NA List <[log in to unmask]> On Behalf Of Meghan Constantinou
Sent: Wednesday, October 10, 2018 11:22 AM
To: [log in to unmask]
Subject: [ARLIS-L] Exhibition records retention policies

 

Dear Colleagues,

 

We are preparing to process the exhibition records of the Grolier Club as part of our institutional records collection. I would like to create a records retention policy for things like loan paperwork, correspondence, etc. I am particularly concerned that we are following all legal requirements. 

 

I would be helpful to see how other institutions have managed this. If anyone would be willing to share their exhibition records retention policy with me, I would be most grateful. 

 

Thank you,

Meghan

 

--

Meghan Constantinou
Librarian
The Grolier Club
47 East 60th Street
New York, NY 10022
212-838-6690 x5
[log in to unmask]

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<Smithsonian_GuideToCuratorialRecordsDisp.pdf>

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