Hi Meghan & all,

The Smithsonian is a bigger beast, but they make all of their documentation available to anyone, including retention schedules, etc.: https://siarchives.si.edu/what-we-do/records-management Much of the exhibition loan paperwork is considered permanent, though they are embargoed for a period of 15 years.

At my art library, we created a cheat sheet for our curators a few years ago to help guide them in what to keep, if it is useful for you to see as well.

~Anne

Anne Evenhaugen

Librarian, Head

Smithsonian American Art and Portrait Gallery Library

202.633.8227

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http://library.si.edu/libraries/aapg

From: ARLIS/NA List <[log in to unmask]> On Behalf Of Meghan Constantinou
Sent: Wednesday, October 10, 2018 11:22 AM
To: [log in to unmask]
Subject: [ARLIS-L] Exhibition records retention policies

Dear Colleagues,

We are preparing to process the exhibition records of the Grolier Club as part of our institutional records collection. I would like to create a records retention policy for things like loan paperwork, correspondence, etc. I am particularly concerned that we are following all legal requirements.

I would be helpful to see how other institutions have managed this. If anyone would be willing to share their exhibition records retention policy with me, I would be most grateful.

Thank you,

Meghan

Meghan Constantinou
Librarian
The Grolier Club
47 East 60th Street
New York, NY 10022
212-838-6690 x5
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