Title of Internship
Archives
Intern
Location
Located
just outside of the nation’s capital in Potomac, Maryland, Glenstone (www.glenstone.org ) is a museum that
seamlessly integrates art, architecture, and landscape into a serene and
contemplative environment to form a unique connection between art and the
visitor. Glenstone expresses the personal vision of its founders by assembling
and presenting post-World War II and contemporary art of the highest quality in
a series of refined architectural and outdoor spaces.
The
Glenstone Archives collects, preserves, and provides access to comprehensive
records and primary-source materials documenting the legacy of Glenstone’s
founders, its associates, activities, and events, as well as resources related
to Glenstone’s from 1945 through the lifetime of Glenstone’s founders. Additionally,
the Glenstone Archives creates and directs Glenstone’s institutional Records
Management Program. In this regard, the
Glenstone Archives collects administrative, policy, financial, and collections
history records dating back to it’s founding.
Position Summary
The
position of Archives Intern reports to Assistant Archivist, with oversight from
the Chief Archivist
This
is a part-time, 2 days (16 hours) per week internship to be completed during
the fall semester, not to exceed 192
hours.
There is some flexibility in determining the intern’s weekly schedule, but work
must be conducted during Glenstone’s regular business hours.
The
Archives Intern will process a small personal collection that includes photographic
images and ephemera, and produce a finding aid for that collection, as well as
assist in the implementation of a file plan for managing digital visual
resources.
The processing project will involve fully
processing a collection according to the recommendations made in the processing
plan. Specific goals for this project include: organizing the collection into a
coherent hierarchical scheme, removing photographic images from frames,
re-housing and labeling the collection using format-appropriate archival
materials, performing basic conservation where necessary, as well as authoring
a DACS compliant finding aid, creating index terms and creating a final box
list. The digital asset management project will
involve implementing recommendations made in the file plan. Specific goals for
this project include: organizing visual resources into a coherent hierarchical
schema, re-naming files according to a new file-naming convention, and
producing descriptive metadata to be embedded into the digital files, where
needed.
This
position may include the assignment of other duties, as necessary.
Major
Responsibilities
Fully process a
personal collection Following
the approved processing plan, organize the collection into a coherent
hierarchical schemeRemove
images from framesRe-house
and label the collection using format-appropriate archival materialsPerform
basic conservation where necessaryResearch
biographical and historical informationApply
DACS standards in authoring a finding aid; create index terms and final box
listImplement file plan
for managing digital visual resourcesRe-organize
digital files into coherent hierarchyRe-name
folders and files according to file-naming conventionProduce
metadata to embed descriptive information within the files, where neededOther duties as
assigned
Learning Opportunities
Gain archival processing and
digital archives experience
Gain knowledge of collections
management and digital asset management
Apply DACS standards in
authoring a finding aid and other access materials
Gain experience with using
software tools to produce and edit descriptive metadata and embed it into
digital files in batches
Gain an understanding of the
organization and inner workings of a newly developed, small library for a contemporary
art museumEnhance their resume and
practical archives experience through the completion of two professional
projects
Qualifications
MLS graduate student
in library, archives, and/or information scienceCompletion of coursework
in archival principles and practices, archives access techniques, information organization,
and archival appraisal of recordsProficiency with PC,
Apple computers, and Microsoft Office toolsProficiency with
Adobe Photoshop and/or other photo editing software toolsBasic knowledge of common
database management systems such as FileMaker Pro and Microsoft Access, as well
as library, archive, and museum database systemsBasic
knowledge of professional museum metadata standards such as DACS, Dublin Core,
PB Core, VRA Core, METS, MODS, PREMIS, MARC, EAD, RDA, AACR2, and with thesauri
such as the Getty vocabularies and Library of Congress authoritiesAbility to lift a
minimum of 30 pounds
Additional Selection
Criteria
Paraprofessional experience
in archives, special collections libraries, records management, or digital
asset managementInterest in a career
in a museum or non-for-profit cultural organizationInterest in art and
art history and/or undergraduate degree in art history or related fieldExcellent
organizational and analytical skillsAccuracy
and attention to detailEffective
verbal and written skillsAbility
to exercise discretion and maintain confidentialityAbility
to take direction and to work independently
Compensation
$15.00/hour stipend, minus any required
withholdings, to be paid pursuant to Glenstone’s regular payroll process, which
currently is bi-weekly.
To Apply
Send
a cover letter, resume, unofficial graduate transcripts, and a list of 3
professional references (including full contact information and email
addresses) to Rebecca Bruner, Assistant Archivist, at [log in to unmask]
The application
deadline is August 25, 2013.
Applicants
must provide their own transportation. Parking is provided.
Glenstone
is an equal opportunity employer.
______________________________________________________________________________________________________________
Rebecca Bruner, MLS | Assistant Archivist
12002 Glen Rd. | Potomac, MD 20854
o | 301.983.5004 f | 301.983.5075
e | [log in to unmask]
Please consider the environment before you print
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Mail submissions to [log in to unmask] For information about joining ARLIS/NA see: http://www.arlisna.org/join.html Send administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.arlisna.org Questions may be addressed to list owner (Judy Dyki) at: [log in to unmask]
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