Sheila,
I'd probably keep the shelflist card with a note about the item being withdrawn and pull/discard all of the cards from the public card catalog.

In card catalog days at Cornell, we only kept the secondary cards for one edition of a work so you probably want to be conscious of practices like that. We kept the secondaries for the latest edition and then there would be a card for all of the editions with the main entry. That is, you want to be sure that you have a full set of cards for SOME edition of the work.

Good luck.

Sherman

On Thu, Jan 17, 2013 at 11:41 AM, Sheila A. Cork <[log in to unmask]> wrote:
Hi Everyone,

I need some help.

I am withdrawing previous editions of publications that the library can no longer keep.  We still use a card catalog and it is here that I need the help.  When I pull the catalog cards for items that will be withdrawn do I remove and destroy all the cards associated with the item, or do I keep any cards annotated as a record of what happened to the item?  It is many, many years since I studied this at library school, and I can find no help on-line as everything now seems to relate to electronic records.

sac
 
Sheila A. Cork
Librarian
New Orleans Museum of Art
City Park
1 Collins Diboll Circle
P.O. Box 19123
New Orleans, LA 70179-0123

504-658-4117
[log in to unmask]

~~~~~~~~~~~~~~~~~~~~~~
Mail submissions to [log in to unmask] For information about joining ARLIS/NA see: http://www.arlisna.org/join.html Send administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.arlisna.org Questions may be addressed to list owner (Judy Dyki) at: [log in to unmask]
~~~~~~~~~~~~~~~~~~~~~~


~~~~~~~~~~~~~~~~~~~~~~
Mail submissions to [log in to unmask] For information about joining ARLIS/NA see: http://www.arlisna.org/join.html Send administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.arlisna.org Questions may be addressed to list owner (Judy Dyki) at: [log in to unmask]
~~~~~~~~~~~~~~~~~~~~~~