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Maryland Institute College of Art

Baltimore, Maryland

 

Circulation Supervisor

 

Department: Academic Services/Decker Library

Division: Academic Affairs

FLSA Status: Exempt

Reports to (Position Title): Director of Decker Library                                                       

Work Schedule: 40 hours per week. Typical schedule is Monday-Friday, 8 am to 4 pm.

Job Code & Description: S8200, Specialist 2

 

General purpose: Manage and oversee every function of the Circulation Department of the Decker Library.

 

Summary of Essential Functions:

•           Manage the daily operations of the Decker Library’s Circulation Department.

•           Ensure adequate staffing of the Circulation Desk during operational house of the Decker Library.

•           Hire, train and supervise Circulation staff, including work study students.

•           Establish, revise and enforce Circulation and stacks maintenance policies and procedures in accordance to the mission of the Decker Library.

 

Essential Duties & Responsibilities:

•           Ensures Circulation and stacks maintenance policies and procedures are followed through by the effective training and supervision of Circulation staff including full-time Weekend/Evening Circulation Assistant, full-time Circulation Assistant, part-time Circulation Assistant and work study students (25-30 students).

•           Hires and schedules work study student staff to ensure the Circulation desk is covered. Is responsible for covering the desk when work study students are unavailable.

•           Responds to routine problems and inquiries from the MICA community and regarding Library policies and procedures.

•           Troubleshoots and resolves Circulation related problems and patron complaints.

•           Advises and updates the Weekend/Evening Circulation assistants on Library policy, hour or work study changes.

•           Covers the Circulation desk when Circulation Assistants are unavailable.

•           Provides timesheets for Circulation Assistants and work study students. Verifies accuracy of time reported on the cards. Supplies completed, verified sheets to Payroll Office and Financial Aide.

•           Verifies that daily overdue notice and hold notice reports are run properly.

•           Runs report for monthly bill notices. Searches, prices and sends bills to patrons.

•           Coordinates billing with Student Accounts office. Works with Student Accounts office to resolve problems of billing for Circulation related services.

•           Collects usage statistics from Sirsi.

•           Issues and enforces semester loan access to Faculty. Issues temporary loan access to Continuing Studies, Pre-College, and BALC students.

•           Ensures material is placed on Reserve in timely fashion. Enforces Reserve policy and procedures.

•           Completes daily and weekend cash reports, is responsible for readying cash register for next day/weekend. Ensures that petty cash is readily available in safe.

•           Creates, runs and deletes Sirsi reports daily, monthly and as needed.

•           Coordinates with MRC Assistant Director and Library Systems Specialist to make sure that Sirsi reports are running properly.

•           Consults with MRC Assistant Director on Library and MRC policy and procedures.

•           Oversees the Book Bindery Department and staff. Ensures that books are processed in a timely fashion. Makes sure that bindery staff is informed of library changes and that the needs of Faculty are meet.

•           Participates in on and off-campus meetings.

•           Perform other related duties as assigned.

 

Knowledge, Skills, and Abilities

•           Knowledge of: Current MICA courses, MICA Faculty and Staff, general Circulation system functions.

•           Skills: Attend customer service and managerial training and be able apply learned skills every day.

•           Ability to: Organize, supervise, motivate.

 

Minimum qualifications:

•           Education: Bachelor’s Degree

•           Experience: 3 years Library experience

•           1-2 years supervisory experience may be substituted for above

 

Preferred Qualifications:

•           Art background

•           Academic, Public or School Library work preferred

 

Reporting to this position: Evening and Weekend Circulation Assistant, Circulation Assistant, part time Circulation Assistant, Work Study students (up to 30).

 

Conditions of Employment:

•           Conditions: Background Check

 

Physical demands and work environment:

•           Physical Demands: While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to 30-40 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

•           Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

•           Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment., EHS Manager training

 

Application Instructions:

 

To apply online please visit: http://mica.interviewexchange.com

AA/EOE