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Please forgive this reprise of a query first sent out months ago, but I want to make sure everyone willing to respond has had a chance to, before I create & disseminate a response digest.

1.       In your academic library media collections, how do you keep track of the media titles for which your institution owns or the library has purchased public performance rights (PPR)?

2.       For your media collection, are non-theatrical media titles (documentaries, interviews, etc.) normally purchased with PPR, or only selectively?

3.       Is it important that faculty have access to PPR information at your institution? Are institutional guidelines on PPR easily accessible?

4.       Does the responsibility to note or keep track of PPR fall on your selectors, on acquisitions staff, on catalogers, or on a media specialist?

5.       How is PPR information recorded? In the original order record, in the bibliographic record, or another way?

6.       If the information is stored in the MARC record, which field is used?  540, 590, or a general note in a 500 field? Does data in this field display in your online catalog?

7.       Is PPR information easily retrievable from your ILS? If not, how do your librarians and/or faculty access this information per item? Alternatively, do you maintain a list of distributors for which performance rights are standard with purchase (e.g., Films in the Humanities & Sciences)?

I’ve addressed these questions to a narrow range of lists, including media catalogers and video librarians, in order to explore best practices for our own collections.

Will share what I learn.

Many thanks,

Kathy Edwards

Reference & Collection Development Librarian

Emery A. Gunnin Architecture Library

112 Lee Hall

Clemson University

Clemson SC 29634

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(864) 656-4289