***** 3 Day UNLV Extension Course: Document Imaging and Document Management: Winter 2008 - University of Nevada Las Vegas ***** . . The UCLA course materials will be updated for UNLV and will be uploaded to the website on or before December 1, 2008. All of the printed class materials are available free on the Internet for those who cannot attend the class: [http://www.archivebuilders.com/whitepapers/index.html]. All of the materials can be downloaded with a single click and then printed with a single click. The materials are in a full text searchable PDF file. All acronyms are spelled out. You can also download the materials as native Microsoft Office files so that you can incorporate these materials in your presentations, publications, or papers. The course is generally offered twice a year. . ------------------------ Course Dates ------------------------ . Three days: Winter 2008: Tuesday, December 9, 2008, 8:00 AM to 5:00 PM, Wednesday, December 10, 2008, 8:00 AM to 5:00 PM, and Thursday, December 11, 2008, 8:00 AM to 5:00 PM at UNLV in Las Vegas, Nevada. Please see below for a detailed course description. To enroll, visit http://edoutreach.unlv.edu/registration, the click on "view catalog" then click on "course search" with the keyword 'document imaging' The course will appear with enrollment instructions. You can also register over the phone: (702) 895-3394 Please see the website for the course description: [http://www.archivebuilders.com/abcourses.html] . ------------------------ Special One Evening Course on Digitizing for Everyone ------------------------ . One Evening: Winter 2008 (Weekday) Wednesday, December 10, 2008, 7:00 PM to 9:30 PM. Digitizing for everyone: black and white, greyscale, color scanning, audio digitizing, video digitizing, and the digital alphabet. Digitizing: How does it work? What does in mean? If you hear the word 'digital' a lot, and would like to know what it is, this course is for you. You will get an understanding of how faxes, books, photographs, audio, video, real estate parcels, earthquakes, weather, and climate change are converted to ones and zeros for storage in computers and transmission over the Internet. The instruction is done entirely with geometric images, no mathematics is required. The course is designed for people who did not like math in high school. The course also describes how digital documents, like emails, automotive designs, and digital dinosaurs, are created, transmitted, displayed, and have the potential to be turned into the physical objects that make up our world. We live in a digital world with an analog veneer. This not just an imaginary world that is seen only in movies. Pierce the veil. See why the digital revolution is the twenty-first century equivalent of Gutenberg's moveable type. Use an understanding of the newly digital world to make better decision at work and at play. (University of Nevada Las Vegas) To enroll, visit <A href="http://edoutreach.unlv.edu/registration">http://edoutreach.unlv.edu/re gistration </A>, the click on "view catalog" then click on "course search" with the keyword 'digitizing' The course will appear with enrollment instructions. You can also register over the phone: (702) 895-3394 Course Location: UNLV Paradise Campus (PAR) Room 107. . ------------------------ 3 Day Course Description ------------------------ . This course is for managers who have been assigned to manage a document imaging system, and must start immediately, but can spend three days to study the subject and its background. This course is designed to assist managers to be more effective in bringing the immediate and long term benefits of document imaging and document management to their organizations and to their organizations' clients, customers, and constituents. Students will gain an understanding of how document imaging can be used and managed in both small and large-scale organizations. Document imaging is the process of scanning paper or microfilm documents. Document imaging moves the documents from their hard-copy format on shelves and in file cabinets to a digital format stored in computer based document repositories. Document management organizes scanned documents, paper documents, and born-digital documents in their native-format, for compliance with records retention requirements, including permanent preservation. This course provides an understanding of the details that there is often no time to review in the rush to implement a system. The course content is intended to be useful to students in their professional work for twenty years into the future and is also intended to be useful for planning to preserve digital documents forever. The course may be too broad for those students seeking to learn a specific software application. Students will learn about the technology of scanning, importing, transmitting, organizing, indexing, storing, protecting, searching, retrieving, viewing, printing, preserving, and authenticating documents for document imaging systems, and archives. Image and document formats, metadata, XML (eXtensible Markup Language), multimedia, rich text, PDF (Portable Document Format), GIS (Geographic Information Systems), CAD (Computer Aided Design), VR (Virtual Reality) and GPS (Global Positioning System) indices, image enabled databases, data visualization, finite element analysis models, animations, molecular models, RAM (Random Access Memory) based SQL (Structured Query Language) databases, knowledge management, data warehousing, records inventories, retention schedules, black and white, grayscale, and color scanning, OCR (Optical Character Recognition), multispectral imaging, audio and video digitizing, destructive (lossy) and non-destructive (lossless) compression, digital signatures and seals, encryption, the three components of vision: resolution, color, and motion, the imaging technology of continuous tone, halftoning, dithering, and pixels, RAID (Redundant Array of Inexpensive Disks) fault tolerance, ECCs (Error Correcting Codes for RAID, CD, and DVD), and mirrored site disaster planning will be discussed. System design issues in hardware, software, networking, ergonomics, and workflow will be covered. Emerging technologies such as the DVD Digital Video Disc, HDTV (High Definition TV), and very high speed Internet, intranet, and extranet links, Internet protocol stacks, and Internet 2 will be presented. The course will include the DVD's role in completing the convergence of the PC and television, the convergence of telephony, cable, and the Internet, the merging of home and office, the merging of business and entertainment, and the management of the resulting document types. Can everything be digitized? The course follows Shakespeare through being (or not to be), love, wisdom, knowledge, information, data, bits, and discernable differences (optical disc pits). Many professionals including records managers, librarians, archivists, and compliance officers work with document management issues every day. While not limited to these professionals, this course builds on the broad range of tools and techniques that exist in these professions. The class content is designed so that students can benefit from each part of the class without fully understanding every technical detail presented. This course is designed for non-technical professionals. Several system designs will be done based on system requirements provided by the students. System designs are done to provide an understanding of the design process, not to provide guaranteed solutions to specific problems. There is no hands-on use of scanning equipment. The course is designed to improve the ability of non-technical managers to participate in, and to direct, technical discussions. Instructional techniques include storytelling, iconic objects, and videos. Interaction between students is considered an important part of the learning experience. The course covers a wide variety of materials and provides a foundation for understanding the many types of document management. However, some people might find the materials presented too broad for their purposes. If, in the course materials, you find a single area of great interest to you, but you have no interest in the other topics, it might be better if you included just a portion of the class in a self-study plan. Because the technology continues to evolve rapidly, and the spread of technology is also occurring rapidly, the course continues to evolve and is different each time it is taught. Instructor: SteveGilheany@ ATT.net, BA Computer Science, MBA, MLS Specialization in Information Science, CDIA (Certified Document Imaging System Architect), CRM (Certified Records Manager), California Adult Education teaching credential, Sr. Systems Engineer, 25 years of experience in digital document imaging. Enrollment is limited. Please call the instructor at +1 (925) 457-0363 for questions about the course. Students are encouraged to read the course materials and to speak with the instructor to determine if the course will be suitable for their purposes. Because there is no charge for making a room reservation, and room costs increase when availability is limited, students are encouraged to make reservations as early as possible. The course is located at the UNLV Paradise Campus (PAR) at the corner of Tropicana Ave. and Swenson St. at 851 E. Tropicana Ave. Las Vegas, NV 89119. (googleable) UNLV Paradise Campus (PAR) is ten blocks east of the Las Vegas Strip and ten blocks north of the Las Vegas McCarran Airport Terminal. For an overview of Las Vegas itself, please see http://www.vegastodayandtomorrow.com The instructor has taught classes similar to this course to document imaging users and managers, in legal records management, to librarians and archivists, and to various industry groups. He has worked in digital document management and document imaging for twenty-five years. His experience in the application of document management and document imaging in industry includes: aerospace, banking, manufacturing, natural resources, petroleum refining, transportation, energy, federal, state, and local government, civil engineering, utilities, entertainment, commercial records centers, archives, non-profit development, education, and administrative, engineering, production, legal, and medical records management. At the same time, he has worked in product management for hypertext, for windows based user interface systems, for computer displays, for engineering drawing, letter size, microform, and color scanning, and for xerographic, photographic, newspaper, engineering drawing, and color printing. The following is an example of the course materials available at [http://www.ArchiveBuilders.com/whitepapers/index.html]. There are also several papers that describe various document management topics in prose. Computer storage requirements for various digitized document types: 1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte) (on average, black & white, CCITT G4 compressed) 1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte) = 1 CD (ROM or WORM) 2 file cabinets = 10 cubic feet = 1,000 MBytes = 1 GigaByte (GByte) 10 file cabinets = 1 DVD (WORM) 1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500 pages) = 1 file drawer = 2 linear feet of files = 1 1/4 cubic feet = 125 MBytes 8 boxes = 16 linear feet = 2 file cabinets = 1 GByte Technology: The cost of document storage is now (2008) essentially zero. Cell phones (Apple iPhone second edition) have 16 GigaByes of storage = 30 thousand scanned pages = 30 four drawer file cabinets. Laptop computers have 1 terabyte of storage = 20 million scanned pages = 2 thousand 4 drawer file cabinets. Steve Gilheany, CRM, CDIA Contact: SteveGilheany@ ATT.com http://www.ArchiveBuilders.com (925) 457-0363 - new number __________________________________________________________________ Mail submissions to [log in to unmask] For information about joining ARLIS/NA see: http://www.arlisna.org/join.html Send administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.uky.edu/archives/arlis-l.html Questions may be addressed to list owner (Judy Dyki) at: [log in to unmask]