Minutes -
Cataloger’s Discussion Group Meeting - - The Frick Collection / Frick Art
Reference Library,
Speakers from the Metropolitan Museum of Art : Min Xu, Cataloger at Watson
Library discussing “CJK” (Chinese, Japanese, Korean) cataloging and
authorities workflow, and Ross Day, head
of Goldwater Library, Dept. of Arts of Africa, Oceana & Americas,
discussing the history of authority work at the museum. Session coordinated and
introduced by Tamara Fultz, Chair of the MMA
Authorities Committee and liaison with OCLC.
Min Xu: demonstration of CJK
cataloging authority workflow on OCLC Connexion,
having begun to use early in 2007, migrating from RLIN21. Uses ISBN search or
‘browse WorldCat’ in either Romanized or
vernacular CJK characters. The record provides double fields for two scripts,
for copy cataloging. For original cataloging, one can search under common
fields to build a new record (e.g. publisher, subject). Credit given for
original cataloging; 066 field will generate once record is entered.
Use of “text strings” for description in the text of
the record. Connexion is better for CJK work
than Millennium, but either can be used. There also is a CJK dictionary in Connexion.
Chinese
Name Authority File is found under ‘Authorities’ à
search. It shows Chinese script with romanized
entries. Can copy & paste entries to the original record.
Edit à
reformat to automatically pair and link paired fields in 246 and 250. Also,
edit à linking fields, as in 245 and 246 fields.
Icon ‘R’ also = reformat. Then, validate record à
red highlights if there is an error. Green if correct.
Go to
‘Action’ à
‘Holdings’ à export record
if complete. Can save in local file, if not completed.
The MMA will not be adding institution records to WorldCat.
Ross Day: Historically MMA authority records were edited locally,
sometimes without agreement to LC authority. There were often variable forms of
names in records at the Met. After Recon, multiple authority headings were
discovered requiring clean-up. Batch headings revision proved difficult.
Now there is an Authorities Committee at the Met,
composed of original catalogers. Priority in authority work is given to personal
names associated with the Met. publications, names
requiring cross-references, and artists’ names. Copy catalogers do not
pass on records needing authority work to members of the Authority Committee.
Watson
Library staff members Meg Black and Ken Dinin
produced a “Guide for the Creation of Authority Records on OCLC Connexion Client 2.0” (
Database is sent out periodically to LTI (a vendor for
authority control) which updates headings and generates lists of unmatched
headings in bib records.
Discussion ensued over whether to use local save file or
online save file, for institution’s own review.
Individual
statistics not kept at Met., but total are listed by authorization number under
“OCLC Usage Statistics” in monthly, weekly, and daily lists. An
overall chart is produced.
Amy Schwarz, Cataloging Dept.
Frick
Art Reference Library
Amy
Schwarz [log in to unmask]
Frick
Art Reference Library
(212)
547-0659