Andrew, As an aside, you might also want to contact folks in NY who are involved in the National Digital Newspaper Program, a partnership between NEH and LC to digitally preserve and provide access to significant newspapers (especially those with local interest) at the statewide level. NDNP will create a full text searchable digital resource that will be freely accessible via the Internet. The NY folks might be interested to hear what you have and could likely give you some good advice about how to deal with your original newpapers. See LC's site: http://www.loc.gov/ndnp/ and, the NY folks: New York Public Library, New York City NYPL Digital: National Digital Newspaper Project - http://www.nypl.org/digital/projects_NDNP.htm Good luck. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Mary W. Elings Archivist for Digital Collections The Bancroft Library University of California Berkeley, CA 94720-6000 melings*library.berkeley.edu Ph 510-643-2273 Fx 510-643-2548 >>>> Date: Fri, 24 Mar 2006 14:36:15 -0800 Reply-To: "K. A. B." Sender: ART LIBRARIES SOCIETY DISCUSSION LIST From: "K. A. B." Subject: Re: [ARLIS-L] Archives question Comments: To: Andrew Bollerman To: [log in to unmask] Bravo for wanting to save the actual artifacts, rather than microfilming the newspapers then tossing them! (Nicholson Baker would salute you, no doubt.) Before you embark on your preservation endeavor, you need to survey your newspaper collection, and take stock of your resources: How many papers have you got? What size are they? Were they daily or weekly papers? How embrittled is the newsprint paper? Is any of it moldy or mildewy? Where have they been stored (e.g., in a damp basement or humid warehouse which might have promoted mold growth)? What kind of archival (acid-free, buffered) storage folders and boxes can you purchase or construct on your own? (I am assuming you do not have enough flat file space for decades'-worth of unfolded newspapers.) What should be the logical storage order within the folders and boxes, based on the frequency of the newspaper? Do you have adequate storage space? Is that storage space kept at a constant temperature and relative humidity, so that the newsprint doesn't degrade? What is your staffing situation; can you get volunteers to help you? Do you have a well-ventilated, temperature- and RH-controlled place to work in, and can you devote this place to your project for a month or more? Once you've got a plan, you can consider the following treatment. For ease of use by library patrons, the newspapers should be unfolded at the horizontal fold, and flattened. (Ideally for the paper itself, you would also unfold the newspapers at the vertical fold, but this would make them quite unwieldy for staff and patrons, and you probably couldn't find huge storage boxes for all these spread-out newspapers, anyway.) HOWEVER, any folded or rolled paper needs to be humidified before it can be flattened, so that the paper relaxes sufficiently. This can be tricky if your newspapers have any mold, as the mold can re-bloom -- you'd have to do mold treatments or even photocopy affected pages. Humidification also won't do any good to crumbling or cracking paper. You can construct humidification chambers out of trashcans or large plastic storage boxes (Rubbermaid, etc.). This was discussed on ARLIS-L in February 2005 -- see the archives under "Flattening posters" -- and the illustrated instructions can also be found at the Missouri State Archives at <http://www.sos.mo.gov/archives/localrecs/conservation/notes/humidification. asp>http://www.sos.mo.gov/archives/localrecs/conservation/notes/humidificati on.asp, and on the Northeast Document Conservation Center website <http://www.nedcc.org/plam3/tleaf64.htm>http://www.nedcc.org/plam3/tleaf64.h tm. You can put a few newspapers in each chamber at a time. After humidifying for an hour or so, the newspapers can be flattened between sheets of acid-free blotting paper under weights. For the weights, use pieces of Plexiglas cut a little larger than the size of the newspaper, and atop them place a few heavy books like encyclopedia volumes, or paper-wrapped bricks, maybe 4-6 bricks per newspaper. (To save money you could substitute plate glass, or smooth plywood wrapped in craft paper, for the Plexiglas; the lignin and adhesives in the plywood would be shielded by the blotting paper.) You could possibly stack a couple of newspapers under the weights, with blotting paper between each. Allow to flatten at least overnight, preferably a couple of days. Put the newspapers in acid-free buffered folders, perhaps 2-4 per folder, depending on thickness and condition. The folders can be homemade using rolls of folder stock (available from Gaylord). Place the folders flat in acid-free buffered boxes. The weight of the folders on one another should provide additional flattening. I picture this all happening in a designated corner of your tech services area, or in a meeting room, where you can set up a couple of folding tables. Your volunteers would work in shifts based on the flattening periods (every other day, or whatever you decide). You might be able to get a grant from your town or state government to help with buying supplies, or maybe the newspaper company would give you a donation. Presumably the New York State Archives can give you advice, too. --K.A. Bayruns Seattle, Washington On 3/23/06, Andrew Bollerman <<mailto:[log in to unmask]> [log in to unmask] > wrote: I am a librarian at a public library on Long Island and I just found the complete run of a local paper that really should be archived properly. The papers are folded in half (showing half of the front page) and I was just wondering if when storing them should they be kept that way or unfolded (showing the whole front page). No one here including myself has ever done any archival work and we want to do it right. Any input would help tremendously, Thank you in advance. Andrew __________________________________________________________________ Mail submissions to [log in to unmask] For information about joining ARLIS/NA see: http://www.arlisna.org/join.html Send administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.uky.edu/archives/arlis-l.html Questions may be addressed to list owner (Judy Dyki) at: [log in to unmask] <<<< __________________________________________________________________ Mail submissions to [log in to unmask] For information about joining ARLIS/NA see: http://www.arlisna.org/join.html Send administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.uky.edu/archives/arlis-l.html Questions may be addressed to list owner (Judy Dyki) at: [log in to unmask]