Catalogers Discussion Group. December 19th, 2005, 3-5 pm
Frick Art Reference Library of The Frick Collection
Minutes
Organizer: Mark Bresnan, Head of Bibliographic Records, Frick Art
Reference Library
Place: The Walnut Room of The Frick Collection
Participants: a group of approximately 24 librarians from NYC, including
two Library School students, Jacqueline Rogers and Andrea Young.
Agenda:
* Presentation on local documentation by Mark Bresnan (Frick Art
Reference Library) and Daniel Starr (Manager of Bibliographic
Operations, Thomas J. Watson Library, The Metropolitan Museum of Art)
* Casalini records, full and minimal, and the utilities (Mark
Bresnan)
* Draft of RDA pt. 1 (Daniel Starr)
* Viewing of The Frick Collection exhibition "Memling Portraits",
2-3 pm
LOCAL DOCUMENTATION AND MAINTENANCE
After the introductions, Mark Bresnan had the floor and presented
documentation on cataloging, posted online by a good number of
universities, both on national standard procedures, and local practice
and policies, stressing their forte(s) and / or weaknesses.
Columbia University, NYC, has a Bibliographic Control Division page at
https://www1.columbia.edu/sec/cu/libraries/staffweb/units/bibcontrol
(page already changed address!)
<http://www.columbia.edu/cu/libraries/inside/units/bibcontrol/cpm/cpmtoc
.html> . He found the site useful for having field-by-field
documentation, instructions on preliminary bibliographic records for
monographs, and on variant editions. Bresnan thought a limitation of
the site is the OPAC's (CLIO) Manual password-protected. There was no
colleague from Columbia to comment.
New York University's Technical Services Department page is at:
http://www.nyu.edu/library/resources/tsd/cata.html
Original and helpful on this site is the tag help in the upper
right-hand corner. Areas of interest: rare book cataloging, unanalyzed
multi-volume sets, and a very practical TSD New Staff Orientation. The
limitation again is the password-protected of certain areas and the
extremely small font used for examples.
Sherman Clarke (Head of Original Cataloging, NYU) commented that
although some areas are password-protected, most NYU documentation is
free on the Internet. Deborah Kempe asked if staff is allowed to make
changes in the documentation. Clarke indicated that updating is not
done directly by cataloging staff but must go through a tech services
web liaison and a central web update process. It takes an unpredictable
amount of time. The small type of examples results from the style sheet
for all of the library webpages. Clarke usually bysteps the process for
art cataloging documentation by using his own site at Geocities.com.
Yale University's main cataloging page is at
http://www.library.yale.edu/cataloging
Bresnan recommends the site for cataloging online monographs (original
and copy), standards for creation of "permanent" preliminary
bibliographic records for selected art exhibition catalogs, auction
catalogs, and the Beinecke Cataloging Manual.
Princeton Cataloging Page at:
http://library.princeton.edu/departments/tsd/katmandu/catman.html
provides good support on collection-level, serial reprints, Slavic
languages, and web page printouts cataloging.
MIT's Cataloging Oasis at http://macfadden.mit.edu:9500/colserv/cat/ has
one general and one specific area with monograph editing guidelines, and
cataloging preservation photocopies.
One thing of particular interest at the University of Maryland, whose
main cataloging page is at:
http://www.lib.umd.edu/TSD/tsd_policies2.html
is the Glossary of terms used in the TS Division. Unfortunately, their
site too has some areas off-limits to surfers
The University of Chicago,
http://www.lib.uchicago.edu/staffweb/depts/cat is most valued for
serials documentation, as well as for the digital resources cataloging
policies, which could be of use for everyone.
Bresnan found the cataloging manual of the University of Virginia,
http://www.lib.virginia.edu/cataloging "very well organized and
thorough."
At the end of his presentation, Bresnan talked about documentation at
The Frick Art Reference Library (FARL). The institution's Intranet
houses a HTML version of the local classification, and Word documents
with policies and procedures for cataloging exhibitions, web sites, for
creation of item records and labels, lists of form subdivisions, AAT
terms, etc. Greta Earnest (Assistant Director / Associate Professor,
Fashion Institute of Technology) was interested in knowing if there are
links to images. Deborah Kempe (Chief of Collection Management and
Access, FARL) answered that at this point there aren't. Policies have to
be established first. Eric Wolf (Director of the Library, New School of
Interior Design) pointed out that he redesigned his library's web site
to include images. He made an appeal to all to forward him local image
sites.
Daniel Starr took the floor. At Watson, documentation is also housed on
the Intranet. A complete list in alphabetical order, although not
indexed, facilitates the retrieval of the desired document. At the
present time, the editing/updating of these documents is pretty much
available to all professional staff. Policies are separated from
Procedures. The editing/updating of the Manual is restricted, but the
revision is open to all.
Local documentation has links to RLIN21, OCLC and NACO procedures.
Watson Classification is still on the Intranet; next year it might be
placed on the Internet.
CASALINI RECORDS
Bresnan presented an overview of last year's "trials and tribulations"
of Casalini to market their catalog records. Both this firm and LC have
invested money, time and effort into training Casalini employees to
catalog according to AACR2 and LCSH. Nine large North American
libraries have agreed to buy catalog records from them. RLIN
participating libraries responded negatively to paying for these
records. As a result, Casalini agreed that they will not bar the nine
subscribing libraries from putting their records on the utilities, from
where, all the other participating libraries can derive from Casalini
records for free.
RDA DRAFT. PT. 1
Daniel Starr indicated that it is at
http://collectionscanada.ca/jsc.docs/5rda-part1.pdf
<http://collectionscanada.ca/jsc.docs/5rda-part1.pdf%20through%20Jan.%20
28>
through Jan 28, 2006 to be considered in formulating the official
ARLIS/NA response. Comments should be sent to him.
Discussion
Rodica Tanjala Krauss (Head of Cataloging Projects, FARL) initiated a
discussion on how other institutions, aside from large universities and
large museums, collected and maintained their documentation.
At Morgan Library (V. Heidi Hass, Head of the Reference Collection)
documentation and maintenance are done for internal use only.
At the School of Interior Design (Eric Wolf), documentation is placed on
the web; maintenance is done directly on the Web. Wolf stated his
belief that this approach is much more efficient, as the editing and
updating are available immediately, and in only one version. So do John
Meyer at NYU, Greta Earnest at the Fashion Institute of Technology and
Zimra Panitz at the School of Visual Arts.
Cynthia Wolff (Librarian, Collection Management, MoMA) added that they
have the documentation in Word, for internal use only, and not updated
for a long time.
At the end of the discussion, many participants expressed the desire to
have Bresnan's presentation posted online, either on the ARLIS list or
Sherman's Geocities. It can be found at
http://pages.nyu.edu/~sc3/bresnanlocaldoc.doc
<http://pages.nyu.edu/~sc3/bresnanlocaldoc.doc>
The meeting was adjourned at 5.
Next meeting was scheduled for Feb. 6, 2006 at MoMA.
Minutes prepared by Rodica Tanjala Krauss, Frick Art Reference Library,
NYC.
Rodica Tanjala Krauss, Head Cataloging Projects
Frick Art Reference Library of The Frick Collection, 10 East 70th
Street, New York, NY 10021
212/547-0653 Fax: 212/547-0680 [log in to unmask]
www.frick.org <http://www.frick.org/>
__________________________________________________________________
Mail submissions to [log in to unmask]
For information about joining ARLIS/NA see:
http://www.arlisna.org/join.html
Send administrative matters (file requests, subscription requests, etc)
to [log in to unmask]
ARLIS-L Archives and subscription maintenance:
http://lsv.uky.edu/archives/arlis-l.html
Questions may be addressed to list owner (Judy Dyki) at: [log in to unmask]
