>Please excuse any cross postings
>
>*****************************************************************************
>Member Services Coordinator
>Call for Applicants and Job Description
>
>The Visual Resources Association seeks proposals from individuals who wish
>to provide membership coordination services for the Association. The
>services will be provided on a contractual basis with an agreed upon fee
>per year. The schedule for payment is negotiable. The work (detailed
>below) involves up to five hours per week maintaining the membership
>program. Certain times of year may require an increase in time depending
>on the level of Association activity. The fall season includes the
>preparation of membership renewal information and the processing of annual
>renewals. The winter season includes working with the Vice Presidents and
>Secretary to set up online forms in MemberClicks in preparation for the
>VRA annual conference. Ongoing projects include responding to membership
>interest and the management of the VRA LISTSERV. Office supplies and other
>expenses (e.g., long-distance phone, postage) will be covered by VRA, but
>the contractor must provide computer and printer.
>
>A one-time task will be the initial implementation of online membership
>renewal services through MemberClicks, which should be in place for the
>fall membership renewal drive in September. This will include providing
>notification to members of account information and initial support and
>assistance for members as they begin to use their MemberClicks accounts.
>We anticipate that this will be undertaken during the summer of 2005.
>
>The successful candidate will be familiar with web-based databases, data
>entry, data back-up procedures, and data searches. With the further
>expansion of electronic association management options in the upcoming
>months, future duties may include creating new online forms; thus,
>knowledge of html and online forms is required. Good communication skills,
>both written and verbal, are needed as the candidate must be able to
>provide articulate assistance via e-mail and telephone supporting LISTSERV
>and MemberClicks usage, and other membership issues.
>
>
>Program Maintenance
>* Coordinate with MemberClicks regarding membership services.
>* Oversee membership database.
>* Process membership applications and set up new members in MemberClicks.
>* In select cases (e.g. subscription service memberships), process
>applications, prepare and mail out receipts for payments and invoices for
>missing payments.
>* Prepare a financial report to accompany payments not processed online
>that are sent to VRA Treasurer.
>
>* As LISTSERV Manager: Update LISTSERV with any new members or VRA-L
>subscriptions, changes to email addresses, or deletions of non-members;
>respond to inquiries about LISTSERV subscription. VRA-L will reside at the
>University of Arkansas. Chris Hilker will serve as local contact.
>* Send welcome letters to new members.
>* Respond to inquiries about membership services from any source.
>* Prepare and mail out membership renewal mailing
>
>Membership development
>* Respond to inquiries from prospective members.
>* Send membership information to prospective members via mail and e-mail.
>
>VRA Bulletin
>* Receive and process back orders of the VRA Bulletin.
>* Inform VRA Bulletin Editor of claims for missing Bulletins/verify
>payment status for claims received by Bulletin Editor.
>* Communicate with Subscription Services regarding status of Bulletin
>claims and to obtain missing information for memberships submitted through
>Subscription Services.
>
>
>Administrative duties
>* Maintain financial records and report regularly to the VRA Treasurer.
>* Generate and send out mailing labels as requested by vendors; prepare
>invoices and receipts for payments.
>* Prepare quarterly reports for the Executive Board.
>
>Management Services
>* Assist with creation of MemberClicks forms as needed (conference
>vendor/exhibitor registration, conference volunteer forms, and conference
>audio-visual request forms, for example).
>
>Proposals should include a response to the proposed services, an estimated
>fee, resume, and three references by May 27, 2005. Send to Kathe Hicks
>Albrecht, VRA President (see address below). Proposals may be sent
>electronically in Word or RTF format to Ms. Albrecht at [log in to unmask]
>
>Kathe Hicks Albrecht
>Visual Resources Curator
>American University
>Department of Art
>4400 Massachusetts Avenue NW
>Washington, DC 20016
>202-885-1675
>[log in to unmask]
__________________________________________________________________
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