Hello,
Yes, I do realize that the subject line is a bit of an oxymoron right
now but, I've run into a situation with our workflow that I thought
perhaps your collective wisdom may help me with.
The RLIN21 client that was release on March 1st has a limitation added
to it that has hampered our workflow. Prior to March 1st, the client
allowed you to access the options menu while you were in the editor
working on a record. This was something we liked because in order to
batch load records into our current system, we need to segregate
authority records and bibliographic records into separate files. If we
found a record in NAF we wanted to pass in the process of cataloging
something we would edit the file name of the our export file to separate
the records and then change it back to export the bibliographic record
when we finished the cataloging. The current version of RLIN21 will
not let us edit this file name if the editor is open.
Since we have a finite number of simultaneous users and since one of the
advantages of RLIN21 was supposed to be simultaneous searching, I find
myself in a bit of a quandary. If we pass all records to a single file,
we then have to load them individually and create holdings records for
the bib records (which we don't do when we batch load - they are
created as part of the load process). I've considered changing the
file name in options to default to the file we use for saving authority
records (so they can be saved as part of cataloging) and then editing
the file name after the bib record is saved to RLIN but before we export
it to the file name we use for bib records. The only problem with this
is that we will have to change the file name back again after exporting,
and we export far more bibs than authorities. I've also considered
re-searching authority records after we finish cataloging, but there
again it seems like a waste of money since we are paying per search (and
there is no longer a discount for id searching!)
So is there anyone else out there with this problem? Have you found a
work around?
Thanks,
Lori
Lori Ann Thorrat
Head Cataloger
Ingalls Library
Cleveland Museum of Art
tel. 216-707-2557
fax 216-421-0921
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