Hello All.
Love those responses from the trenches! Thanks to all who have given me
feedback. The solutions are as varied as one would expect of our
membership. Since a number of you have asked me to summarize, I thought
I'd forward an edited version of the responses, as others might them as
useful as I did. Have a great day. Margaret Ericson
________________________________________________________________
We are placing both the book and the box in our special
collections. They
will circulate for 3 hours within the special reading room. Our
record
says nothing special about the items, but the volume has a note
pasted
under the barcode that it is accompanied by a box with so many
items.
_____________________________________________________________
The book is on the shelves and circulates; the box is in our special
collections and is available for in-library use only. We do not
list the box contents on our catalog record and "trust" that
the users won't pinch anything. Don't you just love these
cataloging/circulating challenges!
______________________________________________________________________________
We have placed the 2004 Whitney ex cat + box of goodies in
our "locked cabinet" - where we keep a small number of library
'treasures" and vulnerable items (ie - photography books with
"naughty bits"). Because it is a serial, we can't create
a separate location for this particular item. Therefore, we simply
have a book dummy in its place amongst the run of other Whitney
catalogues, telling patrons to look for it in the "locked
cabinet".
_________________________________________________________________________________
Aren't art materials fun? There's always something totally
impossible to deal with!
>I am asking for feedback from those of you in academic library
>environments
>who have purchased the new Whitney Biennial 2004
>book + accompanying box with 107 fun items enclosed. Are you placing
the
>box with the book on the shelf?
No. The book is on the shelf with a note saying there's a box,
too. The
online catalog record contains a note: "Box includes illustrations
and
miscellaneous material. Cover of box inlcudes index of items and
their
creators." Not sure if we created this or it came with the
record we
downloaded.
>Are you placing the 107 items in a more
>secure container?
No, we left them in the box they came in. We put a shelf label
or
hand-wrote the call number on each item (just in case one comes
floating
in someday).
>Will the box circulate?
The box has been given a 2-hour Reserve status, meaning it will have to
be
used in the library.
>What kinds of data are you adding
>to your database record to keep track of the contents of the box, if
any.
Nothing on the database, but we had a student determine what each
piece
was and wrote on the piece the artist's name and number as it appears
in
the box lid.
I think we contemplated having a note on the check-in record that
directed
us to count all 107 items to be sure they were all there, but we
decided
the restricted status was enough.
Good luck!
___________________________________________________________________________
We placed the book in circulation and the box on reserve. Below is
our
entry for it, if that helps.
Box includes illustrations and miscellaneous material. Cover of box
includes index of items and their creators.
Addendum material in special reserves
Take care,
___________________________________________________________________________
We put the box in special collections & the book on the shelf w/ a
note stating that there is an accompanying box o' stuff...
Re: cataloging, I was almost laughed out of town when I asked my tech.
serv. people to put note entries for all the artists in the
show.
______________________________________________
The catalog is on the shelf, although our library is a non-lending
reference one. The box goes into the "rare book" section,
locked stacks of items that do not go outside of the reading room.
They are like the Visionaire quarterlies and other "surprise
boxes", which we can't deface with indivually marking each piece
with library stamps, so we just secure them for supervised
perusal.
Good question, though. I expected there to be mention of it before
long.
ORIGINAL MESSAGE STATED:
At 12:59 PM 11/9/2004 -0500, Margaret Ericson wrote:
Hello all.
I am asking for feedback from those of you in academic library
environments
who have purchased the new Whitney Biennial 2004
book + accompanying box with 107 fun items enclosed. Are you placing
the
box with the book on the shelf? Are you placing the 107 items in a
more
secure container? Will the box circulate? What kinds of data are you
adding
to your database record to keep track of the contents of the box, if
any.
Please respond directly to:
Margaret Ericson
Art and Music Librarian
Bixler Art/Music Library
Colby College
Waterville, ME 04901
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(207) 872-3892
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