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Dear ARLIS Members A concerned ARLIS member has asked that I extend the deadline date for nominations for the Distinguished Service Award so that potential nominators have sufficient time to prepare their materials. The Distinguished Service Award of ARLIS/NA honors the career of an art librarian or visual resources professional. Nominations for this prestigious award should be submitted to the Chair, Distinguished Service Award Committee, c/o of the Art Libraries Society of North America, 329 March Rd., Suite 232 Box 11, Kanata, ON K2K 2E1, CANADA. The deadline for applications is Friday, November 12, 2004. Specific information concerning the method of nomination follows below. I look forward to receiving your nominations. Lamia Doumato Chair, Distinguished Service Award Committee 2005 Distinguished Service Award PURPOSE: The Distinguished Service Award honors an individual of any country whose exemplary service in art librarianship, visual resources curatorship, or a related field, has made an outstanding national or international contribution to art information and/or art librarianship. CRITERIA: Individuals nominated should have distinguished themselves in at least two of the following ways: 1. Outstanding and sustained service to the profession through active participation, advocacy, or leadership in ARLIS/NA or related organizations. 2. Outstanding and sustained service to a library or visual resource collection in a manner consistent with the highest standards of the field. These standards may be met in a variety of ways, including activity which involves exceptional creativity, innovation, intellectual or moral courage, leadership, scholarship. 3. Outstanding research and/or publication in any media or format that contributes to the further understanding and development of art information, art librarianship, or visual collections management. 4. Outstanding and sustained performance as a teacher in the field of art librarianship, visual resources curatorship, or a closely related field. ELIGIBILITY: 1. Recipients need not be members of ARLIS/NA. 2. The award may be given posthumously. 3. Current members of the Executive Board, other ARLIS/NA officers or appointees, and previous recipients of the award are not eligible for nomination. PROCEDURES: 1. Nominations for the Distinguished Service Award may come from any of the following sources: ARLIS/NA personal members, an ARLIS/NA Chapter, a region representing several ARLIS/NA Chapters, or a group of ARLIS/NA members at-large. Nominations may not come from current members of the Executive Board nor from members of the Awards Committee. 2. Nominations are made in writing to the Chairperson of the Awards Committee of ARLIS/NA c/o ARLIS/NA Headquarters. Nominations for the Distinguished Service Award are solicited at least annually. 3. Nominations are made in the form of a letter, written over a single signature or multiple signatures, which should express the accumulated weight and significance of the nominee's career. This official letter of nomination should be accompanied by supporting evidence. Such evidence typically shall include letters of support from colleagues and associates representing the breadth of the nominee's contribution; a career resume or published biography where available; a bibliography of publications; copies of selected publications, commendations; and other appropriate documentation. Focused presentations are encouraged. It is the responsibility of the nominator(s) to provide all supporting documentation. The deliberations and decisions of the Committee will be based on an objective review of the documentation presented to it. However, additional supporting materials may be requested by the Awards Committee from nominators for purposes of clarification and/or explanation. Anyone who proposes to initiate a nomination for the Distinguished Service Award should follow this link <http://www.arlisna.org/dsanom.htm> to find details of the kinds of documentation that are required by the Awards Committee. 4. The Awards Committee acknowledges the receipt of nominations to the principal nominators, reviews nominations, and forwards its final recommendation to the President. The names of other nominees shall remain confidential. 5. The ARLIS/NA President notifies the Chairperson of the Awards Committee, and the recipient of the Award. The Chairperson of the Awards Committee notifies the principal nominators of both the Award recipient and unsuccessful nominations. 6. The ARLIS/NA President selects the person who will write the tribute which appears in the Convocation program, and the abbreviated citation which will appear on the Award certificate. The certificate is signed by both the ARLIS/NA President and the Awards Committee Chairperson. In consultation with the principal nominator, the President also selects the person who will make the presentation remarks at the Convocation. The name of an Award recipient will not be publicly announced before the Convocation at the Annual Conference. 7. Documentation for unsuccessful nominations will be destroyed to ensure confidentiality. The nominating packet of the Award recipient will be forwarded to the ARLIS/NA Archives along with other papers of the Awards Committee. 8. Where a nomination is unsuccessful, the initiators are encouraged to consider resubmitting the following year. The nomination package should be reviewed to ensure that the documentation and supporting letters fully address the breadth of the nominee's various achievements in relation to the stated criteria. DEADLINE: Nomination packets, including supporting documentation, must be received at ARLIS/NA headquarters by close of business day on Friday, November 12, 2004. The deadline date shall be stipulated in the annual ARLIS/NA Management Services calendar, in the call for nominations, and in all Awards publicity. Delivery of nominations packets may be by mail, courier service, or FAX; email submissions are not acceptable. The deadline shall be definite. The only exceptions shall be in the case of letters of support for the nominee: the deadline for letters from individuals named in the nomination packet shall be close of business day FOURTEEN days after the nomination packet deadline. 2005 Distinguished Service Award PURPOSE: The Distinguished Service Award honors an individual of any country whose exemplary service in art librarianship, visual resources curatorship, or a related field, has made an outstanding national or international contribution to art information and/or art librarianship. CRITERIA: Individuals nominated should have distinguished themselves in at least two of the following ways: 1. Outstanding and sustained service to the profession through active participation, advocacy, or leadership in ARLIS/NA or related organizations. 2. Outstanding and sustained service to a library or visual resource collection in a manner consistent with the highest standards of the field. These standards may be met in a variety of ways, including activity which involves exceptional creativity, innovation, intellectual or moral courage, leadership, scholarship. 3. Outstanding research and/or publication in any media or format that contributes to the further understanding and development of art information, art librarianship, or visual collections management. 4. Outstanding and sustained performance as a teacher in the field of art librarianship, visual resources curatorship, or a closely related field. ELIGIBILITY: 1. Recipients need not be members of ARLIS/NA. 2. The award may be given posthumously. 3. Current members of the Executive Board, other ARLIS/NA officers or appointees, and previous recipients of the award are not eligible for nomination. PROCEDURES: 1. Nominations for the Distinguished Service Award may come from any of the following sources: ARLIS/NA personal members, an ARLIS/NA Chapter, a region representing several ARLIS/NA Chapters, or a group of ARLIS/NA members at-large. Nominations may not come from current members of the Executive Board nor from members of the Awards Committee. 2. Nominations are made in writing to the Chairperson of the Awards Committee of ARLIS/NA c/o ARLIS/NA Headquarters. Nominations for the Distinguished Service Award are solicited at least annually. 3. Nominations are made in the form of a letter, written over a single signature or multiple signatures, which should express the accumulated weight and significance of the nominee's career. This official letter of nomination should be accompanied by supporting evidence. Such evidence typically shall include letters of support from colleagues and associates representing the breadth of the nominee's contribution; a career resume or published biography where available; a bibliography of publications; copies of selected publications, commendations; and other appropriate documentation. Focused presentations are encouraged. It is the responsibility of the nominator(s) to provide all supporting documentation. The deliberations and decisions of the Committee will be based on an objective review of the documentation presented to it. However, additional supporting materials may be requested by the Awards Committee from nominators for purposes of clarification and/or explanation. Anyone who proposes to initiate a nomination for the Distinguished Service Award should follow this link <http://www.arlisna.org/dsanom.htm> to find details of the kinds of documentation that are required by the Awards Committee. 4. The Awards Committee acknowledges the receipt of nominations to the principal nominators, reviews nominations, and forwards its final recommendation to the President. The names of other nominees shall remain confidential. 5. The ARLIS/NA President notifies the Chairperson of the Awards Committee, and the recipient of the Award. The Chairperson of the Awards Committee notifies the principal nominators of both the Award recipient and unsuccessful nominations. 6. The ARLIS/NA President selects the person who will write the tribute which appears in the Convocation program, and the abbreviated citation which will appear on the Award certificate. The certificate is signed by both the ARLIS/NA President and the Awards Committee Chairperson. In consultation with the principal nominator, the President also selects the person who will make the presentation remarks at the Convocation. The name of an Award recipient will not be publicly announced before the Convocation at the Annual Conference. 7. Documentation for unsuccessful nominations will be destroyed to ensure confidentiality. The nominating packet of the Award recipient will be forwarded to the ARLIS/NA Archives along with other papers of the Awards Committee. 8. Where a nomination is unsuccessful, the initiators are encouraged to consider resubmitting the following year. The nomination package should be reviewed to ensure that the documentation and supporting letters fully address the breadth of the nominee's various achievements in relation to the stated criteria. DEADLINE: Nomination packets, including supporting documentation, must be received at ARLIS/NA headquarters by close of business day on Friday, November 12, 2004. The deadline date shall be stipulated in the annual ARLIS/NA Management Services calendar, in the call for nominations, and in all Awards publicity. Delivery of nominations packets may be by mail, courier service, or FAX; email submissions are not acceptable. The deadline shall be definite. The only exceptions shall be in the case of letters of support for the nominee: the deadline for letters from individuals named in the nomination packet shall be close of business day FOURTEEN days after the nomination packet deadline. __________________________________________________________________ Mail submissions to [log in to unmask] For information about joining ARLIS/NA see: http://www.arlisna.org//membership.html Send administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.uky.edu/archives/arlis-l.html Questions may be addressed to list owner (Kerri Scannell) at: [log in to unmask]