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On June 6, the Midwestern Art Cataloging Discussion Group met at the MacLean Visual Resources Center, Ryerson and Burnham Libraries, the Art Institute of Chicago. Below are the minutes from that meeting. The minutes can also be accessed on group's website: http://www.sla.purdue.edu/midwestart. Thanks again to our colleagues at the MacLean Visual Resources Center for hosting and our colleagues at the John M. Flaxman Library, the School of the Art Institute for discussing the Joan Flasch Artists' Book Collection with us. Midwestern Art Cataloging Discussion Group 6th Meeting Hosted by the MacLean Visual Resources Center, Ryerson and Burnham Libraries, the Art Institute of Chicago June 6, 2003 Attendees: Sara Carter, prospective art-librarian/student Kathy Evans, Purdue University Nathaniel Feis, Art Institute of Chicago Leigh Gates, Art Institute of Chicago Shu Yong Jiang, Art Institute of Chicago Ben Kessler, University of Chicago Alma Koppedraijer, Art Institute of Chicago Cheryl Mainard, Art Institute of Chicago Lauren Noel, Columbia College Armando Pequeno, Art Institute of Chicago Maria Sheehan, Harrington Institute April Trentham, Art Institute of Chicago After an interesting and informative presentation by Doro Boehme, Special Collections Librarian, Sylvia Choi, Catalog Librarian, and Fred Hillbruner, Head of Technical Services concerning the Joan Flasch Artists' Book collection books at the John M. Flaxman Library, the School of the Art Institute and special cataloging issues raised by artists' books, we proceeded to our regular meeting. The sixth meeting of the Midwestern Art Cataloging Discussion Group convened on Friday, June 6, 2003 at the MacLean Visual Resources Center, Ryerson and Burnham Libraries, the Art Institute of Chicago with welcomes and introductions by those in attendance. We started off by continuing on the topic of artists' books. Most of those collections represented at the meeting do not have significant artist book collections, though these sorts of items are added occasionally. Columbia College has a loose definition of artists' books. When such items are cataloged, the subject heading "Artists' books" is assigned, but no access is added for the sorts of materials and processes which were utilized to create the book in question. But, this sort of detailed access, which is useful when dealing with a collection having as broad a scope as the Joan Flasch collection, may not be relevant for a library that only has a few artists' books. It was mentioned that there is no published guide dealing with the cataloging of artists' books, nor is there any sort of workshop or class on the same topic of which anyone present is aware. There are, however, classes in cataloging realia and these practices combined with those of regular bibliographic cataloging, might help in cataloging artists' books. It was suggested that a class in cataloging artists' books might be the sort of thing that the MACDG could sponsor at some future date. On the topic of library projects -- particularly summer projects - it was noted that summer is a time when a library can accomplish many of the larger projects that can not be taken care of at other times of the year when the library is busier. Many libraries use this time for inventory or similar projects. The Ryerson Library's circulation department is moving to the Innovative Interfaces, Inc.'s Millennium module in the near future. Also, Ryerson Library is continuing long term projects such as re-classing older titles. The MacLean Visual Resources Center is working on image presentation and reviewing cataloging. They are attempting to meet challenges presented by attempting to adapt their pre-existing cataloging into the models created by vendors. This is especially difficult in visual collections. The Art Department at Purdue University has begun documenting lectures and other events at the University on video and adding these videos to the collection. This raises many issues beyond cataloging, such as preservation of these materials for the future since these are the original recordings. Since this is a new area for them, they are still establishing their preactices. With that the conversation segued into a discussion of online catalogs and how the catalogs are used. The Slide Library at Purdue University uses Filemaker as a database, as does the University of Chicago. At the University of Chicago, however, the images are linked directly to the catalog records so that both image and record can be pulled up simultaneously. It was mentioned that is more difficult for a smaller institution or department to set-up this sort of synergetic catalog because it is difficult to find the technical and administrative support that is needed to get this sort of project underway. The next meeting will likely be sometime in October. The time and place have not yet been set. -- Nathaniel Feis, Serials Librarian Ryerson and Burnham Libraries The Art Institute of Chicago 111 South Michigan Ave. Chicago, IL 60603-6110 e-mail: [log in to unmask] phone: 312-443-3526 __________________________________________________________________ Mail submissions to [log in to unmask] For information about joining ARLIS/NA see: http://www.arlisna.org//membership.html Send administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.uky.edu/archives/arlis-l.html Questions may be addressed to list owner (Kerri Scannell) at: [log in to unmask]