Sheryl,
Thanks for posting this summary to the list!
Wendy Ellermeyer
Head Librarian
Art Institute of Southern California
Laguna Beach, CA
>From: "Sheryl L. Wilhite" <[log in to unmask]>
>Reply-To: ART LIBRARIES SOCIETY DISCUSSION LIST <[log in to unmask]>
>To: [log in to unmask]
>Subject: Selection Criteria Summary
>Date: Tue, 16 Oct 2001 08:35:36 EDT
>
>A few of you have asked for a summary of the responses I received about
>space problems and selection criteria for storage; I'll try to do the many
>replies justice:
>
>Several people had good ideas for creating more space, including putting
>shelves in the window wells and looking for other more unorthodox areas
>where space could be utilized. We were happy to see that one response
>said that compact shelving technology had changed to where it is more
>likely that it can be installed in areas formerly thought not to be able
>to bear the weight. Several people mentioned compact shelving and
>reported that it helped a great deal, and was not much more expensive (in
>the long run) than off-site storage and paging/delivery costs. Of
>course, weeding to create space was mentioned, as was sending materials to
>on-site storage. A couple of people said that logical parts of their
>collection were redistributed to other libraries on their
>campuses--logical meaning that those materials weren't totally out of
>place in the new home. Patrons seemed not to mind walking across campus
>for the materials as much as having to page them from off-site. Some
>people mentioned that some of the materials they had in storage "rotated"
>each semester according to what was needed for course reserves, et
>cetera--chunks of books could come back for awhile and then be sent
>off-site again at the end of the semester.
>
>Several people mentioned that it is so difficult to send art books--visual
>materials--off-site because we are as good as throwing them away when we
>remove the patrons' ability to browse the images, but acknowledged the
>reality of having to turn to off-site storage as a LAST resort. Criteria
>for selection suggestions included setting a publication cut-off date (
>ie: 1980) and sending anything prior to that date to storage, particularly
>journals. Other suggestions were to choose materials for storage that had
>not circulated in X number of years or that only circulated X number of
>times, and to send off older editions and duplicates (that could be paged
>back for reserves when needed). Using Arntzen and Rainwater to gauge the
>importance of certain titles was suggested. Most replies stressed the
>importance of conferring with the faculty, involving them in the process
>early on, and in keeping open communications with them to reduce anxiety
>on their part. I don't think there was one person who said that off-site
>storage was just not working out, and everyone said that patrons
>eventually became used to it. Delivery usually took place the same day or
>the next.
>
>Again, I really appreciate all of the responses. The collective wisdom
>of this group is simply invaluable.
>
>Sheryl
>
>
>Sheryl L. Wilhite
>Visual Resources Curator
>Dept. of Art
>Wellesley College
>106 Central Street
>Wellesley, MA 02481-8203
>781-283-2057 or 781-283-2054
>781-283-3647 Fax
>[log in to unmask]
>
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