We don't use a drop-card (color card) system though many collections do;
it works very well if you have a back-up card for each slide, so the color
card indicates exactly which one is out. But if you are circulating among
several groups of faculty, or several buildings, or to outside borrowers,
your system of xeroxing the slides, giving you a record of the labels, is
what we also use and is absolutely necessary. With a xerox in hand, as
others have pointed out before, you have proof that borrower A did take
25 Ingres slides and has only returned 19, and if borrower B wants Ingres
when it is not there, he can be told when it was taken out and when it
will be returned. (And if a label is lost, you can replace it from the
xerox record information.)
Barcodes will probably be routine in the future, but for now most people
find it not worth the expense.
Helen Chillman, Yale
On Tue, 17 Jul 2001, Jon Cartledge wrote:
> Hello ARLIS Listserv recipients!
>
> My name is Jon Cartledge, and I'm the new Visual Resource Librarian at
> MassArt. This is my first posting, so hopefully it will get to you
> without much trouble.
>
> We're reviewing our circulation policies and procedures for our slide
> collection, and we were wondering how everyone else handled the
> circulation of their collection. In particular, we're concerned with the
> check-out and check-in of material, as well as the tracking of slides
> while their out. As it stands, we have a system in which slides are
> photocopied and the patron fills out a form, which is filed under patron
> name. Unfortunately, this process can be unwieldy, and some of our
> faculty have problems with this setup. We currently have no barcodes in
> place and have a filemaker database for our acquistions in the last few
> years.
>
> Any information on how you library circulate slides, and, if you are
> comfortable sending them, policies or procedures regarding slides, would
> be a great help to us as we review our system and consider alternatives.
> If you know any articles on the subject, that would be a great help as
> well. Thanks for your time!
>
>
> Jon Cartledge
>
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