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Welcome Jon, In our library we use a color card manual check-out system. Each member of our faculty is assigned a color and we provide a number of assigned color cards for each faculty member to use throughout the year. Faculty pull slides from our storage drawers and leave a color card in the slot where they removed an individual slide. When faculty return slides, a library assistant refiles the slides and removes the color card from the slot. The benefits are that this procedure is economical, expedient and allows the faculty an easy means of recording their own checkouts. While it is not a sophisticated tracking system, it does allow us a certain measure of control and we can cross-reference our slides with our Slide Database whenever it is necessary to verify the individual slide-titles that are checked out. The disadvantages stem from the fact that this is a manual system. Our circulation method makes hands-on inventorying necessary; it assumes that there are never any filing errors and that faculty always place a color card in for each slide the take out :-); and it does not provide us with an automated circulation count. We have considered implementing a barcode system. However, we do not have any immediate plans to purchase one. I hope this information helps. If you would like any more details feel free to call. Loree Bourgoin Krieble Library Lyme Academy of Fine Arts (860) 434-5232 x131 http://www.lymeacademy.edu/library.htm > -----Original Message----- > From: Jon Cartledge [SMTP:[log in to unmask]] > Sent: Tuesday, July 17, 2001 8:39 AM > To: [log in to unmask] > Subject: Slide Circulation Procedures > > Hello ARLIS Listserv recipients! > > My name is Jon Cartledge, and I'm the new Visual Resource Librarian at > MassArt. This is my first posting, so hopefully it will get to you > without much trouble. > > We're reviewing our circulation policies and procedures for our slide > collection, and we were wondering how everyone else handled the > circulation of their collection. In particular, we're concerned with the > check-out and check-in of material, as well as the tracking of slides > while their out. As it stands, we have a system in which slides are > photocopied and the patron fills out a form, which is filed under patron > name. Unfortunately, this process can be unwieldy, and some of our > faculty have problems with this setup. We currently have no barcodes in > place and have a filemaker database for our acquistions in the last few > years. > > Any information on how you library circulate slides, and, if you are > comfortable sending them, policies or procedures regarding slides, would > be a great help to us as we review our system and consider alternatives. > If you know any articles on the subject, that would be a great help as > well. Thanks for your time! > > > Jon Cartledge > > __________________________________________________________________ > Mail submissions to [log in to unmask] > Administrative matters (file requests, subscription requests, etc) > to [log in to unmask] > ARLIS-L Archives and subscription maintenance: > http://lsv.uky.edu/archives/arlis-l.html > Questions may be addressed to list owner (Kerri Scannell) at: > [log in to unmask] __________________________________________________________________ Mail submissions to [log in to unmask] Administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.uky.edu/archives/arlis-l.html Questions may be addressed to list owner (Kerri Scannell) at: [log in to unmask]