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The City of Los Angeles has placed just over 500 thousand images on the Internet. The 75 megapixel images are indexed using the City GIS (Geographic Information System). The images were scanned from 35 mm film at an optical resolution of 10 thousand by 7,500 pixels. The project is scanning approximately 6 thousand images per day and is planned to soon reach the goal of putting 800 thousand to 1 million images on the Internet. Most images are scanned at 1 bit per pixel, but the scanning system supports 8 bits per pixel and, in next month's planned ease-of-use site update, the storage and display system will supports 24 and 36 bits per pixel as well as multispectral imaging. The systems is also designed to support (modeled as a map layer) an approximately 50 billion pixel 8 bit GIS registered digital orthophotographic image (6 inch pixels, 468 square miles, 2 foot contour lines) (the image is 316 thousand pixels by 474 thousand pixels, with an irregular polygonal edge.) (3 square miles are available now, completion planned for this year). This is planned to provide a continuous tone image for the entire City. The continuous tone digital orthophoto image (digitally orthographically corrected to an accuracy of 6 inches over a distance of 47 miles by 31 miles) can be matched with all of the vector image layers in the GIS. Both the contone digital orthophoto and the more than 250 vector data GIS layers are available at continuously variable map scales to index documents. In next month's planned ease-of-use site update, the system will be enhanced to support realtime continuous roaming and zooming (from 1 pixel to 50 billion pixels) (and more) over a dialup Internet connection through progressive transmission of resolution of 1 bit, 24 bit, 36 bit, and multispectral images. (Currently the systems supports discontinuous raster and vector based roaming and zooming in 8 bits over the range.) In addition, the system has an extensive relational database which can be used in conjunction with the GIS system's 250 layers of vector information for over 900 thousand parcels that can be used to locate the images. The images are of City maps and blueprints of the built infrastructure. Other examples of GIS layers of GIS information include: Graffiti Zones, Geologic Faults (Earthquake Faults), Hillside Grading, Hi Potential Methane, High Wind Area, Liquifaction/Subsidence, Potential Methane, Fire Brush Clearance, Street Resurfacing, Flood Plains, Storm Pipes (Drains), Storm Drain Inlets, Truck Routes (High, Heavy). The system also supports interactive submission of large format images for the redlining of plans and the issuance of permits over the Internet. The redlining capability can also be used by field workers to input data, via the Internet, that can be used to create real time maps of field incidents, events, and status on the Internet. SYSTEM DISCLAIMER FOR ENGINEERING VAULT RECORDS: These files, documents, and / or communications are described, identified, indexed, abstracted, scanned, stored, retrieved, transmitted, displayed, printed, and / or otherwise acquired and / or provided under a feasibility pilot program and do not constitute an announcement, guarantee, schedule, and / or specification of any present and / or future service, product, and / or capability. All public documents remain available through existing public access methods. Documents accessed through existing public access methods take precedence over these files, documents and / or communications. ------------------------------------------------------------------ The Southern California and Southern Nevada Industry Specific Group on State and Local Records of the Association of Records Managers and Administrators has been meeting for more than 6 years. The following description of the content of our next meeting is made available in the hopes of increasing our meeting attendance, and of increasing the membership of ARMA International [www.ARMA.org]. The attachments for the meeting are omitted. ------------------------------------------------------------------ ------------------------------------------------------------------ ARMA ISG Meeting on Tuesday, July 10, 2001 Managing Electronic Records and Earthquake Racking ------------------------------------------------------------------ Hi ARMA ISG, State and Local Government Records, Southern CA and NV Members, Here is the meeting announcement for the ARMA Southern California / Southern Nevada State and Local Government Records ISG meeting, Tuesday, July 10, 2001 The subject is Managing Electronic Records, hosted by the City of Los Angeles. For the earlybirds, there will also be a tour of the new 750 thousand dollar earthquake racking just installed to replace the shelves damaged by the Northridge Earthquake. We have included the announcement as plain text in this email message. We have also attached a Microsoft Word 95 version and a PDF version of the announcement. Please forward this email or fax a copy of the Word or PDF documents to anyone you think might like to attend. -------------------------------------------------- If you cannot attend -------------------------------------------------- For people who cannot attend: The websites presented are: Internet GIS indexed documents and digital orthophoto: http://NavigateLA.LACity.org and Internet permitting and plancheck redlining: http://Eng.LACity.org/demos There is a planned ease-of-use site update in the next month, so if you have any problems, please try back in a few weeks. The City of Los Angeles has a monthly meeting to coordinate GIS and Document Management plans. If you would like to get the meeting announcements, topics, websites presented, and meeting recap via email, please send your email address to [log in to unmask] The announcement also includes a schedule of all of the ISG meetings for 2001. _____________________________________________________ ARMA ISG Meeting on Tuesday, July 10, 2001 Managing Electronic Records and Earthquake Racking _____________________________________________________ ARMA International The Information Management Professionals State and Local Government Industry Specific Group (ISG) Greater Los Angeles - Orange County - Upland Inland Empire - San Diego Bakersfield - Ventura Coastal - Silver State (Las Vegas) Chapters Co-coordinators: Steve Gilheany [log in to unmask] Todd Gaydowski [log in to unmask] Managing Electronic Records Tuesday, July 10, 2001 The CITY of LOS ANGELES PIPER TECHNICAL CENTER (Metro and Metro Link Accessible) 10:00 AM to 12:00 Noon and 1:30 PM to 3:00 PM 9:00 AM to 10:00 AM Early Bird Special Tour of Records Center and Archives, and newly installed 750 thousand dollar Earthquake Racking (shelves) Agenda 9:00 AM 10:00 AM Earlybirds: Stop by any time in space 320 Piper Tech to catch up with the other early birds. 10:00 AM - 10:10 AM Introduction & Group Business 10:10 AM - 10:30 AM Discussion of City Records Center and City Archives reconstruction and inventory relocation Records Management Division 10:30 AM - 10:50 AM Discussion of Los Angeles City Clerk's Electronic Records Task Force goals and objectives Records Management Division 10:50 AM - 12:00 PM Public Works Department digitization program (with GIS index). For additional background, please visit the LA online permitting web site listed above before the presentation. 12:00 PM - 1:30 PM Lunch at the MTA Cafeteria (Very Good) across the street, 1:30 PM - 3:00 PM Aperture card document imaging demonstration, 600 South Spring St. Please see directions sheets for related Internet hyperlinks. Please bring about 20 copies of any materials you would like to share with the group on our topic. We invite discussions, so please think about what you might want to ask or contribute to the discussion. For those who can, we plan to go to lunch as a group immediately following the meeting. Hosted by Hynda L. Rudd. Please RSVP to Todd Gaydowski no later than July 6, 2001 at [log in to unmask] Our meetings are free. If you received a paper meeting notice, please help us save some trees by sending us your email address so we can email our meeting notices to you. Please send email addresses and changes of addresses to [log in to unmask] Please fax or email this notice to anyone you think might like to attend. Morning Location: Piper Technical Center, Space 320, 555 Ramirez Street, Los Angeles, CA Directions are attached. We are meeting in the City Clerk's Records Management Division Office. Afternoon Location: Bureau of Engineering, 600 South Spring St., Suite 800, Los Angeles, CA Contributions or gifts to our organization are not deductible as charitable contributions for U.S. Federal Income Tax purposes. Members dues and other payments may be deductible as ordinary and necessary business expenses. ARMA International The Information Management Professionals State and Local Government Industry Specific Group (ISG) Greater Los Angeles - Orange County - Upland Inland Empire - San Diego Bakersfield - Ventura Coastal - Silver State (Las Vegas) Chapters Co-coordinators: Steve Gilheany [log in to unmask] Todd Gaydowski [log in to unmask] -------------------------------------------------------------------- 2001 Meeting Schedule -------------------------------------------------------------------- Tuesday, January 9, 2001 Installing and Operating a Document Management System and a Discussion of Electronic Signatures, City of Mission Viejo Tuesday, March 13, 2001 Policies and Procedure Manual for Records Management, City of Escondido Tuesday, May 8, 2001 Document Imaging and Document Management for Large Format Documents, City of Rancho Mirage Tuesday, July 10, 2001 Managing Electronic Records and GIS, City of Los Angeles Tuesday, September 11, 2001 RFPs and Procuring a Document Imaging System, City of Burbank Tuesday, November 20, 2001 Retention Schedules (Also: Planning Meeting for IAG 2001 Schedule), City of Irvine Our meetings are free. They are usually from 10:00 AM to 12:00 Noon. We usually go to lunch as a group at a restaurant near the meeting location. Please send email addresses and changes of addresses to [log in to unmask] Please help us save some trees by emailing our meeting notices. Please fax or email this notice to anyone you think might like to attend. Contributions or gifts to our organization are not deductible as charitable contributions for U.S. Federal Income Tax purposes. Members dues and other payments may be deductible as ordinary and necessary business expenses. 81110v002 ---------------------------------------------------------------------------- GIS and Scanned Maps and Blueprints Presentation ---------------------------------------------------------------------------- For people who cannot attend The websites presented are: Internet GIS (Geographic Information System) indexed documents and digital orthophoto: http://NavigateLA.LACity.org and Internet permitting and plancheck redlining: http://Eng.LACity.org/demos There is a planned ease-of-use site update in the next month, so if you have any problems, please try back in a few weeks. The City of Los Angeles has a monthly meeting to coordinate GIS and Document Management plans. If you would like to get the meeting announcements, topics, websites presented, and meeting recap via email, please send your email address to [log in to unmask] City of Los Angeles, Engineering and GIS Information Being Made Available on the Internet June 25, 2001 status: 800 thousand maps and blueprints (500 thousand available now, planned completion this year), permit issuing (available now), GIS data for 900 thousand parcels (available now), and a 50 billion pixel GIS registered digital orthophoto (6 inch pixels, 468 square miles, 2 foot contour lines) (3 square miles available now, planned completion this year). Digital Orthophoto This is planned to provide a continuous tone image for the entire City. The continuous tone digital orthophoto image (digitally orthographically corrected to an accuracy of 6 inches over a distance of 47 miles) can be matched with all of the vector image layers in the GIS. Both the contone digital orthophoto and the more than 250 vector data GIS layers are available at continuously variable map scales to index documents. The digital orthophoto can be viewed by going to this City of Los Angeles URL: [http://navigatela.lacity.org After clicking accept conditions you will go to: http://navigatela.lacity.org/scripts/welcome.pl?pii=1 Then, by typing in an address of 1111 Figueroa . This is the address for Staples Center. Click on the blue highlighted address. This will show the parcels surrounding Staples Center. Scroll down to the bottom of the list of check boxes. Check Aerial Photo . This will show a photo of the area. Scroll up and uncheck parcel detail to see a photo of the area covered by the parcels. You can see the letters Staples Center on the roof. You can grab the image with the little hand and drag the image around. You can also zoom in and out using the magnifying glass tool icons. This aerial photo of Staples Center and the surrounding area is a portion of the photo that is planned to cover the entire City by the end of the year. Other map features include (near the bottom of the scrolled list): Graffiti Zones, Geologic Faults (Earthquake Faults), Hillside Grading, Hi Potential Methane, High Wind Area, Liquifaction/Subsidence, Potential Methane, Fire Brush Clearance, (in the middle) Street Resurfacing, Flood Plains, Storm Pipes (Drains), Storm Drain Inlets, (top) Truck Routes (High, Heavy). There are a total of more than 250 layers in the GIS system that can be used to index City documents on the Internet. There is a more detailed description at [http://www.archivebuilders.com/whitepapers/22031p.pdf] City of Los Angeles GIS Indexed Engineering Drawing Repository on the Internet To Access a Drawing Via the Internet Go to this City of Los Angeles URL: [http://navigatela.lacity.orgAfter clicking accept conditions you will go to: [http://navigatela.lacity.org/scripts/welcome.pl?pii=1] Then click the Vault tab above the map to access specific documents. Please note: Check boxes to show many annotations, such as street names, only appear at a zoom window size below 500 feet, other check boxes only appear at sizes above 500 feet. The next ease-of-use update is planned to simplify this feature. Downloading Drawing D-21735 Click the Vault tab above the map in the navigate window. This will take you to: [http://navigatela.lacity.org/scripts/welcome.pl?pii=1Enter D-21735 in the View plan box. Click load. Then click on the first underlined D-21735 and you will get a 593 KiloByte TIFF image. This image is viewable using the Kodak/Microsoft image viewer delivered in all copies of Windows 95,98, ME, NT, and 2000. (The release date for Windows XP is October 25, 2001.) There is a more detailed description at [http://www.archivebuilders.com/whitepapers/22031p.pdf] City of Los Angeles Permit Issuing Over the Internet Paperless Permitting Issuing engineering permits has been a slow and paper intensive process. At the City of Los Angeles, issuing engineering permits is now a paperless (except for the permanent record), Internet based, process that can complete a full circle of plan check redlining / plan update in less than one hour, and all of the records are available in digital form for use in the future. Issuing Permits on the Internet To see how the City of Los Angeles issues permits on the Internet, go to: [http://eng.lacity.org] On the Permits drop down list, click on Demo B Permits. You can also go directly to [http://Eng.LACity.org/demos] This will take you to: [http://eng.lacity.org/demos/bpermits/start.htm] Clicking on customer will take you to: [http://eng.lacity.org/demos/bpermits/index.htm] Choose from the options to explore the system. City of Los Angeles Plan Check and Markup Over the Internet At [http://eng.lacity.org/demos/bpermits/index.htmthere is a demonstration of how raster Scanned and AutoCAD drawings can be uploaded, checked, and returned for changes via the Internet. Field Incident Reporting The redlining capability can also be used by field workers to input data, via the Internet, that can be used to create real time maps of field incidents, events, and status on the Internet. ---------------------------------------------------------------------------- Directions to the ARMA ISG Presentation: Managing Electronic Records ---------------------------------------------------------------------------- CITY of LOS ANGELES, CITY CLERK'S RECORDS MANAGEMENT DIVISION, PIPER TECHNICAL CENTER, SPACE 320, 555 RAMIREZ STREET, LOS ANGELES, CA 90012 10:00 AM to 12:00 Noon, Tuesday, July 10, 2001 9:00 AM to 10:00 AM Early Bird Special Tour of Records Center and Archives and newly installed 750 thousand dollar Earthquake Racking (shelves) Early arrivals are welcome to visit the Los Angeles City Archives and Records Center, located in Space (Room) 320, Piper Technical Center. Bus, Metro (Subway), and Metro Link: from Union Station: From the railroad tracks take the tunnel east towards the back end of Union Station, which is the Metropolitan Transportation Authority's Ramirez/Patsaorus Transit (Bus) Plaza. Exit the Transit Plaza onto Vignes Street. Cross Vignes at the corner of Vignes and Ramirez/Patsaorus Transit Plaza and walk east on Ramirez Street. Walk up the first flight of stairs on your left and enter the elevator lobby. Take the elevator to the third floor. Follow the brick walkway out to the loading dock area. Space 320 is at the northern end of the loading dock area, farthest from the Los Angeles Police Department's Air Support Division helipad. Helicopter: Please contact the City of Los Angeles, Police Department, Air Support Division, http://www.lapdonline.org/organization/ohb/usg/asd/air_support_division.htm Piper Technical Center, 555 Ramirez St., Space 475, Los Angeles, CA 90012. Permission to land is limited. From the 10 Freeway West, 60 Freeway West, 5 Freeway North, 101 Freeway North: Take the 10 Freeway west, the 60 Freeway west or the 5 Freeway north to the 101 Freeway north. (For the 60 and the 5 stay in the left lanes as you approach the split for the 10.) After crossing the 10 or switching from the 10, take the first off ramp, Vignes Street. From the off ramp immediately veer to the right onto Ramirez Street. Make the first possible left in order to remain on Vignes Street and another left into the driveway with the parking kiosk. See Parking Directions on back. (Should you miss the Vignes Street off ramp exit at the next off ramp, Alameda Street. Make a right on Alameda, a right on Cesar E. Chavez, a right on Vignes, and then a left onto Ramirez.) From the 5 Freeway South, 110 Freeway South, 101 Freeway South: Take the 5 Freeway south to the 110 Freeway south. Take the 110 Freeway south to the 101 Freeway south. Take the 101 Freeway south to the Alameda Street off ramp. Turn left from the off ramp onto Commercial Street. Go approximately three blocks east on Commercial Street to Center Street. Turn left onto Center Street and go under the freeway. You will be looking directly at our building. Make a right turn onto Ramirez Street and a left turn into the driveway with the parking kiosk. See Parking Directions. From the 10 Freeway East, 110 Freeway North: Take the 10 Freeway east to the 110 Freeway north. Take the 110 Freeway north to the 101/5 Freeway Interchange. Take the interchange (101 connection) towards the 5 Freeway south. From the 101 connector take the Alameda off ramp. From the off ramp turn left onto Commercial Street. Go approximately three blocks east on Commercial Street to Center Street. Turn left onto Center Street and go under the freeway. You will be looking directly at our building. Make a right turn onto Ramirez Street and a left turn into the driveway with the parking kiosk. See Parking Directions. PARKING DIRECTIONS: Tell the attendant you are attending a meeting in Space 320. Follow the ramp around the back of the building to the third level. As you come off the ramp onto the third level make a right. Park in any available spot that does not have a specific designation. Walk up the stairs to the loading dock area. Space 320 is at the northern end of the loading dock area, farthest from the Los Angeles Police Department's Air Support Division helipad. FROM PIPER TECHNICAL CENTER TO LUNCH the MTA CAFETERIA: We will walk across the street (Vignes Street), in the MTA (Metropolitan Transit Authority) Building, at the north end of the Ramirez/Patsaorus Transit Plaza next to Union Station. Afternoon Location: Bureau of Engineering, 600 South Spring St., Suite 800, Los Angeles, CA FROM Lunch TO THE DOCUMENT IMAGING DEMONSTRATION: 1:30 PM Early arrivals will get a preview demonstration. For additional background, please visit the LA online permitting web site before the presentation. http://NavigateLA.LACity.org Aperture card scanning and spatial document indexing using a GIS will be demonstrated. System design and programming issues will be presented. The City's 1 million blueprints and maps will be shown. All micrographic images and technology are being retained and operated in parallel with the new Internet based system. The possibility of COM (Computer Output Microfilm) replacing the microfilm camera will be discussed. A case study of the City of Los Angeles system was part of a paper on preserving electronic document that was presented at ARMA 2000 in Las Vegas and is in PDF format at [http://www.archivebuilders.com/whitepapers/22025p.pdf] Suggestion for finding the parking entrance to the 600 South Spring Street Building: Spring Street is one way southbound. The parking entrance to the building is 100 feet past the intersection of Spring Street and 6th Street. Turn left, across the northbound busway (watch for buses), into the building parking entrance. After parking (valet only), get a visitor's badge on the first floor and come to room 800, the public counter, Bureau of Engineering, Department of Public Works. Parking is $6.50. Parking can be difficult outside the building due to frequent movie shoots in the area which is highly photogenic (looks like New York City in the 1930s). Directions Miles 1. Exit Piper Technical Center next to the parking kiosk. 2. Turn RIGHT onto Ramirez ST. 0.1 3. Turn RIGHT onto Center/Ramirez ST. 0.1 4. Turn RIGHT onto Vignes ST. 0.1 5. Turn LEFT onto E CESAR E CHAVEZ AVE. 0.1 6. Turn LEFT onto N SPRING ST. (becomes S. SPRING ST.) 1.1 ---------------------------------------------------------------------------- For people who cannot attend The websites presented are: Internet GIS indexed documents and digital orthophoto: http://NavigateLA.LACity.org and Internet permitting and plancheck redlining: http://Eng.LACity.org/demos There is a planned ease-of-use site update in the next month, so if you have any problems, please try back in a few weeks. The City of Los Angeles has a monthly meeting to coordinate GIS and Document Management plans. If you would like to get the meeting announcements, topics, websites presented, and meeting recap via email, please send your email address to [log in to unmask] ----------------------------------------------------------------- Please let us know if you have any questions. Thanks, Steve and Todd Steve Gilheany Cocoordinator ARMA International Local Government IAG (Industry Action Group) Greater Los Angeles/Orange County/Upland-Inland Empire/Ventura Coastal/ San Diego/Bakersfield/Silver State (Las Vegas) Chapters Steve Gilheany [log in to unmask] 1209 Manhattan Avenue, C-14 Manhattan Beach, CA 90266 USA Todd Gaydowski Cocoordinator ARMA International Local Government IAG (Industry Action Group) Greater Los Angeles/Orange County/Upland-Inland Empire/Ventura Coastal/ San Diego/Bakersfield/Silver State (Las Vegas) Chapters Todd Gaydowski [log in to unmask] City of Los Angeles Records Center Piper Technical Center, Space 320, Mail Stop 161 555 Ramirez Street Los Angeles, CA 90012 USA __________________________________________________________________ Mail submissions to [log in to unmask] Administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.uky.edu/archives/arlis-l.html Questions may be addressed to list owner (Kerri Scannell) at: [log in to unmask]