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Linda Zoeckler, It has been my understanding that we are not allowed by law (IRS) to appraise either works of art or for the library - books. Particularly donations! It is seen to be a conflict of interest since we are the receipients of donations of both kinds of materials. I have not followed up to confirm if this is true, as I am happy not to have to provide that service to our users or donors. We provide a list of appraisers (local rare book/used book dealers) for donors. Now I will sometimes off the record suggest a general figure that they might use for paper vs. hardback books, particularly if it is a gift of just a few volumes. But that would be a low figure, not the cost if we had to go out & buy it from a bookseller. Our development office does request if possible some idea of a value for donations (if a figure is not provided by the donor), and so at times I give them a dollar amount for the total gift. But that is for in-house use only. Tom Young, Librarian H. A. & Mary K. Chapman Library The Philbrook Museum of Art 2727 South Rockford Road Tulsa, OK 74114-4104 Telephone: 918.748.5306 E-mail: [log in to unmask] -----Original Message----- From: ART LIBRARIES SOCIETY DISCUSSION LIST [mailto:[log in to unmask]]On Behalf Of Zoeckler, Linda Sent: Friday, June 01, 2001 8:14 AM To: [log in to unmask] Subject: Library Valuation of Gift Books, etc. Hello ARLISians! At a recent ARLIS chapter meeting, I asked if any libraries placed a monetary valuation on gift books received. Most responses ranged from "No!" to "No! What a can of worms!" Since then the topic has preyed upon my mind, so now I wonder about the following issues: Does any library place their own itemized valuation on each gift book received? Does any library feel it is safer to place a collective value on a collection of gift books? How does the library set a value -- especially since not all gifts are listed in BIP? If the library sets values, do they do this for "internal purposes" only? How long is the "value" good for -- weeks, months, a year or more? Have any library documents with internal valuations been subpoenaed by a court in a tax dispute? Does any library issue a document that provides latitude in disposing of the gift, or limits the library's liability if the gift gets damaged or lost? If the library does issue such a document, do they require the donor to sign and date it? Have you ever experienced donors or their heirs suddenly appearing to examine or to "check on" gifts? Do you bookplate all gift books? I did find one library that placed an internal valuation on gifts, and they advised setting a low value. In our increasingly litigious and money-hungry society I wonder what art libraries are doing with this issue. Any comments? Feel free to comment online or offline. With respect and fondest regards, Linda Zoeckler Head, Huntington Art Reference Library Voice (626) 405-2228 FAX (626) 405-0634 email: [log in to unmask] __________________________________________________________________ Mail submissions to [log in to unmask] Administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.uky.edu/archives/arlis-l.html Questions may be addressed to list owner (Kerri Scannell) at: [log in to unmask] __________________________________________________________________ Mail submissions to [log in to unmask] Administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.uky.edu/archives/arlis-l.html Questions may be addressed to list owner (Kerri Scannell) at: [log in to unmask]