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Dear Patrice: At our museum these tasks are assumed by the Rights and Reproductions- and Registrar departments. Rights and Reproductions always requests from the publisher a copy of any publication which uses one of our images. When the publication arrives it is forwarded to the Registrar department, where photocopies of the pertinent pages (image and title pages) are made and inserted in the museum's "master file" for that piece of art. Then the publication is forwarded (sometimes with an explanatory note, sometimes as a "mystery book"!) to the Library. The Library only catalogues the publication if it is relevant to the Library's collecting interests (otherwise we'd end up with myriad physics and mathematics textbooks with Rene Magritte paintings on their covers). Speaking of which (and I apologize for using the listserv for this) how's the Art Center's stock of Magritte exhibition catalogs for the 1964 show which Mrs. de Menil organized for you folks? Let me know if your store etc. needs more... Phil Heagy Menil Collection Library 1511 Branard St. Houston, TX 77006 PH: (713) 525-9426 FAX: (713) 525-9444 e-mail: [log in to unmask] ------------------------------ original message: Date: Wed, 31 Jan 2001 15:05:37 EST From: Patrice O'Donoghue <[log in to unmask]> Subject: notation of objects pictured in books A question for my more experienced colleagues... We are adding our collection to the online catalog of our local public library, the Central Arkansas Library System. It is exciting project for us, but of course many questions are coming up. At some point in the past of my library, a project was undertaken to note books where images of our collection have appeared. Do any of you make some notation when your museum's collection is represented in a book? Where do you keep this information? Do any of you add it to the bibliographic record? I have learned so much from all of you on the list already--it has been a life saver for me. Patrice O'Donoghue [log in to unmask] Librarian Arkansas Arts Center 501 East 9th St., Little Rock AR 72202 Tel/501-396-0341 Fax/501-375-8053 __________________________________________________________________ Mail submissions to [log in to unmask] Administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.uky.edu/archives/arlis-l.html Questions may be addressed to list owner (Kerri Scannell) at: [log in to unmask]