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Hi, William: The Atlanta College of Art and the High Museum of Art Libraries are automating together this fall. We are sister libraries under the Woodruff Arts Center here in Atlanta and have worked cooperatively for years. This will be our most ambitious project, however. Advantages: 1. Cost - Neither of us alone could afford the system and all the related expense, but together we are cost sharing on a pro-rata basis calculated on respective collection sizes. We were also able to afford a slightly better (and more expensive) system because of joint funding (Endeavor's Voyager). Also, look into funding through the IMLS which is all in favor of joint projects between museums and libraries. 2. Shared work and responsibility - Because there are two groups working on this it means there are two sets of minds and hands working to the same goal (there are only 3 professional librarians between us). 3. Complementary collections - Our strengths (larger art history section plus studio related materials and more journals) are complemented by the High's exhibitions catalogs and vertical files. We both end up with access to a broader range of materials at no expense. 4. One IS department - We're lucky as we have a centralized IS department that is handling all the IS and server issues. We don't have to worry about getting one IS group to break through its firewalls for another IS group or having two of them speaking to our supplier. Disadvantages: 1. Disparate user groups and policies - The ACA has students and faculty and is a lending library; the High deals with docents and curators and is a limited circulation library. We therefore have different types of user policies and have to build more intricacy into the system specifications. 2. Finding common ground and coordinating policies - This hasn't been hugely difficult, but there could be problems down the line if our libraries diverge in their focus and clientele even more than they are already. Compromises may mean that neither side gets exactly what each wants. That's all I can think of right now. So far this has been a very good experience (though we are in the early stages) and it certainly is cost effective, given the price of new systems. I recommend setting up an automation team with one person as the head of it through whom all the info and communication gets directed as well as a joint resolution committee for disputes (we haven't used ours yet). Also get it in writing - so each party knows their responsibilities up front and is in agreement with the cost allocation, decisionmaking process, etc. Hope this is helpful to you. If you want any other info or personal experiences, please don't hesitate to e-mail me directly. Moira Steven ************************************************************** Moira Steven, Head Librarian Atlanta College of Art Library 1280 Peachtree Street N.E. Atlanta, GA 30309 404-733-5021/fax: [log in to unmask] ************************************************************** -----Original Message----- From: William Peniston [mailto:[log in to unmask]] Sent: Friday, August 25, 2000 5:04 PM To: [log in to unmask] Subject: Automation If I remember correctly, the Indianapolis Museum of Art is automating its collection through the Indianapolis Public Library; the Baltimore Museum of Art and the Walters Art Gallery are automating through Johns Hopkins; and the Amos Carter Museum, the Kimball Art Museum, and the Modern Art Museum of Fort Worth are automating through Texas Christian University. How are these cooperative automation projects progressing? Are there other such projects out there? I ask because The Newark Museum and the New Jersey Historical Society have begun discussions with the Newark Public Library and Rutgers University about the possibility of automating through one of them. What are the advantages and disadvantages of cooperative automation projects. All feedback would be greatly appreciated. Thanks. William A. Peniston, Librarian, The Newark Museum, 49 Washington Street, P.O. Box 540, Newark, NJ 07101; telephone: (973) 596-6625; fax: (973) 642-0459; email: [log in to unmask] __________________________________________________________________ Mail submissions to [log in to unmask] Administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.uky.edu/archives/arlis-l.html Questions may be addressed to list owner at: [log in to unmask] __________________________________________________________________ Mail submissions to [log in to unmask] Administrative matters (file requests, subscription requests, etc) to [log in to unmask] ARLIS-L Archives and subscription maintenance: http://lsv.uky.edu/archives/arlis-l.html Questions may be addressed to list owner at: [log in to unmask]