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Below are the motions from the Executive Board's midyear meeting in
San Antonio. There are a few post-meeting email motions, and we
anticipate a few more post-meeting motions in the next few weeks or
month. We'll keep you posted. Please do not use the return address
asl@popper (system incompatibilities...) Please continue to use the
address in the Handbook: [log in to unmask] Thanks! Maryly Snow
MOTIONS From the ARLIS/NA Executive Board Midyear Meeting,
August 9-10, 1996, Crowne Plaza St. Anthony Hotel, San Antonio, Texas
Motion #1: Unanimously approved the Miami Beach pre-conference minutes as
amended.
Motion # 2: Unanimously approved the Miami Beach annual business meeting
minutes as amended.
Motion # 3: Approved the requested name change of the Cultural Diversity
Committee to the Diversity Committee.
Motion #4: Unanimously approved that the Diversity Committee review and
revise their charge for presentation to the Executive Board at its November
meeting.
Motion #5: Unanimously approved that the Travel Award Committee be renamed
the Travel Awards Committee.
Motion # 6: Unanimously approved the "Gifts Funds Guidelines" as Policy
J-16. [This policy describes the three types of memorial gifts that may be
made to the Society in order to honor or memorialize art librarian
colleagues: The Reserve Fund is for unrestricted gifts that do not qualify
as named funds; The Named Fund is for gifts having a minimum of $1,000 and
a maximum of $24,999, and is normally distributed over a period of three
years; The Endowed Fund, for gifts totaling $25,000.00 or more, may endow a
fund from which a named award can be given annually (or at another
specified interval) in perpetuity. These funds are administered by the
various committees that administer the Society's Awards, which currently
are the Awards and Travel Awards Committees.]
Motion #7: Unanimously approved that Article V, Section 4 of the Bylaws
shall be revised, upon approval of the membership, to read, "The Secretary
shall be responsible for keeping the official minute book and Policy Manual
of the Society, and for distributing the minutes of the Executive Board
meetings in a timely manner. The Secretary shall act as the teller for
balloting for amendments to the Articles of Incorporation and Bylaws."
[This motion will remove reference to sending out press releases, and will
add maintenance of the Policy Manual to the list of Secretarial duties.]
Motion #8 : Unanimously approved that Article V, Section 1 of the Bylaws
shall be revised, upon approval of the membership, to read, "The elected
officers of the Society shall be: President, Vice-President/President
Elect, Past President, Secretary and Treasurer. Only individual members of
the Society may hold elected office." [This motion adds the ARLIS/NA Past
President as an officer of the Society: there will be no change in
practice, merely a change in wording to reflect actual practice.]
Motion #9: Unanimously approved, upon approval of the membership, the
addition of a new section to Article V of the Bylaws to read, "The Past
President provides general continuity and historical perspective for the
Executive Board", with sections of Article V renumbered to accommodate this
change."
Motion #10: Unanimously approved the slate of candidates for Executive
Board officer recommended by the Nominating Committee.
Motion #11 : Unanimously approved the requirement of prepayment for all
mailing label sales, and that payments made by credit card shall include
the bank merchant discount fee.
Motion #12: Unanimously approved the following chapter special funding
requests for the following amounts: Western Regional Conference non-ARLIS
speaker honoraria$500: Plains Chapter Directory UPDATE if offered for
sale$108: VRD Moderator fax and telephone expenses while on sabbatical up
to$125.00, for a total of $733.00.
Motion #13 : Unanimously approved a special allocation of $3,500 to cover
Executive Board airfare for the extra midyear board meeting in Berkeley in
November, 1996.
Motion # 14: Unanimously approved the tabling of the proposed 1997 fiscal
year budget pending revision by the Treasurer, who is directed to balance
the budget with final approval via email vote.
Motion # 15 : Unanimously approved the proposed ARLIS/Canada chapter
bylaws. [The effect of the bylaws change is to change the Canadian region
into a Canadian national chapter. The Canadian Representative will
continue to be elected at large, and will become the President of the
Canadian Chapter. Local Canadian chapters will be autonomous of the
national Canadian chapter. The national chapter will draw its members from
the local Canadian chapters, as well as from other interested ARLIS/NA
members.]
Motion #16: Unanimously approved the recommendation of the Awards
Committee for the 1997 Distinguished Service Award.
[Post-meeting email ballot] Motion #17: To approve the Miami Beach
post-conference minutes as amended.
[Post-meeting email ballot] Motion #18: To approve the change of status
of the Cataloging Advisory Committee from an ad hoc to a standing
committee.
Maryly Snow
Secretary
August, 1996
Many thanks and best regards
Steven
[log in to unmask]
http://www.ced.berkeley.edu/~brooks
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