Whitney Museum of American Art
Documentation Manager
As an important manager in the registration department, the person in this
position is responsible for general oversight of documentation including
organization & management of paper files and for the collections and
exhibitions database.
Timely processing and cataloguing of acquisitions including examination of
art objects in order to document works (measure, note signature,
inscriptions, markings and create digital ID image for all new works in
order to accession objects). Preparation of reports on acquisitions for
Board Meetings, annual report, etc. General planning and development of
procedures for cataloging projects and terminology coordination. Review,
assess and plan for elimination of backlog of uncatalogued works. Revise
database as appropriate through integration of available authority controls
and standards. Review records entered by staff. Design and integrate forms
with collections management system.
The Documentation Manager will liaise with members of registration,
curatorial, administration, other museum departments, and external
researchers, artists, dealers, donors, system vendor and serve on external
committees to represent the Museum. Trains new staff and manage staff
security access to database.
Master's Degree in Museum Studies, Library Science, Art History or related
field. Minimum of 3 year's professional experience in the field of
documentation or terminology control. Professional museum experience
preferred. Museum registration experience not required but desirable.
Demonstrated familiarity with thesauri, documentation standards, cataloging
rules, syntax conventions, and art-related databases. Knowledge of at least
one foreign language. Good written and oral communication skills. Project
management skills. Ability to work effectively with other professionals.
Please send letter of application, resume and salary requirements to:
Human Resources Department
Whitney Museum of American Art
945 Madison Avenue
New York, NY 10021
Or email to:
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No phone calls please.
The Whitney Museum of American Art is an Equal Opportunity Employer
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